Location: Bremen, Germany — On-site
Reports to: the Head of PR & Events
Employment type: Full-time
Travel: Up to 30% Germany, Switzerland, international

We're looking for an Event Manager based in Bremen or Hanover to lead a calendar that spans scientific conferences, partner and business summits, town halls, programme launches, press events, student life and campus celebrations, graduations, and executive convenings across the Constructor ecosystem.

About Constructor

Constructor is an international ecosystem spanning education, research, and technology. It includes Constructor University Bremen, Constructor Tech, Constructor Knowledge, and partner entities such as EBAC, working together to advance how knowledge is created, taught, and applied.

Constructor Knowledge sits at the heart of this ecosystem — connecting students, faculty, partners, media, and industry across our entities and programmes.

About the role

We're looking for an Event Manager based in Bremen or Hanover to take ownership of a calendar that spans scientific conferences, partner and business summits, town halls, product and programme launches, press events, student life and campus celebrations, graduations, and executive convenings.

You'll be the operational and creative lead for online, offline, and hybrid events serving students, faculty, staff, prospects, partners, media, and the broader Constructor community. The role reports to the Head of PR & Events and works closely with marketing, academic leadership, and executive teams across multiple countries and time zones.

This is a hands-on role in a fast-moving environment. You should be equally comfortable shaping the concept for a flagship conference, negotiating with a Bremen catering vendor, briefing a Nobel laureate guest speaker, and troubleshooting AV ten minutes before a town hall goes live.

What you'll own

Event strategy and planning. Translate the annual event plan into concrete proposals — formats, agendas, venues, vendors, staffing, budgets, timelines, and success metrics. Build event concepts that fit the audience, whether that's a scientific symposium, a partner roundtable, a student festival, or an all-hands.

End-to-end execution. Run events on the ground in Bremen and travel to support events elsewhere in Germany, Switzerland, and internationally. Manage venue selection, AV and production, signage, catering, accommodation, transport, registration, and on-site staffing.

Speaker and guest experience. Identify, secure, and host speakers, panellists, special guests, and VIPs. Own the full guest journey — from invitation and briefing through hospitality and follow-up.

Vendor and budget management. Build and maintain a network of reliable suppliers production, catering, AV, design, hospitality. Negotiate contracts, manage budgets, and track spend against forecast.

Cross-functional coordination. Partner with marketing and PR on event promotion, content, and media engagement. Work with academic departments on conference and university events, with executives on town halls and partner-facing events, and with student affairs on campus and student-led events.

Measurement and improvement. Define KPIs for each event, track attendance and engagement, gather feedback, and report results. Use what you learn to improve the next one.

Concept development. Bring new ideas — formats, themes, partnerships, production approaches — and turn them into events that stand out.

What we're looking for

• Several years of hands-on event management experience across multiple event types — ideally including both corporate/business events and academic, scientific, or university events.
• Strong project management skills: comfortable running 5+ events in parallel at different stages, with tight deadlines and shifting priorities.
• Solid operational knowledge of event logistics — venue and space planning, AV and production, signage and branding, catering, accommodation, and speaker coordination.
• A confident negotiator with vendors and suppliers, with a track record of delivering high-quality events on budget.
• Excellent people skills — you'll interact daily with senior executives, professors, students, partners, journalists, and external suppliers, and you make all of them feel well looked after.
• Comfortable working in an international, multi-entity environment across time zones with colleagues and partners in Europe, Latin America, and beyond.
• Self-directed and resourceful — we don't hand you a playbook; you build it.
• Fluency in English is required; German is strongly preferred (at least B2), given the Bremen base.
• Willingness to travel internationally up to 30% and to work occasional evenings and weekends around event dates.

Nice to have

• Experience with scientific or academic conferences calls for papers, programme committees, and abstract management.
• Experience producing executive-level events, board meetings, partner summits, and press conferences.
• Familiarity with event tech stack registration platforms, hybrid streaming, and CRM integration.
• Experience in pitching and placing event-related content with media outlets.

What we offer

• A competitive package with performance-linked components.
• A central role in a growing international ecosystem connecting education, research, and technology.
• Direct exposure to senior leadership, world-class academics, and international partners.
• A genuinely varied portfolio — no two events look alike.

As Lead Executive Assistant & Private Office Operations Manager (CEO Office) of Constructor Group, you will operate at the centre of a dynamic, global ecosystem spanning Germany, Turkey, and Bulgaria. This position is designed for an experienced professional with 15+ years of proven excellence in executive operations, project leadership, or private office management — someone who combines operational precision, strategic judgment, and the stamina to lead in a constantly changing, high-performance environment.

This is a senior, hands-on leadership role combining Executive Assistant & Personal Assistant, Private Office, and team management responsibilities.

You will manage and develop a team of Executive Assistants and 10–15 supporting personas (drivers, chefs, housekeepers, coordinators, etc.), ensuring flawless coordination across all aspects of the CEO’s professional and personal ecosystem. Your ultimate mission is simple but demanding: to maximise the CEO’s productivity, anticipate needs before they arise, and make the impossible happen smoothly and discreetly.

This is a highly hands-on leadership role. While you will manage and develop the administrative support team, you will also personally execute critical Executive Assistant and Personal Assistant tasks for the CEO when needed. The successful candidate must be comfortable switching between strategic coordination, team leadership, and direct, hands-on support — including calendar management, travel coordination, personal errands, vendor communication, last-minute problem solving, and confidential personal matters.

