About the role

We're looking for an Associate Talent Partner who is passionate about building great candidate experiences and thrives on keeping fast-moving, high-volume hiring processes organized and on track. You'll be the operational backbone for our Go-to-Market recruiting team, managing complex, multi-stage interview cycles across many open reqs at once so that recruiters and hiring managers can focus on selling the role and evaluating talent.

This role is built for someone who's energized by complexity, not overwhelmed by it: juggling dozens of candidates across different stages, panels, and time zones, while keeping every detail airtight. There's room to grow into sourcing and eventually a full-cycle Recruiter role as you build track record.

What you'll do

Recruiting coordination

• Own interview scheduling and logistics across a high-volume slate of GTM reqs simultaneously, coordinating complex, multi-stakeholder loops (panel interviews, cross-functional debriefs, executive rounds) across candidates, interviewers, and hiring managers.
• Manage intricate interview cycles with multiple stages, shifting priorities, and last-minute changes, rescheduling and re-sequencing without dropping details or slowing momentum.
• Manage and maintain accurate candidate data in Ashby, including pipeline stages, scorecards, and interview feedback, so the team always has a reliable source of truth across every active req.
• Build and maintain interview loops in Ashby, including scorecards, interviewer assignments, and debrief scheduling, for reqs with varying and sometimes non-standard loop structures.
• Draft and send candidate communications across the funnel, from scheduling notes to rejections to offer paperwork, in a voice that reflects the Hightouch brand.
• Support offer processes end to end, including comp approvals, offer letter drafts, and background check coordination.
• Serve as a candidate's day-to-day point of contact, delivering an exceptional experience regardless of hiring outcome, even amid a heavy, fast-moving workload.
• Track pipeline health across multiple reqs at once and surface bottlenecks, flagging where a process is stalling and helping the team fix it.
• Partner with recruiters and hiring managers to keep requisitions, job postings, and approvals current across Ashby and other systems.

Sourcing exposure 

• Support recruiters with light sourcing and outreach on select searches, learning how to identify and engage strong candidates.
• Help with market mapping and competitive research (org structures, comp trends, hiring activity) to inform recruiting strategy.
• Build familiarity with the MarTech/data landscape and technical GTM roles (Solutions Engineering, Customer Success Engineering, Technical Account Management) to eventually support sourcing for those functions.

What we're looking for

• 2+ years of experience in recruiting coordination, HR operations, or a similarly detail-heavy, high-volume coordination role. Experience managing complex, multi-stage interview loops across many concurrent reqs is strongly preferred.
• Hands-on experience with Ashby is required. You're comfortable managing pipelines, building interview plans, and pulling reporting inside the platform.
• Proven ability to manage high volume without sacrificing quality: you can track dozens of candidates and processes across different stages simultaneously and keep every detail straight.
• Comfort with complexity and ambiguity: non-standard loops, last-minute panel changes, and shifting hiring manager priorities don't throw you off.
• Highly organized with excellent attention to detail.
• A proactive self-starter who takes ownership, spots process gaps, and drives fixes with minimal direction.
• Strong written communication skills, with the ability to write clear, warm, and professional candidate-facing messages.
• A calm, dependable presence under pressure. Fast-moving hiring pushes and last-minute schedule changes don't rattle you.
• Genuine interest in growing beyond coordination into sourcing and eventually full-cycle recruiting.
• A collaborative teammate who enjoys partnering with recruiters, hiring managers, and cross-functional stakeholders.

The salary range for this position is $95,000-$125,000 USD per year. We focus on impact and potential for growth more than years of experience. We also offer meaningful equity compensation in the form of ISO options, including early exercise and a generous 10-year post-termination exercise window.

Ideally, this candidate will be located in San Francisco and be able to join us in-office to help build our recruiting culture in these office hubs.