Operations Coordinator
Democracy Prep Public Schools strives to ensure all scholars receive the most rigorous education, empowering them with the skills to thrive both in the classroom and beyond. Our Operations Coordinators play a vital role in supporting the operational systems that enable our schools to function smoothly and effectively. This role collaborates closely with school leadership, staff, and families, ensuring that all logistical and operational needs are met in support of scholar achievement.

*The Operations Coordinator role is a fully in-person role, and will be expected to report to work in-person five days per week. This role will support our Bronx Middle and High School Locations.

Who You Are:

• Mission-Driven Advocate: You are deeply committed to the Democracy Prep mission of fostering college success and authentic civic engagement for all scholars.
• Organizational Leader: You excel at designing, managing, and reflecting on operational systems that support the smooth functioning of school operations.
• Proactive Communicator: You are skilled at working with diverse stakeholders, communicating effectively, and inspiring action to support the school community.
• Flexible Team Player: You thrive in a dynamic environment, adapting to shifting priorities and deadlines while maintaining focus on supporting scholars’ success.
• Bilingual (Preferred): You are fluent in both Spanish and English, enabling you to engage effectively with a diverse community.
• Customer-Focused Professional: You are dedicated to creating positive experiences for staff, scholars, and families through consistent, reliable support.

What You’ll Do:

• Operational Systems Support: Learn and manage the day-to-day responsibilities of various operational processes to increase knowledge across the team, stepping in as needed to ensure seamless school operations.
• Technology Support: Serve as a first-responder for technology issues, coordinating with an external technology support organization to resolve challenges and improve systems for staff and scholars.
• School Culture Support: Foster a positive school environment by supporting behavior management, building relationships with scholars, and engaging positively with the school community.
• Meal Service Coordination: Oversee school meal service logistics, including scheduling, troubleshooting, and ensuring compliance with safety and nutritional standards.
• Procurement and Inventory: Manage the procurement, distribution, and organization of school supplies, ensuring availability and proper inventory management.
• Beautification Projects: Lead efforts to enhance the physical environment of the school, contributing to a welcoming and inspiring space for students and staff.
• Event and Field Trip Coordination: Assist with the planning and execution of school events and field trips, managing budgets, logistics, and purchase coordination.
• Family Engagement: Support family enrollment processes, ensuring that new scholars are set up with all necessary technology and resources to succeed.
• Family Communications: Assist in the implementation of a school-wide communication plan, ensuring messages are accessible to families in their native languages and using data to improve engagement.
• Attendance and Truancy Prevention: Work proactively with families and staff to support student attendance, ensuring scholars are engaged and maximizing their learning opportunities.
• Database Maintenance: Ensure the accurate and secure maintenance of internal and external student information databases, tracking essential family and biographical data.
• Document and Maintain Systems: Ensure all operational systems, protocols, and policies are well-documented and accessible to stakeholders for transparency and ease of use.
• Additional Operational Support: Assist with other school operations tasks as assigned by the Operations Manager.

Qualifications:

• Bachelor’s degree or equivalent experience in operations, education, or a related field.
• Strong organizational and project management skills, with experience managing multiple tasks and deadlines.
• Excellent verbal and written communication skills, with the ability to engage diverse audiences and stakeholders.
• Experience working in school or community-based organizations (preferred).
• Bilingual in Spanish and English (strongly preferred).
• Knowledge of operational software systems and the ability to troubleshoot basic technology issues.
• A strong commitment to creating inclusive and equitable school environments.

Compensation

Salary range is $54,000 - $63,000 and commensurate with your experience. Democracy Prep employees are provided with a benefits package that includes medical, vision, and dental insurance, 403B matching, parental leave, a smartphone, and a laptop.

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Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mission is to educate responsible citizen-scholars who will change the world. We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and areas of expertise, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.

About the Opportunity

The mission of our schools is to ensure that our scholars receive the most rigorous education. Core to achieving this mission is smooth operations that support all stakeholders’ ability to educate our scholars. Reporting to the School Leader, and also working closely with a Director of Operations (DOO), the Operations Manager will ensure systematic, proactive, and efficient operations within the school, and between school and external stakeholders. 

