Senior Software Engineer

Company description

At PandaDoc, we're building the future of documents.
Our platform helps teams create, send, track, and e-sign proposals, contracts, and other documents, making our clients' lives more efficient and collaborative.

We’re a fast-growing company with a global reach. Our product is used by people around the world, from small businesses to large enterprises. In 2024, we reached a major milestone: over $100 million in annual recurring revenue! We're constantly innovating and releasing new features to meet the evolving needs of our customers, all while focusing on stability, quality, and performance.

Our Engineering team is a diverse and talented group of around 250 individuals, passionate about building a world-class product. While this is a fully remote position, we'd love for you to visit our vibrant offices in Warsaw, Lisbon, or Kyiv whenever you'd like to connect with colleagues in person.

Currently, PandaDoc is seeking a Senior Java Engineer to join our Document App Track.

The Document App Track focuses on the core entity of PandaDoc — documents. We build the systems that allow users to create, import, process, and export documents at scale. In this team, we are tackling the challenge of building and maintaining mission-critical backend services that power PandaDoc document import and export (PDF, DOCX, and other formats). Our goal is to ensure high system reliability, streamline release processes, and maintain production service stability. We own several business-critical services and are responsible for making them robust, efficient, and scalable to support our company’s growth.

Are you adaptable, driven, and friendly? Do you thrive in a fast-paced work environment where collaboration is the norm? If the answer is yes, then you’re a Panda, and we want you to join our team.

In this role, you will:

• Design, build, test, and deliver features to production as part of a 5-person team.
• Keep production services stable (maintaining SLO), react to alerts and incidents.
• Face and overcome multiple scale-related technical problems in distributed systems.
• Find and address systematic issues to maintain low time-to-change with high change-confidence levels.
• Work on integrating AI-powered features (e.g. automatic field detection), collaborating with dedicated AI teams.
• Participate in team activities and rituals: code review, on-call rotation, planning, PBR, retro, daily standups,
• Collaborate with the broader team (track level, consisting of 5 teams)

Our stack:

• Java 17/21 with Spring Boot 3
• PostgreSQL 17 as our primary database
• Kafka for async communication patterns
• Temporal for managing asynchronous workflows
• JUnit and automated testing frameworks
• Amazon Web Services
• Docker, Kubernetes
• Distributed monitoring stack (traces, logs, metrics)

About you:

• 5+ years of experience as a Software Engineer.
• Experience working with production systems, including on-call responsibilities.
• Strong experience with Java and Spring Boot (Java 17/21, Spring Boot 3).
• Solid understanding of microservices architecture, distributed systems, and asynchronous communication (Kafka).
• Experience with relational databases (SQL, performance optimization), ideally PostgreSQL.
• Good knowledge of testing practices (JUnit, automated testing).
• Strong system design and problem-solving skills.
• Experience across the full development lifecycle, from design to deployment and monitoring.
• Ability to stay calm and effective during incident handling.
• Strong communication skills and ability to collaborate in English (written and spoken).

Company Overview: 

PandaDoc empowers more than 67,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more.  For more information, please visit https://www.pandadoc.com.

Company Culture: 

We're known for our work-life balance, kind co-workers, & creative virtual team-bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team.

Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers. 

Check out our LinkedIn to learn more.

Benefits:

• Competitive salary. If you're located in Poland, the salary range is 275000 - 413000 PLN annually.
• Remote-first approach with the option for hybrid work from our offices in Kyiv, Warsaw, and Lisbon.
• We value long-term collaboration, whether through typical employment contract, employment of record or B2B arrangements. Be aware that contract type and benefits vary by location - feel free to clarify with our recruiters.
• Work schedule aligned with EU time zones.
• Honest, open culture that values constructive feedback.
• Professional and personal development within a collaborative, supportive team.
• Stable yet growing SaaS product offering an agile environment, ownership, start-up energy, and strong technical challenges.

PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

EXTERNAL RECRUITERS

Approval Requirement

The use of external recruiters/staffing agencies requires prior approval from our HR Team. The HR Team at PandaDoc requests that external recruiters/staffing agencies not to contact PandaDoc employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with PandaDoc.

Senior Software Engineer

Company description

At PandaDoc, we're building the future of documents.
Our platform helps teams create, send, track, and e-sign proposals, contracts, and other documents, making our clients' lives more efficient and collaborative.

We’re a fast-growing company with a global reach. Our product is used by people around the world, from small businesses to large enterprises. In 2024, we reached a major milestone: over $100 million in annual recurring revenue! We're constantly innovating and releasing new features to meet the evolving needs of our customers, all while focusing on stability, quality, and performance.

Our Engineering team is a diverse and talented group of around 250 individuals, passionate about building a world-class product. While this is a fully remote position, we'd love for you to visit our vibrant offices in Warsaw, Lisbon, or Kyiv whenever you'd like to connect with colleagues in person.

Currently, PandaDoc is seeking a Senior Java Engineer to join our Document App Track.

The Document App Track focuses on the core entity of PandaDoc — documents. We build the systems that allow users to create, import, process, and export documents at scale. In this team, we are tackling the challenge of building and maintaining mission-critical backend services that power PandaDoc document import and export (PDF, DOCX, and other formats). Our goal is to ensure high system reliability, streamline release processes, and maintain production service stability. We own several business-critical services and are responsible for making them robust, efficient, and scalable to support our company’s growth.

Are you adaptable, driven, and friendly? Do you thrive in a fast-paced work environment where collaboration is the norm? If the answer is yes, then you’re a Panda, and we want you to join our team.

In this role, you will:

• Design, build, test, and deliver features to production as part of a 5-person team.
• Keep production services stable (maintaining SLO), react to alerts and incidents.
• Face and overcome multiple scale-related technical problems in distributed systems.
• Find and address systematic issues to maintain low time-to-change with high change-confidence levels.
• Work on integrating AI-powered features (e.g. automatic field detection), collaborating with dedicated AI teams.
• Participate in team activities and rituals: code review, on-call rotation, planning, PBR, retro, daily standups,
• Collaborate with the broader team (track level, consisting of 5 teams)

Our stack:

• Java 17/21 with Spring Boot 3
• PostgreSQL 17 as our primary database
• Kafka for async communication patterns
• Temporal for managing asynchronous workflows
• JUnit and automated testing frameworks
• Amazon Web Services
• Docker, Kubernetes
• Distributed monitoring stack (traces, logs, metrics)

About you:

• 5+ years of experience as a Software Engineer.
• Experience working with production systems, including on-call responsibilities.
• Strong experience with Java and Spring Boot (Java 17/21, Spring Boot 3).
• Solid understanding of microservices architecture, distributed systems, and asynchronous communication (Kafka).
• Experience with relational databases (SQL, performance optimization), ideally PostgreSQL.
• Good knowledge of testing practices (JUnit, automated testing).
• Strong system design and problem-solving skills.
• Experience across the full development lifecycle, from design to deployment and monitoring.
• Ability to stay calm and effective during incident handling.
• Strong communication skills and ability to collaborate in English (written and spoken).

Company Overview: 

PandaDoc empowers more than 67,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more.  For more information, please visit https://www.pandadoc.com.

Company Culture: 

We're known for our work-life balance, kind co-workers, & creative virtual team-bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team.

Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers. 

Check out our LinkedIn to learn more.

Benefits:

• Remote-first approach with the option for hybrid work from our offices in Kyiv, Warsaw, and Lisbon.
• We value long-term collaboration, whether through typical employment contract, employment of record or B2B arrangements. Be aware that contract type and benefits vary by location - feel free to clarify with our recruiters.
• Work schedule aligned with EU time zones.
• Honest, open culture that values constructive feedback.
• Professional and personal development within a collaborative, supportive team.
• Stable yet growing SaaS product offering an agile environment, ownership, start-up energy, and strong technical challenges.

PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

EXTERNAL RECRUITERS

Approval Requirement

The use of external recruiters/staffing agencies requires prior approval from our HR Team. The HR Team at PandaDoc requests that external recruiters/staffing agencies not to contact PandaDoc employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with PandaDoc.

Senior Software Engineer

Company description

At PandaDoc, we're building the future of documents.
Our platform helps teams create, send, track, and e-sign proposals, contracts, and other documents, making our clients' lives more efficient and collaborative.

We’re a fast-growing company with a global reach. Our product is used by people around the world, from small businesses to large enterprises. In 2024, we reached a major milestone: over $100 million in annual recurring revenue! We're constantly innovating and releasing new features to meet the evolving needs of our customers, all while focusing on stability, quality, and performance.

Our Engineering team is a diverse and talented group of around 250 individuals, passionate about building a world-class product. While this is a fully remote position, we'd love for you to visit our vibrant offices in Warsaw, Lisbon, or Kyiv whenever you'd like to connect with colleagues in person.

Currently, PandaDoc is seeking a Senior Java Engineer to join our Document App Track.

The Document App Track focuses on the core entity of PandaDoc — documents. We build the systems that allow users to create, import, process, and export documents at scale. In this team, we are tackling the challenge of building and maintaining mission-critical backend services that power PandaDoc document import and export (PDF, DOCX, and other formats). Our goal is to ensure high system reliability, streamline release processes, and maintain production service stability. We own several business-critical services and are responsible for making them robust, efficient, and scalable to support our company’s growth.

Are you adaptable, driven, and friendly? Do you thrive in a fast-paced work environment where collaboration is the norm? If the answer is yes, then you’re a Panda, and we want you to join our team.

In this role, you will:

• Design, build, test, and deliver features to production as part of a 5-person team.
• Keep production services stable (maintaining SLO), react to alerts and incidents.
• Face and overcome multiple scale-related technical problems in distributed systems.
• Find and address systematic issues to maintain low time-to-change with high change-confidence levels.
• Work on integrating AI-powered features (e.g. automatic field detection), collaborating with dedicated AI teams.
• Participate in team activities and rituals: code review, on-call rotation, planning, PBR, retro, daily standups,
• Collaborate with the broader team (track level, consisting of 5 teams)

Our stack:

• Java 17/21 with Spring Boot 3
• PostgreSQL 17 as our primary database
• Kafka for async communication patterns
• Temporal for managing asynchronous workflows
• JUnit and automated testing frameworks
• Amazon Web Services
• Docker, Kubernetes
• Distributed monitoring stack (traces, logs, metrics)

About you:

• 5+ years of experience as a Software Engineer.
• Experience working with production systems, including on-call responsibilities.
• Strong experience with Java and Spring Boot (Java 17/21, Spring Boot 3).
• Solid understanding of microservices architecture, distributed systems, and asynchronous communication (Kafka).
• Experience with relational databases (SQL, performance optimization), ideally PostgreSQL.
• Good knowledge of testing practices (JUnit, automated testing).
• Strong system design and problem-solving skills.
• Experience across the full development lifecycle, from design to deployment and monitoring.
• Ability to stay calm and effective during incident handling.
• Strong communication skills and ability to collaborate in English (written and spoken).

Company Overview: 

PandaDoc empowers more than 67,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more.  For more information, please visit https://www.pandadoc.com.

Company Culture: 

We're known for our work-life balance, kind co-workers, & creative virtual team-bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team.

Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers. 

Check out our LinkedIn to learn more.

