JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Duties & Responsibilities

This role reports directly to the Sourcing & Procurement Team Leader and involves supporting the Procurement team across all regions with Purchase Order (PO) dispatch operations and ServiceNow ticket management. Developing and updating key tools and resources to support the business will add value and efficiency to JLL and its Clients.

• Manage and process PO dispatch requests in a timely and accurate manner to meet business requirements
• Monitor and manage ServiceNow tickets related to procurement inquiries, ensuring efficient resolution and escalation when necessary
• Provide guidance to internal stakeholders regarding PO dispatch procedures and system navigation
• Liaise with key stakeholders internally and externally to facilitate smooth PO processing and issue resolution
• Maintain up-to-date and accurate records/logs of PO dispatch activities and ServiceNow ticket correspondences
• Identify process improvement opportunities and escalate priority issues with appropriate follow-up
• Develop an understanding of the business environment in which JLL operates
• Proactively develop and maintain effective internal relationships to facilitate the achievement of business goals
• Work with internal stakeholders to achieve value-based outcomes and minimize risk to JLL
• Support ad-hoc projects as required

Performance Objectives

The Analyst will be measured against the following key objectives:

• Provide support to our Procurement team across all regions
• Ability to monitor and deliver timely responses to meet business demands
• Able to manage multiple competing priorities with a high-level attention to detail
• Sense of urgency, self-starter
• Ability to communicate effectively with suppliers, internal customers, management, and peers
• Maintain up-to-date and accurate records/logs of correspondences and documentation
• Identify and escalate priority issues, follow-up where necessary
• Support ad-hoc projects

Key Skills

Personal Effectiveness:

• Sets targets for self, and monitors and manages own performance with guidance from direct supervisor
• Monitors progress against own performance measures and achieves results with regular consultation from direct supervisor

Decision Making:

• Makes suggestions for solutions that resolve problems or improve operations
• Actively searches out improvement opportunities and implements them after consulting on strategy and options with direct supervisor

Relationship Building:

• Conducts open, collaborative relations with superiors, peers, and clients
• Gains respect of JLL people and clients
• Ability to manage and see links across a diverse range of activities

Communication:

• Communicates effectively with superiors, peers, and clients
• Listens effectively and communicates through actions and example
• Strong communications and relationship skills with the ability to relate to, understand, and command respect from subject matter experts
• Well-developed internal consulting skills, displaying strong analytical thinking and problem-solving ability

Technical & Functional Skills:

• Work experience as a customer support professional who can handle both call and email requests
• Good interpersonal skills to manage diverse range of service providers, client representatives, and JLL stakeholders
• A good eye for detail
• Sound written and oral communication skills, and the capacity to deal with ambiguity and complex problems
• Demonstrated ability to manage multiple deliverables daily
• Demonstrated ability to prioritize work within tight deadlines
• Proficient in MS Office skills, skilled in MS Excel, analytical and reporting skills
• Experience with ServiceNow or similar ticketing systems is highly desirable

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.