Who You Are

• An education equity advocate with an unwavering commitment to the Democracy Prep mission of college success and authentic civic engagement for our scholars.
• An experienced manager of a team with two or more like-minded individuals, or someone who is ready to transition into management.
• A data-driven leader who is comfortable with handling the research and communication necessary to find or create the perfect system.
• An exceptional project manager who can take an idea and turn it into a complete and detailed plan, considerate of all stakeholders and context.
• An exceptional organizer who can keep track of short- and long-term plans to make challenging decisions of prioritization on a daily basis.

What You’ll Do

• Lead a school operations team to ensure that the operations of the school facilitate its ability to ensure a high quality education to scholars and respectful relationships with its families and communities. This includes setting goals with the School Leader and DOO, and coaching and managing your team to accomplish both individual and team goals.
• With the School Leader and DOO, design, establish, and maintain procedures for day-to-day operations of the school, including arrival, dismissal, food service, attendance, transportation, emergency preparedness, enrollment, family engagement, assessment administration, facility cleanliness and decor, field trips, procurement, and supply and technology management.
• Build respectful and professional relationships and partnerships with other stakeholders in the building, community, and CMO that represent the best interests of our scholars.
• Maintain school compliance with relevant federal, state, and local non-instructional statutes, including but not limited to health and fire code.
• Monitor the accuracy of your school’s data within state-required databases and internal information systems.
• Manage and execute data systems pertaining to internal and state assessments, report cards and promotional status, enrollment, attendance, and more.
• Prepare and analyze data reports for school leaders.
• Manage  procurement, distribution, organization and inventory systems.
• Assist in planning logistics and execution of school field trips and events, including planning all purchases and managing the event budget.
• Coordinate logistics of school meal service with our external vendor including, but not limited to, scheduling, troubleshooting, and ensuring adherence to compliance and safety expectations.
• Create and execute detailed event plans, factoring information on the physical facility, event goals, backgrounds and experiences of participants and stakeholders, communication and marketing, and connection to the overall mission of the school.
• In partnership with your Principal or their designee, establish and manage a family leadership program that provides an avenue for families to have a meaningful voice that shapes aspects of the scholar experience and school community.
• In coordination with an external vendor and your team, develop systems of preventative maintenance for school technology, including, but not limited to, laptops, copiers, printers, smartphones, projectors, interactive whiteboards, and other classroom technologies.
• Oversee the meaningful beautification of the school. 
• Ensure that systems, protocols and policies are well documented and easily accessible to all stakeholders. Clear communication is essential in ensuring smooth operations!
• Other school operations tasks as assigned by the School Leader and Director of Operations.

Compensation

Salary is $74,900-$87,900 and commensurate with your experience. Democracy Prep employees are provided with a benefits package that includes medical, vision, and dental insurance, 403B matching, parental leave, a smartphone, and a laptop. 

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Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mission is to educate responsible citizen-scholars who will change the world. We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and expertises, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.

Democracy Prep Public Schools is committed to ensuring that all scholars receive the most rigorous education, preparing them for success in college and beyond. Our Administrative Managers play a key role in ensuring the seamless management of enrollment, student information, attendance, and family retention while fostering strong relationships between scholars, families, staff, and external stakeholders. This role collaborates closely with the Operations Manager and other school leaders to support smooth school operations.

*The Administrative Manager role is a fully in-person role, and will be expected to report to work in-person five days per week. This role will support our Bronx Middle and High School Locations.

Who You Are:

• Mission-Driven Advocate: You are deeply committed to the Democracy Prep mission of college success and authentic civic engagement for all scholars.
• Intentional Project Manager: You excel at anticipating needs, designing, and implementing systems to ensure efficient and effective school operations.
• Clear and Proactive Communicator: You can communicate effectively with a wide range of stakeholders and inspire action through collaboration and relationship-building.
• Data-Driven Specialist: You are comfortable working with quantitative and qualitative data, organizing, manipulating, and analyzing information to improve operations and inform decision-making.
• Adaptable Team Player: You thrive in a dynamic environment, able to shift priorities and meet deadlines while supporting your team and stakeholders.
• Family-Centered Advocate: You have a deep understanding of the importance of family engagement and work to ensure all families feel supported, informed, and welcomed.

