The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Corporate Officer

DEPARTMENT:    Company Secretarial

LOCATION:  Hungary – Onsite, Váci út 41., Advance Tower II., H-1134, Budapest

EMPLOYMENT TYPE:   Full Time Permanent

A highly motivated individual with the ability to perform a variety of tasks and carry out the Company Secretarial duties for UK client portfolio. As a Corporate Officer in our Budapest office, you will work as part of a team providing a broad spectrum of company secretarial services covering board meeting responsibilities, statutory compliance, governance and best practice advice to clients and client managers. 

The successful candidate will report into the Manager in Hungary, and will be expected to work proactively, independently when required, and as part of the UK team and the wider Apex team. 

General

• To proactively spot governance issues before they arise

• To manage relevant relationships with team members and senior management

• To build positive relationships and add real value to the teams and entities from a governance perspective

• To build your knowledge of UK Company Law

• To participate in training events, self-driven research and day to day exposure to company secretarial workflows

• To adhere to processes, procedures, and working practices

• To work within a dynamic team, focusing on delivering excellent service to clients

Principal Responsibilities

• Drafting board minutes and resolutions to support corporate transactions (e.g., director changes, share capital changes, approval of financial statements)

• Preparation of statutory forms for filing with the UK Registrar (Companies House)

• Reviewing standard corporate forms and meeting minutes following completion of relevant training and familiarisation with internal processes.

• Ensuring all filings are made in a timely and accurate manner, in order to comply with the legal requirements

• Monitoring corporate calendars with regards to upcoming meetings and regulatory filings

• Organising and attending board and local committee meetings and producing minutes within agreed timeline

• Preparation of announcements on the platforms of Cision and Euronext to publish company updates /dealings on the London / Irish stock exchange.

• Maintaining and updating of company statutory registers

• Updating and maintaining internal databases, trackers and other tools to monitor work performed

• Maintaining ICO Data Protection Licence registrations and renewals

• Managing LEI renewals and supporting documentation

• Completing Annual Client Reviews and maintaining CCH records

• Obtaining and archiving client bank statements

• Managing diary notes and workflow records in CCH

• Supporting monthly billing activities and invoice processing

• Preparing credit notes and payment request documentation

• Preparing bank instruction letters and coordinating execution through DocuSign

• Monitoring shared mailboxes and coordinating responses

• Supporting compliance certificates, accounting questionnaires and operational projects

• Carrying out other admin tasks delegated to the team by the SPV team based in the London office, including but not limited to annual reviews, invoice processing requests, LEI renewals…etc.

• Supporting the Management team by managing, mitigating and monitoring corporate governance risks

• Dealing with any other responsibility reasonably assigned by the supervisor

• Representing the Company in a professional manner and enhancing the perception of the Company as client oriented, being proactive and dedicated to providing excellent service

Skills / Experience

• Good attention to detail is required to ensure the accuracy of the documents and correspondence

• Good organisational and time management skills

• Ability to follow instructions and procedures

• Good working knowledge of Word, Excel, Outlook with the ability to learn other relevant systems

• Relevant experience in, preferably gained within the legal, financial or administrative industry

• Minute taking experience, preferably in a corporate or legal environment would be an advantage but is not mandatory

• Excellent English – verbal and written

What you will get in return   

• A genuinely unique opportunity to be part of an expanding global business and to grow with the business

• A fantastic training environment

• Friendly work atmosphere and positive multi-international environment

• Great work-life balance

• Opportunity to communicate with (native) English speaking colleagues and clients on a daily basis

• Competitive market adjusted salary

• A 30-minute lunch break included in the 8-hour working day

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.