Benefits:

• Remote-first approach with the option for hybrid work from our offices in Kyiv, Warsaw, and Lisbon.
• We value long-term collaboration, whether through typical employment contract, employment of record or B2B arrangements. Be aware that contract type and benefits vary by location - feel free to clarify with our recruiters.
• Work schedule aligned with EU time zones.
• Honest, open culture that values constructive feedback.
• Professional and personal development within a collaborative, supportive team.
• Stable yet growing SaaS product offering an agile environment, ownership, start-up energy, and strong technical challenges.

PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

EXTERNAL RECRUITERS

Approval Requirement

The use of external recruiters/staffing agencies requires prior approval from our HR Team. The HR Team at PandaDoc requests that external recruiters/staffing agencies not to contact PandaDoc employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with PandaDoc.

Senior Software Engineer

Company description

At PandaDoc, we're building the future of documents.
Our platform helps teams create, send, track, and e-sign proposals, contracts, and other documents, making our clients' lives more efficient and collaborative.

We’re a fast-growing company with a global reach. Our product is used by people around the world, from small businesses to large enterprises. In 2024, we reached a major milestone: over $100 million in annual recurring revenue! We're constantly innovating and releasing new features to meet the evolving needs of our customers, all while focusing on stability, quality, and performance.

Our Engineering team is a diverse and talented group of around 250 individuals, passionate about building a world-class product. While this is a fully remote position, we'd love for you to visit our vibrant offices in Warsaw, Lisbon, or Kyiv whenever you'd like to connect with colleagues in person.

Currently, PandaDoc is seeking a Senior Java Engineer to join our Document App Track.

The Document App Track focuses on the core entity of PandaDoc — documents. We build the systems that allow users to create, import, process, and export documents at scale. In this team, we are tackling the challenge of building and maintaining mission-critical backend services that power PandaDoc document import and export (PDF, DOCX, and other formats). Our goal is to ensure high system reliability, streamline release processes, and maintain production service stability. We own several business-critical services and are responsible for making them robust, efficient, and scalable to support our company’s growth.

Are you adaptable, driven, and friendly? Do you thrive in a fast-paced work environment where collaboration is the norm? If the answer is yes, then you’re a Panda, and we want you to join our team.

In this role, you will:

• Design, build, test, and deliver features to production as part of a 5-person team.
• Keep production services stable (maintaining SLO), react to alerts and incidents.
• Face and overcome multiple scale-related technical problems in distributed systems.
• Find and address systematic issues to maintain low time-to-change with high change-confidence levels.
• Work on integrating AI-powered features (e.g. automatic field detection), collaborating with dedicated AI teams.
• Participate in team activities and rituals: code review, on-call rotation, planning, PBR, retro, daily standups,
• Collaborate with the broader team (track level, consisting of 5 teams)

Our stack:

• Java 17/21 with Spring Boot 3
• PostgreSQL 17 as our primary database
• Kafka for async communication patterns
• Temporal for managing asynchronous workflows
• JUnit and automated testing frameworks
• Amazon Web Services
• Docker, Kubernetes
• Distributed monitoring stack (traces, logs, metrics)

About you:

• 5+ years of experience as a Software Engineer.
• Experience working with production systems, including on-call responsibilities.
• Strong experience with Java and Spring Boot (Java 17/21, Spring Boot 3).
• Solid understanding of microservices architecture, distributed systems, and asynchronous communication (Kafka).
• Experience with relational databases (SQL, performance optimization), ideally PostgreSQL.
• Good knowledge of testing practices (JUnit, automated testing).
• Strong system design and problem-solving skills.
• Experience across the full development lifecycle, from design to deployment and monitoring.
• Ability to stay calm and effective during incident handling.
• Strong communication skills and ability to collaborate in English (written and spoken).

Company Overview: 

PandaDoc empowers more than 67,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more.  For more information, please visit https://www.pandadoc.com.

Company Culture: 

We're known for our work-life balance, kind co-workers, & creative virtual team-bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team.

Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers. 

Check out our LinkedIn to learn more.