What You’ll Do:

• Lead the Enrollment Process: Oversee all aspects of student enrollment, including management of the waitlist, communication with applicants, and maintenance of student files to ensure the school meets enrollment goals.
• Support School Culture: Be a visible and active support to school culture by fostering positive relationships with scholars and assisting in behavior management.
• Welcome New Students and Families: Collaborate with the operations team to welcome new students and families, planning effective events and ensuring a smooth transition.
• Analyze Data Trends: Prepare and analyze data reports to identify trends in school culture, academics, and enrollment, sharing insights with school leadership.
• Maintain Student Registration Documentation: Track and manage accurate registration documents for new, returning, and withdrawing students in both hard copy and digital formats.
• Family Communication: Oversee the development and execution of a school-wide family communications plan, ensuring it is accessible and tailored to the diverse language needs of families. Use data to improve engagement strategies and determine optimal timing and methods for communication.
• Student Information Management: Meticulously manage student data, maintaining up-to-date and accurate records in both internal and external databases, including academic, biographical, and contact information.
• Create Welcoming Spaces: Ensure that reception areas and the school entrance are welcoming, clean, and informative, providing a positive experience for all visitors.
• Train Staff on Student Information Systems: Lead staff training on the use of student information systems, ensuring consistency and accuracy in maintaining student records.
• Monitor Health and Immunization Compliance: Work with nurses, food service, social workers, and teachers to monitor student health records and ensure compliance with immunization requirements.
• Coordinate Truancy Prevention: Track and analyze student attendance data, collaborating with teachers, school leaders, and external partners to implement family-supportive truancy-prevention interventions.
• Manage Student Transportation Services: Work closely with families, teachers, social workers, and the operations team to ensure smooth coordination of student transportation services.
• Manage Sensitive Student Information: Safeguard and thoughtfully disseminate sensitive, federally regulated student information to appropriate stakeholders while adhering to legal and privacy guidelines.
• First-Responder for Technology Issues: Serve as the first point of contact for basic technology issues, coordinating with external technology support to resolve issues for both staff and scholars.
• Support Exam Administration: Assist in the preparation, execution, and processing of state testing and internal school assessments to ensure compliance and accurate reporting.

Qualifications:

• Bachelor’s degree or equivalent experience in administrative management, education, or a related field.
• Proven experience in school operations, project management, or administrative support.
• Strong data management and analysis skills, with experience using student information systems and spreadsheets.
• Exceptional organizational skills, with the ability to manage multiple tasks and priorities effectively.
• Excellent verbal and written communication skills, with experience engaging diverse stakeholders.
• Ability to work in a fast-paced, dynamic environment while maintaining a focus on quality and attention to detail.
• Experience with family engagement and support, with a deep commitment to building positive relationships with families.
• Knowledge of relevant regulations regarding student information, health, and attendance (preferred).

Compensation

Salary is $64,400-$74,100, commensurate with experience. Democracy Prep employees are provided with a benefits package that includes medical, vision, and dental insurance, 403B matching, and parental leave. 

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Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mission is to educate responsible citizen-scholars who will change the world. We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and areas of expertise, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.

About the Opportunity

DPAC seeks a highly organized, detail-oriented, and mission-driven Manager of Compliance and HR to lead and strengthen the school’s compliance infrastructure while supporting key human resources functions. This role sits at the intersection of compliance, operations, and people strategy, ensuring that DPAC meets all federal, state, and local requirements while building strong internal systems. Reporting directly to the Executive Director and working closely with both internal and external stakeholders, the Manager of Compliance and HR will also manage all aspects of non-competitive grant administration for DPAC.

Who You Are

• Someone who shares our unwavering commitment to the DPAC mission.
• An excellent communicator with strong writing skills, outstanding organizational skills and attention to detail who can break down complicated and nuanced topics.
• A problem solver with strong research skills who can seek out new information and propose shifts to internal policies and procedures to ensure the school is in compliance with federal, state, district and authorizer requirements.
• A leader who can develop and manage strong systems and processes.
• A strong project manager who can multitask and turn around work quickly as needed.
• A collaborative teammate who can work with multiple teams and interface with senior leadership while collecting necessary data.
• An experienced manager who can conduct data-oriented research and analysis and is familiar with school performance and K-12 academic data.
• A college graduate (required), with prior experience in a nonprofit or charter school environment a plus. 

