Responsibilities

1. Invoice & Payment Settlement

• Perform three-way matching by reconciling vendor invoices with purchase orders and receiving documentation to ensure payment accuracy.
• Execute payment runs using ACH, wire transfers, and checks in accordance with company policies and payment schedules.
• Apply payments and credit notes accurately to open invoices within the accounting system.
• Manage intercompany settlements, including processing internal EDI accounts payable transactions to ensure timely and accurate internal billing and payments.

2. Reconciliation & Auditing

• Conduct vendor statement reconciliations to identify missing invoices, duplicate billings, or overpayments.
• Investigate and resolve exceptions and out-of-balance items, including pricing discrepancies, quantity variances, and unmatched transactions.
• Coordinate with internal stakeholders and external vendors to resolve discrepancies in a timely manner.

Qualifications

Education: Bachelor’s or Associate’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.
ERP Systems: Hands-on experience using ERP systems such as SAP, Oracle, NetSuite, or Microsoft Dynamics for invoice processing, payments, and reconciliation.
Microsoft Excel: Advanced proficiency in Excel, including PivotTables and lookup functions (e.g., VLOOKUP/XLOOKUP), with the ability to analyze and reconcile large data sets accurately.

Benefits (Full-Time ONLY)

• Health, Dental, and Vision PPO Insurance
• Life, STD, LTD Insurance
• 401(K) Plan
• 14 Paid Holidays
• Paid Time Off (Starting 12 days/year)
• Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.)
• Years of Service Awards
• Education program (Based on Eligibility)

Responsibilities:

• 1. Fleet Dispatching & Routing

  • Assign freight to OTR drivers based on equipment availability, driver Hours of Service (HOS), and customer priorities.

  • Coordinate pickup and delivery appointments with shippers and receivers to ensure schedule alignment.

  2. Real-Time Operational Monitoring

  • Monitor and track shipments through TMS (Transportation Management Systems) and ELD (Electronic Logging Devices) to maintain on-time performance.

  • Proactively identify and address potential disruptions such as weather, traffic congestion, or mechanical issues, implementing contingency plans as needed.

  • Provide timely and accurate status updates to customers and internal sales teams.

  3. Relationship Management & Communication

  • Serve as the primary point of contact and advocate for OTR drivers, supporting roadside issues, route planning, and schedule adjustments.

  • Negotiate rates and secure capacity with third-party carriers or brokers when additional coverage is required.

Qualifications:

• Experience: Entry level to 5 years of experience (OTR, Logistics, Freight Forwarding experience preferred) .
• Education: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Technical Skills: Proficiency in transportation management systems (TMS) and Microsoft Office applications.
• Work Schedule Flexibility: Ability to work weekends as required based on business needs and workload.