Benefits:

• Remote-first approach with the option for hybrid work from our offices in Kyiv, Warsaw, and Lisbon.
• We value long-term collaboration, whether through typical employment contract, employment of record or B2B arrangements. Be aware that contract type and benefits vary by location - feel free to clarify with our recruiters.
• Work schedule aligned with EU time zones.
• Honest, open culture that values constructive feedback.
• Professional and personal development within a collaborative, supportive team.
• Stable yet growing SaaS product offering an agile environment, ownership, start-up energy, and strong technical challenges.

PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

EXTERNAL RECRUITERS

Approval Requirement

The use of external recruiters/staffing agencies requires prior approval from our HR Team. The HR Team at PandaDoc requests that external recruiters/staffing agencies not to contact PandaDoc employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with PandaDoc.

The landscape of AI is evolving rapidly, and PandaDoc is investing heavily in machine learning to power the next generation of intelligent document workflows. Our goal is to build scalable, production-grade AI systems that automate document understanding, extract structured data at scale, and enable new AI-first product experiences for tens of thousands of businesses.

As an ML Engineer focused on Document Intelligence and GenAI, you will design, train, evaluate, and optimize models that transform unstructured documents into high-quality structured data. You’ll work across the full stack of model development—datasets, training, inference, deployment pipelines—and help bring cutting-edge research into real production systems at scale.

What makes this role unique?

• Document Intelligence at Scale: Your work will directly power PandaDoc’s core AI capabilities—from layout detection and OCR to structured extraction, retrieval, and document-based reasoning.
• High Ownership, High Impact: You will design end-to-end ML systems, influence roadmap decisions, and work closely with product, engineering, and design to define requirements and ship production AI features.
• Real-World ML Challenges: You’ll tackle model robustness, evaluation, latency, observability, RAG quality, model routing, and the complexities of deploying AI systems that must perform reliably on millions of documents.
• Deep GenAI Integration: You’ll experiment with frontier and open-source models, integrate vision–language systems, and build efficient pipelines for inference, guardrails, fine-tuning, and document-aware reasoning.

In this role, you will:

• Model Development & Evaluation
  • Build and maintain evaluation frameworks for document models, LLMs, OCR, and structured extraction.
  • Define metrics, benchmarks, and validation strategies for real-world document workloads.
• Dataset & Pipeline Creation
  • Design and curate high-quality datasets for supervised training, fine-tuning, and validation.
  • Create scalable preprocessing pipelines for PDFs, scans, images, forms, and semi-structured documents.
• Model Training & Fine-Tuning
  • Train and fine-tune transformer-based OCR, VLMs, layout models, and open-source LLMs for document understanding tasks.
  • Optimize models for reliability, accuracy, and cost efficiency in production environments.
• Inference & Deployment
  • Deploy ML models with modern inference runtimes (vLLM, TGI, TensorRT, ONNX Runtime).
  • Build guardrails, monitoring, and fallback mechanisms to ensure safe and predictable model behavior.
• RAG & Document Reasoning
  • Develop retrieval and chunking strategies tailored to document structures (tables, forms, multi-page PDFs).
  • Optimize end-to-end RAG pipelines for semantic search, Q&A, and workflow automation.
• Cross-Functional Collaboration
  • Partner with PMs, backend engineers, and product designers to define AI opportunities and translate requirements into technical solutions.

About you:

We are expanding our AI/ML function with an ML Engineer who specializes in document intelligence, vision–language models, and LLM-based extraction and reasoning. You should be comfortable with both traditional document AI approaches and cutting-edge GenAI workflows. You thrive in fast-moving environments, are self-directed, and enjoy solving practical ML problems that directly impact customers.