What You’ll Do

Compliance 

• Lead and manage all federal, state, and authorizer compliance reporting, ensuring accuracy, timeliness, and alignment with evolving requirements.
• Ensure accurate and timely reporting of data and outcomes to state authorizers, funders, and other external partners, as determined by the Superintendent.
• Own and oversee all non-competitive grant administration, including application development, budget alignment, compliance monitoring, and reporting.
• Manage Title I programming, including applications, amendments, family engagement, and School Performance Plans.
• Ensure compliance with Title I, II, III, IV, and IDEA requirements, including required meetings, documentation, and payroll certifications.
• Manage all grant monitoring requirements and submissions across state, federal, and authorizer portals.
• Develop and maintain relationships with authorizers, state agencies, consultants, and community stakeholders.
• Coordinate preparation for authorizer and state site visits.
• Oversee required policy development, approval, and posting to ensure full regulatory compliance, including website compliance.
• Manage state data reporting and Civil Rights Data Collection submissions in collaboration with key stakeholders.
• Ensure compliance with Nevada Open Meeting Laws and manage Board-related compliance deliverables in partnership with the Director of Operations.
• Build and document sustainable systems and workflows to ensure long-term compliance and accountability.
• Develop training materials and provide guidance to staff on compliance-related topics (e.g., attendance, safety, data management, family engagement, and special populations).
• Flag required actions and proactively monitor compliance risks.

Human Resources

• Proactively and annually develop materials to communicate messages, policies, and data. Skillfully organize information so that it is clear, digestible, and with the most important information communicated (e.g., Excel, PowerPoint presentations, termination letters, reprimands, and other correspondence)
• Identify root causes and conduct relevant data analysis in order to propose both short-term and long-term interventions and solutions
• Ensure people team policies and procedures are applied consistently and fairly to all employees. Work with leaders to implement disciplinary actions and performance improvement plans.
• Investigate and resolve complex or sensitive complaints, issues, and concerns in a responsive and fair manner. Fully document findings and recommendations.
• Oversee all aspects of separations, manage unemployment insurance claims, and represent the organization at hearings. Provide guidance on routine employee relations issues.
• Align HR strategies with organizational goals, develop a cohesive HR vision, and translate it into actionable plans for implementation, monitoring, and adjustment. Evaluate current HR performance by establishing and tracking metrics, analyzing data, and gathering employee feedback.
• Lead the interactive process to respond to accommodation requests in compliance with the ADA. Serve as the primary contact for workers' compensation at assigned campuses.
• Lead candidates from application to hire and consult key stakeholders on hiring.
• Perform other related duties as assigned, including participation in network-wide or department specific initiatives and/or projects.

Internal Systems

• Work closely with the Superintendent to ensure clear team purviews, workflows, and systems.
• Proactively monitor & audit school-level data to ensure ongoing compliance with internal policies and external requirements.
• Work with leaders to develop and implement performance improvement plans. Provide training on the Employee Management Cycle and other HR processes.
• Author and maintain accountability-focused training content to ensure complete, accurate, and up-to-date information is available to school-based staff.
• Providing coaching and support to teammates as needed on implementation and maintenance of compliance-connected systems and providing constructive feedback as needed in conjunction with the Regional Superintendent.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, Education, or related field; Master’s preferred
• 3+ years of experience in human resources, compliance, and/or grants management (K–12, charter, or nonprofit preferred)
• Preferred certifications: PHR,SPHR, SHRM-CP, SHRM-SCP
• Experience managing federal/state compliance reporting and grant administration (e.g., Title I, II, III, IV, IDEA)
• Strong knowledge of employment laws and experience handling employee relations and investigations
• Proven ability to build and manage systems and processes for compliance and accountability

Compensation 

DPAC staff members are provided with a competitive salary, comprehensive benefits, and a working environment that includes the necessary technology and resources to succeed.

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DPAC is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our goal is to ensure that students are prepared for college and beyond. We strongly believe that by building a team that represents numerous perspectives, backgrounds, and expertises, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.

Director of Talent & People Operations

Unity Prep (Formerly Democracy Prep Stewart Campus) 
San Antonio, Texas 

About the Opportunity

As the Director of Talent & People Operations, you will ensure smooth, efficient, and people-centered talent and people operations across our school. You’ll lead core processes such as recruiting, onboarding, offboarding, people systems administration, compliance tracking, and general employee support—ensuring every team member experiences seamless and consistent support.

