About this Accounts Payable Representative role at Chapters Health System
It’s inspiring to work with a company where people truly BELIEVE in what they’re doing!
When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!
Hybrid Role- Work from home 4 days a week and in office 1 day a weekRole:
The Accounts Payable Representative is responsible for ensuring accurate payments to vendors/providers which includes processing invoices/claims, conducting research, obtaining approval, recordkeeping, and maintaining vendor/provider relationships.
Qualifications:
- Minimum of one (1) year accounting experience to include General Ledger, AP, A/R or Financial Reporting
- For Patient Payables - preferred two (2) years experience in medical claims processing, medical biller or coder.
- Computer experience to include Microsoft (Outlook, Excel, Word) and Windows Explorer
- Team player and self-starter who is accurate and detail-oriented
- Professional attitude
- Highly organized, with the ability to effectively manage many tasks simultaneously
- Able to maintain a strict level of confidentiality
- Proficient in time management skills with the ability to prioritize a variety of duties and complete projects within assigned time frames
Competencies:
- Satisfactorily complete competency requirements for this position.
Responsibilities of all employees:
- Represent the Company professionally at all times through care delivered and/or services provided to all clients.
- Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse.
- Comply with Company policies, procedures and standard practices.
- Observe the Company's health, safety and security practices.
- Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
- Use resources in a fiscally responsible manner.
- Promote the Company through participation in community and professional organizations.
- Participate proactively in improving performance at the organizational, departmental and individual levels.
- Improve own professional knowledge and skill level.
- Advance electronic media skills.
- Support Company research and educational activities.
- Share expertise with co-workers both formally and informally.
- Participate in Quality Assessment and Performance Improvement activities as appropriate for the position.
Job Responsibilities:
Overhead Payables:
- Process invoices/check requests using automated AP system
- Enters vouchers into AP system and reviews for accuracy. For employee expense reports, make sure all receipts are attached and adheres to policy.
- Assigns correct affiliate/GL account coding to each voucher.
- Assigns approver and submits for approval.
- Adds any voucher that requires special attention to the special handling log.
- For new vendors, obtains a copy of the vendors’ W-9 as well as ACH information for proper set-up into the system.
- Communicates with vendors and teams with regards to problems/questions concerning invoices.
- Updates all required logs.
- Reviews system queues/reports to ensure all invoices are being paid in a timely manner.
- Assists with annual 1099 process.
Patient Payables:
- Efficiently and accurately analyzes claim submissions to determine whether the claim should be accepted, rejected, approved or denied for payment based on the legally binding agreement and/or fee schedules and the patient conditions.
- Resolves pended claims, secondary review claims and prior approval requests.
- Reviews and addresses provider inquiries regarding claim adjudication, including incoming phone calls, correspondence, and appeals.
- Research requests for overpayment/underpayment efficiently and accurately, submit data and resolution to the supervisor for final determination.
- Maintains a thorough knowledge of third-party billing and reimbursement requirements.
- Ensure accurate record keeping of all vendors, including TIN, NPI, Physical Address, Remit Address and Vendor Contact person’s email address and phone number.
Compensation Pay Range:
$18.43 - $27.43This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.
All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility. For more information, please visit https://info.flclearinghouse.com/.