We’re looking for someone with experience in:

• Vision transformers, layout models, and OCR systems
• Structured extraction from complex documents
• RAG for document-heavy workloads
• Optimizing LLM pipelines for cost, accuracy, and throughput
• Deploying and benchmarking models in real production systems

Required Experience

• 5+ years of Python experience
• Experience training, fine-tuning, and deploying traditional computer vision models for document intelligence tasks (layout detection, table extraction, OCR, information extraction)
• Hands-on experience with document understanding frameworks and models:
  • Traditional document AI models (LayoutLM, Donut, DocFormer)
  • Modern vision-language models with OCR capabilities (DeepSeek-OCR, LightOnOCR-1B, etc.)
  • Experience deploying and optimizing models using inference frameworks such as vLLM (preferred), TGI, TensorRT, or ONNX Runtime
  • Experience applying LLMs to document intelligence workflows, including both frontier models and open-source alternatives
  • Strong understanding of coordinate systems and spatial reasoning for absolute positioning and field detection in forms/documents

It would be awesome if you had:

• Familiarity with PDF parsing libraries and document preprocessing pipelines
• Experience fine-tuning open-source models for domain-specific document tasks
• Knowledge of evaluation metrics for document understanding tasks (F1, exact match, etc.)

Company Overview: 

PandaDoc empowers more than 67,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more.  For more information, please visit https://www.pandadoc.com.

Company Culture: 

We're known for our work-life balance, kind co-workers, & creative virtual team-bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team.

Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers. 

Check out our LinkedIn to learn more.

Benefits:

• An honest, open culture that emphasizes feedback and promotes professional and personal development
• An opportunity to work from anywhere — our team is distributed worldwide, from Lisbon to Manila, from Florida to California
• 6 self care days
• A competitive salary
• And much more!

PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

EXTERNAL RECRUITERS

Approval Requirement

The use of external recruiters/staffing agencies requires prior approval from our HR Team. The HR Team at PandaDoc requests that external recruiters/staffing agencies not to contact PandaDoc employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with PandaDoc.

The landscape of AI is evolving rapidly, and PandaDoc is investing heavily in machine learning to power the next generation of intelligent document workflows. Our goal is to build scalable, production-grade AI systems that automate document understanding, extract structured data at scale, and enable new AI-first product experiences for tens of thousands of businesses.

As an ML Engineer focused on Document Intelligence and GenAI, you will design, train, evaluate, and optimize models that transform unstructured documents into high-quality structured data. You’ll work across the full stack of model development—datasets, training, inference, deployment pipelines—and help bring cutting-edge research into real production systems at scale.

What makes this role unique?

• Document Intelligence at Scale: Your work will directly power PandaDoc’s core AI capabilities—from layout detection and OCR to structured extraction, retrieval, and document-based reasoning.
• High Ownership, High Impact: You will design end-to-end ML systems, influence roadmap decisions, and work closely with product, engineering, and design to define requirements and ship production AI features.
• Real-World ML Challenges: You’ll tackle model robustness, evaluation, latency, observability, RAG quality, model routing, and the complexities of deploying AI systems that must perform reliably on millions of documents.
• Deep GenAI Integration: You’ll experiment with frontier and open-source models, integrate vision–language systems, and build efficient pipelines for inference, guardrails, fine-tuning, and document-aware reasoning.

In this role, you will:

• Model Development & Evaluation
  • Build and maintain evaluation frameworks for document models, LLMs, OCR, and structured extraction.
  • Define metrics, benchmarks, and validation strategies for real-world document workloads.
• Dataset & Pipeline Creation
  • Design and curate high-quality datasets for supervised training, fine-tuning, and validation.
  • Create scalable preprocessing pipelines for PDFs, scans, images, forms, and semi-structured documents.
• Model Training & Fine-Tuning
  • Train and fine-tune transformer-based OCR, VLMs, layout models, and open-source LLMs for document understanding tasks.
  • Optimize models for reliability, accuracy, and cost efficiency in production environments.
• Inference & Deployment
  • Deploy ML models with modern inference runtimes (vLLM, TGI, TensorRT, ONNX Runtime).
  • Build guardrails, monitoring, and fallback mechanisms to ensure safe and predictable model behavior.
• RAG & Document Reasoning
  • Develop retrieval and chunking strategies tailored to document structures (tables, forms, multi-page PDFs).
  • Optimize end-to-end RAG pipelines for semantic search, Q&A, and workflow automation.
• Cross-Functional Collaboration
  • Partner with PMs, backend engineers, and product designers to define AI opportunities and translate requirements into technical solutions.