You will report to the Regional Superintendent, Virginia Boyce and collaborate closely with other school leaders to deliver excellent service across the full employee lifecycle.

Who You Are

• Detail-Oriented Executor: You thrive on process efficiency, organization, and precision across multiple priorities.
• Service-Minded Partner: You bring empathy and a customer-service orientation to all interactions with staff and leaders.
• Systems Thinker: You enjoy improving workflows, using technology to simplify operations, and maintaining clean, accurate data.
• Discreet and Reliable: You handle sensitive information with care and uphold confidentiality 
• Collaborative and Adaptable: You enjoy being part of a high-performing team and are eager to grow your career in people and talent operations.

What You’ll Do

Talent Acquisition & Compensation

• Manage the full tactical recruitment process from job posting to offer logistics. Expected volume is ~15 roles annually with the bulk of hiring occurring in the Spring for the following school year.
• Create, post, and maintain open job requisitions across multiple platforms (e.g., job boards, LinkedIn, school websites).
• Proactively source candidates through online databases, referrals, and targeted outreach to build diverse candidate pipelines.
• Conduct initial phone screens to assess candidate fit and alignment with organizational mission and competencies.
• Coordinate interview logistics, including communicating with candidates and hiring teams, and preparing materials.
• Track candidate progress in the Applicant Tracking System (ATS) and maintain accurate recruitment data and reporting.
• Support reference checks, offer letter preparation, and pre-hire compliance steps
• Keep up to date records related to licensure and Texas-mandated requirements; work directly with employees to ensure that requirements are met and that teacher certifications are kept current
• Lead compensation management, including salary offers and pay band alignment
• Oversee annual salary letter processes, including increases, transfers and promotions.

People Operations

• Manage day-to-day people operations, including employee recordkeeping, data updates, and HRIS administration.
• Oversee onboarding and offboarding processes, ensuring accuracy in documentation, technology setup, and system access.
• Coordinate new hire orientations in partnership with school leadership to familiarize employees with company policies and benefits.
• Lead all payroll processing related functions in partnership with the Finance vendor
• In partnership with school leadership, lead communications on the Texas Incentive Allotment to employees and coordinate financial steps with the finance vendor.
• Administer and audit employment verifications, I-9 compliance, and other required employment records.
• Respond to employee inquiries regarding policies, benefits, PTO, and people systems with accuracy and professionalism.
• Oversee all processes and compliance related to leaves of absence (parental, STD/LTD, FMLA), accommodations, worker’s compensation, etc…
• Maintain compliance with federal and state employment laws and internal policies.
• Lead the annual compliance training process for any state or district required training.
• Drive the annual handbook acknowledgement process.
• Lead all aspects of benefits administration, open enrollment, and employee benefit audits.
• Support employee recognition and engagement, and data-driven improvements to the employee experience.
• Support school leadership with the documentation and tracking of employee relations issues (correction action, improvement plans, etc…) 
• Ensure staff are compensated accurately, including ensuring staff receive the appropriate HB2 allocation as indicated by their Texas service records.

Process Improvement & Systems Management

• Partner with the Regional Superintendent and Fractional Chief People Officer (contractor) to streamline People and Talent processes and documentation.
• Establish and maintain strong systems for service record maintenance, including collecting and evaluating service records during the onboarding process for new employees and keeping up-to-date service records for current employees.
• Identify opportunities to automate or simplify tasks through HRIS utilization, Google Workspace, or other tools.
• Maintain data integrity in HR systems and manage reporting requests as needed.
• Support policy rollouts and employee communications, including creating clear and user-friendly guides or FAQs.
• Maintain relationships with local agencies such as the Educational Service Center, subscribe to TEA policy updates, and attend professional opportunities as needed.

Qualifications

• Bachelor’s degree in Human Resources, Business Operations, or related field.
• 2–4 years of experience in People/Talent operations, administration, or people coordination.
• Working knowledge of HRIS systems, employment documentation, and compliance best practices.
• Excellent attention to detail and ability to manage multiple deadlines.
• School based experience is preferred, but not required
• SHRM-CP or HRCI certification is preferred but not required.

 Salary range: $74,900 - $87,900, commensurate with equivalent experience for the role. 

Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mission is to educate responsible citizen-scholars who will change the world. We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and areas of expertise, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.