Accounts Payable Specialist (Part-Time, 20-24hours p/w)

FGS Global is the world’s leading stakeholder strategy firm, with approximately 1,400 professionals around the world, advising clients in navigating critical issues and reputational challenges. FGS was formed from the combination of Finsbury, The Glover Park Group, Hering Schuppener and Sard Verbinnen & Co to offer board-level and C-suite counsel in all aspects of stakeholder strategy — including corporate reputation, crisis management, and public affairs and is also the leading force in transaction and financial communications worldwide.

FGS offers seamless and integrated support with offices in the following locations: Abu Dhabi, Amsterdam, Beijing, Berlin, Boston, Brussels, Calgary, Chicago, Dubai, Dublin, Düsseldorf, Frankfurt, Hong Kong, Houston, Kingston, London, Los Angeles, Munich, Paris, Riyadh, San Francisco, Shanghai, Singapore, South Florida, The Hague, Tokyo, Toronto, Vancouver, Washington, D.C., and Zurich. The firm is headquartered in New York.

FGS is consistently ranked a Band 1 PR firm for Crisis & Risk Management and for Litigation Support by Chambers and Partners.  For the second year, FGS was ranked #1 Global M&A PR firm by Deal Count and Value in 2024 by Mergermarket.

Your Responsibilities

• Vendor Payable Process Management: Responsible for implementing vendor set up, ensuring complete, accurate and timely processing of vendor payments and employee expenses through our accounting platforms NetSuite & Concur.
• Contract Compliance: Ensure that vendor invoices and payment processing align with contractual agreements and terms agreed with vendors and embedded in NetSuite. At the same time ensuring adherence and compliance to internal requirements for multiple legal entities across various EU jurisdictions with local VAT regulations.
• Collaboration with Internal Teams: Work closely with project teams, vendors, and other members of the FGS Global finance team to ensure that costs are being recorded timely specifically in relation to third-party costs and employee expenses that can be rebilled to clients. Work closely with Global Treasury function to drive an efficient, coordinated payment process.
• Documentation and Reporting: Maintain up-to-date records and documentation for each entity in accordance with regulatory requirements. Generate regular reports on vendor invoicec and employee expense status and other relevant metrics.

What You Bring

• Expertise: Degree in Accounting, Finance, or related field preferred. Strong understanding of accounts payable and employee expense processes. Demonstrated knowledge of EU VAT regulations and practical experience for multiple legal entities.
• Experience: Proven experience in vendor set up, accounts payable processing and employee expense processing in a unified ERP environment, preferably within the EU. NetSuite and Concur experience required but not essential.
• Service Orientation & Teamwork:Ability to apply problem-solving skills independently and as part of a team. The ability to prioritize tasks, adapt and meet deadlines in a fast-paced environment is a must.
• Integrity: Handle confidential/sensitive financial information with integrity and care.
• Language Skills: Good English language skills (spoken and written) are important. The ability to speak multiple languages is an advantage.

What We Offer

• An international and inspiring work environment.
• Diverse and varied tasks with room for independent work.
• Structured onboarding and individual support from experienced colleagues.
• The opportunity to actively contribute to processes and help shape the implementation of new ideas.
• An engaged, collegial, and growing team with strong team spirit and mutual appreciation.
• A corporate culture that combines professionalism with a supportive and respectful atmosphere.
• Extensive opportunities for personal and professional development.
• A position for 20-24 hours per week, including flexible working arrangements.

You don’t meet every single requirement? Don’t worry! Studies have shown that some groups, such as women or people of color, are less likely to apply for jobs unless they meet every qualification. At FGS Global, we are committed to building a diverse, inclusive, and authentic workplace. So, if you’re excited about this role and our company, but your experience doesn’t perfectly align with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or another role.

We look forward to receiving your application. Please include a cover letter, an up-to-date CV, as well as relevant degree and employment certificates. Do you have further questions about the position, FGS Global, or beyond?

You can find more information here: FGS Global