About you:

We are expanding our AI/ML function with an ML Engineer who specializes in document intelligence, vision–language models, and LLM-based extraction and reasoning. You should be comfortable with both traditional document AI approaches and cutting-edge GenAI workflows. You thrive in fast-moving environments, are self-directed, and enjoy solving practical ML problems that directly impact customers.

We’re looking for someone with experience in:

• Vision transformers, layout models, and OCR systems
• Structured extraction from complex documents
• RAG for document-heavy workloads
• Optimizing LLM pipelines for cost, accuracy, and throughput
• Deploying and benchmarking models in real production systems

Required Experience

• 5+ years of Python experience
• Experience training, fine-tuning, and deploying traditional computer vision models for document intelligence tasks (layout detection, table extraction, OCR, information extraction)
• Hands-on experience with document understanding frameworks and models:
  • Traditional document AI models (LayoutLM, Donut, DocFormer)
  • Modern vision-language models with OCR capabilities (DeepSeek-OCR, LightOnOCR-1B, etc.)
  • Experience deploying and optimizing models using inference frameworks such as vLLM (preferred), TGI, TensorRT, or ONNX Runtime
  • Experience applying LLMs to document intelligence workflows, including both frontier models and open-source alternatives
  • Strong understanding of coordinate systems and spatial reasoning for absolute positioning and field detection in forms/documents

It would be awesome if you had:

• Familiarity with PDF parsing libraries and document preprocessing pipelines
• Experience fine-tuning open-source models for domain-specific document tasks
• Knowledge of evaluation metrics for document understanding tasks (F1, exact match, etc.)

Company Overview: 

PandaDoc empowers more than 67,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more.  For more information, please visit https://www.pandadoc.com.

Company Culture: 

We're known for our work-life balance, kind co-workers, & creative virtual team-bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team.

Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers. 

Check out our LinkedIn to learn more.

Benefits:

• An honest, open culture that emphasizes feedback and promotes professional and personal development
• An opportunity to work from anywhere — our team is distributed worldwide, from Lisbon to Manila, from Florida to California
• 6 self care days
• A competitive salary
• And much more!

PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

EXTERNAL RECRUITERS

Approval Requirement

The use of external recruiters/staffing agencies requires prior approval from our HR Team. The HR Team at PandaDoc requests that external recruiters/staffing agencies not to contact PandaDoc employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with PandaDoc.

The landscape of AI is evolving rapidly, and PandaDoc is investing heavily in machine learning to power the next generation of intelligent document workflows. Our goal is to build scalable, production-grade AI systems that automate document understanding, extract structured data at scale, and enable new AI-first product experiences for tens of thousands of businesses.

As an ML Engineer focused on Document Intelligence and GenAI, you will design, train, evaluate, and optimize models that transform unstructured documents into high-quality structured data. You’ll work across the full stack of model development—datasets, training, inference, deployment pipelines—and help bring cutting-edge research into real production systems at scale.

What makes this role unique?

• Document Intelligence at Scale: Your work will directly power PandaDoc’s core AI capabilities—from layout detection and OCR to structured extraction, retrieval, and document-based reasoning.
• High Ownership, High Impact: You will design end-to-end ML systems, influence roadmap decisions, and work closely with product, engineering, and design to define requirements and ship production AI features.
• Real-World ML Challenges: You’ll tackle model robustness, evaluation, latency, observability, RAG quality, model routing, and the complexities of deploying AI systems that must perform reliably on millions of documents.
• Deep GenAI Integration: You’ll experiment with frontier and open-source models, integrate vision–language systems, and build efficient pipelines for inference, guardrails, fine-tuning, and document-aware reasoning.

