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Job Description

• The role involves extensive coordination with vendors (both domestic and overseas) and site supply chain team
• Provide support to get the documents for onboarding vendor
• Create Purchase Orders for approved supplier basis the approval from site/ central purchase team
• Create Purchase requisition/Purchase order for Direct & Indirect as per request received from end users of different business.
• Follow-up for the Purchase Order release and communication Purchase Orders with vendors
• Email and Phone based follow-ups with vendors to get the purchase orders confirmation, for delivery / Service completion
• Liaise with AP team for payment related queries from vendors
• Resolve vendor queries through Vendor Help desk
• Ensure up-to date documentation as per Internal and Statutory audit requirements
• Regular accounts clean ups by closing open GR-IR and overdue advances.
• Find automation opportunities in the Procurement process and automate the process.
• Develop procurement related MIS to report agreed SLAs
• Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.
• Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)
• Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.