Applicants must be eligible to work in the UK — We are unable to offer sponsorship at this time

What do we need?

Are you a highly organised, people-first talent professional who thrives in a fast-paced, high-growth environment? 

We're looking for a Talent Coordinator / Recruitment Operations specialist to join our Talent Acquisition team. This is a pivotal role that keeps the engine running — from sourcing support and interview scheduling to onboarding coordination and recruitment admin and support with Integration work. You'll be the connective tissue across the hiring process, ensuring every candidate, new hire, and contractor has a seamless experience from first touchpoint to first day (and beyond).

You'll need to be a true flex player — equally comfortable jumping into a sourcing project, chasing down an IT hardware order, or making sure a contractor offboard is handled without a hitch. No two days will look the same, and that's exactly how you like it.

In this role you will get to

• Support Sourcing: Assist the Talent team with sourcing candidates across a range of roles — building pipelines, running  searches, and engaging talent across LinkedIn and other platforms.
• Coordinate Interviews: Own the scheduling of interviews end-to-end, liaising with candidates, hiring managers, and panels to ensure a smooth, timely process with zero errors
• Manage Onboarding: Lead the coordination of new hire onboarding schedules — ensuring every new joiner has a structured, well-organised first day and first week experience.
• Contractor Onboarding & Offboarding: Own the full lifecycle administration for contractors — from onboarding through to offboarding — ensuring all steps are tracked, completed, and compliant.
• Raise IT & Equipment Requests: Coordinate IT hardware orders and equipment requests for new joiners, working cross-functionally with IT to ensure everything arrives on time.
• Workday Requisition Management: Support the team in getting job requisitions created and maintained accurately in Workday, keeping data clean and up to date.
• Offer Coordination: Assist with the coordination of offers and associated paperwork — working closely with Talent Partners to ensure a smooth, timely close for every candidate.
• Recruitment Admin: Provide general recruitment operations support across the team — keeping ATS records accurate, tracking key milestones, and making sure nothing slips through the cracks.

We are looking for people who have at least  8 years of experience in Talent Coordination/ Recruitment Operations, ideally within a fast-moving SaaS or tech environment. You'll be someone who takes pride in getting the details right, communicates proactively, and genuinely cares about delivering a great experience for candidates and new hires alike.

The key skills we are looking for 

• Coordination Excellence: Proven ability to manage complex scheduling and logistics across multiple time zones and stakeholders simultaneously, you may have led projects within HT or talent previously  — you run a tight ship.
• Recruitment Operations Know-How: Solid understanding of the end-to-end hiring process and where coordination and admin support makes the biggest difference.
• Sourcing Ability: Comfortable using LinkedIn Recruiter and other sourcing tools to identify and engage candidates — you know how to find people who aren't actively looking.
• Systems Proficiency: Experience working in an ATS (Greenhouse preferred) and HRIS (Workday preferred) — you keep data clean and processes tight.
• Contractor Lifecycle Management: Experience managing contractor onboarding and offboarding, with a good understanding of the compliance and admin steps involved.
• Attention to Detail: You catch what others miss — whether it's an offer letter discrepancy, a missing IT request, or a scheduling conflict.
• Communication & Stakeholder Management: Clear, proactive communicator who builds great relationships with candidates, hiring managers, and cross-functional teams alike.
• Self-Starter: Highly organised, adaptable, and comfortable managing multiple priorities in an agile environment where things move fast.
• Candidate Advocate: You care about every touchpoint — from the first interview invite to the first-day schedule — and ensure it reflects who we are as a business.