In this role, you will:

• Model Development & Evaluation
  • Build and maintain evaluation frameworks for document models, LLMs, OCR, and structured extraction.
  • Define metrics, benchmarks, and validation strategies for real-world document workloads.
• Dataset & Pipeline Creation
  • Design and curate high-quality datasets for supervised training, fine-tuning, and validation.
  • Create scalable preprocessing pipelines for PDFs, scans, images, forms, and semi-structured documents.
• Model Training & Fine-Tuning
  • Train and fine-tune transformer-based OCR, VLMs, layout models, and open-source LLMs for document understanding tasks.
  • Optimize models for reliability, accuracy, and cost efficiency in production environments.
• Inference & Deployment
  • Deploy ML models with modern inference runtimes (vLLM, TGI, TensorRT, ONNX Runtime).
  • Build guardrails, monitoring, and fallback mechanisms to ensure safe and predictable model behavior.
• RAG & Document Reasoning
  • Develop retrieval and chunking strategies tailored to document structures (tables, forms, multi-page PDFs).
  • Optimize end-to-end RAG pipelines for semantic search, Q&A, and workflow automation.
• Cross-Functional Collaboration
  • Partner with PMs, backend engineers, and product designers to define AI opportunities and translate requirements into technical solutions.

About you:

We are expanding our AI/ML function with an ML Engineer who specializes in document intelligence, vision–language models, and LLM-based extraction and reasoning. You should be comfortable with both traditional document AI approaches and cutting-edge GenAI workflows. You thrive in fast-moving environments, are self-directed, and enjoy solving practical ML problems that directly impact customers.

We’re looking for someone with experience in:

• Vision transformers, layout models, and OCR systems
• Structured extraction from complex documents
• RAG for document-heavy workloads
• Optimizing LLM pipelines for cost, accuracy, and throughput
• Deploying and benchmarking models in real production systems

Required Experience

• 5+ years of Python experience
• Experience training, fine-tuning, and deploying traditional computer vision models for document intelligence tasks (layout detection, table extraction, OCR, information extraction)
• Hands-on experience with document understanding frameworks and models:
  • Traditional document AI models (LayoutLM, Donut, DocFormer)
  • Modern vision-language models with OCR capabilities (DeepSeek-OCR, LightOnOCR-1B, etc.)
  • Experience deploying and optimizing models using inference frameworks such as vLLM (preferred), TGI, TensorRT, or ONNX Runtime
  • Experience applying LLMs to document intelligence workflows, including both frontier models and open-source alternatives
  • Strong understanding of coordinate systems and spatial reasoning for absolute positioning and field detection in forms/documents

It would be awesome if you had:

• Familiarity with PDF parsing libraries and document preprocessing pipelines
• Experience fine-tuning open-source models for domain-specific document tasks
• Knowledge of evaluation metrics for document understanding tasks (F1, exact match, etc.)

Company Overview: 

PandaDoc empowers more than 67,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more.  For more information, please visit https://www.pandadoc.com.

Company Culture: 

We're known for our work-life balance, kind co-workers, & creative virtual team-bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team.

Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers. 

Check out our LinkedIn to learn more.

Benefits:

• An honest, open culture that emphasizes feedback and promotes professional and personal development
• An opportunity to work from anywhere — our team is distributed worldwide, from Lisbon to Manila, from Florida to California
• 6 self care days
• A competitive salary
• And much more!

PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

EXTERNAL RECRUITERS

Approval Requirement

The use of external recruiters/staffing agencies requires prior approval from our HR Team. The HR Team at PandaDoc requests that external recruiters/staffing agencies not to contact PandaDoc employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with PandaDoc.