More about the CEO Serg Bell.

Duties and Responsibilities:

Hands-on Executive & Personal Support

• Personally support the CEO with high-priority executive and personal tasks when direct involvement is required.
• Manage last-minute calendar changes, urgent travel needs, personal logistics, family coordination, household/service provider communication, and confidential errands.
• Step in directly when the team is unavailable, overloaded, or when the task requires senior judgment, discretion, or speed.
• Balance leadership responsibilities with direct execution; this role is not purely managerial.

Leadership & Team Management

• Lead, coach, and structure a high-performing administrative team (3–4 Executive Assistants and 10–15 support personnel).
• Create clarity of roles, responsibilities, and workflows to ensure seamless execution of all tasks across time zones and geographies.
• Establish and enforce SOPs, checklists, and productivity tools that bring structure to complex, parallel workstreams.
• Serve as the primary interface between the CEO, Chief of Staff, and broader support network.

Operational Excellence

• Oversee all elements of unusually complex calendar and scheduling management — ensuring accuracy, relevance, and efficiency for 120–150 activities weekly across multiple time zones.
• Ensure that meetings, travel, and communications are flawlessly planned, briefed, and executed, with buffers and contingency plans always in place.
• Oversee travel logistics: end-to-end itineraries, ground and air coordination, VVIP protocols, and on-the-move connectivity.
• Anticipate needs before they emerge, and proactively solve issues to prevent disruptions.

Project & Process Management

• Implement efficient systems for tracking, prioritizing, and closing tasks across multiple domains.
• Drive continuous improvement in workflows and team collaboration.
• Manage sensitive, high-stakes projects (e.g., relocations, private events, health procedures, VIP visits) with precision and confidentiality.

Stakeholder Coordination

• Serve as the central communication point between the CEO’s office and all external and internal stakeholders — partners, executives, family, and service providers.
• Maintain consistent tone and professionalism across all touchpoints, ensuring each interaction reflects Constructor’s standards of excellence.
• Build strong relationships that enable efficient collaboration and trust.

Confidentiality & Security

• Uphold absolute confidentiality and ensure all sensitive information is managed securely.
• Apply risk management standards to travel, guest lists, and personal data handling.

Key Performance Indicators (KPIs):

• Team Alignment & Efficiency: 100% task visibility, clear accountability, zero duplication of work.
• Calendar Accuracy: 95%+ precision; no disruptions to the CEO's schedule.
• Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day.
• Task Delivery Reliability: 95%+ on-time completion across all streams.
• Stakeholder Satisfaction: 90%+ satisfaction from VIP guests and family engagements.
• Process Optimization: Continuous measurable improvements in time, cost, and output quality.

Qualifications and Experience:

We are looking for someone exceptional — not just efficient, but extraordinary. Someone who thrives where others slow down, who creates structure in chaos, and who finds deep satisfaction in delivering excellence every single day.

• Decisive & Proactive. You take initiative, anticipate needs, and act fast. Mistakes are learned from, not feared — inaction is worse than imperfection.
• Strategic Project Orchestrator. You can coordinate people, priorities, and processes simultaneously — ensuring the whole system runs smoothly and intelligently.
• Meticulous Attention to Detail. You don’t just “notice details”; you master them. Precision is your natural language, and nothing escapes your eye.
• Thrives on Change & Fast-Paced Environments. You find energy in intensity. You remain calm, resourceful, and sharp when things shift quickly — because that’s when you perform at your best.
• Creative Problem Solver. You think critically, adapt quickly, and design efficient solutions for complex or unconventional problems.
• Execution Excellence. You love getting things done — quickly, correctly, and beautifully. High task volume motivates you, not overwhelms you.
• Curious & Quality-Driven. “Good enough” isn’t good enough for you. You constantly explore alternatives, aiming for the most optimal result given time, effort, and resources.
• Flexible, Adaptive, & Resilient. You stay composed under stress, adjust fast, and thrive when priorities shift.
• Empathetic Communicator & Team Leader. You build trust across diverse personalities, ensuring everyone feels valued and aligned toward the same goal.
• Discreet & Trustworthy. You handle every piece of information and every person with integrity, confidentiality, and respect.

Travel & Location Requirements

• Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia)
• Frequent international travel required; ability to relocate or spend extended periods in key hubs.
• Valid passport and readiness to travel on short notice for business or family support.

Additional Requirements

• Fluent English (spoken and written); additional languages an advantage.
• Proven experience in managing executive operations, teams, or private offices at a top-tier level.
• High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants).
• Able to pass comprehensive background checks (criminal, psychological, and substance screening).

Compensation & Contract

• Competitive, performance-based compensation with relocation support if required.
• Designed for ambitious professionals motivated by excellence, precision, and impact.
• The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects.

In this role, “good” is not enough.

We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO.

We are seeking for a senior, hands-on role responsible for the complete technology environment of a CEO, executive team, and their families across 5+ private residences and 6+ offices in EMEA and Singapore. The role requires full ownership of IT infrastructure, devices, connectivity, and physical security technology ensuring guaranteed continuity under any operational conditions.

Duties and Responsibilities:

• Maintain seamless, continuously validated technology environments across all locations: laptops, tablets, mobile devices, monitors, AV equipment, and Zoom Rooms. Deliver expert support for Microsoft 365, Teams, Zoom, Windows, macOS, and mobile devices.
• Design, deploy, and manage multi-site network infrastructure including LAN/WAN, managed switches, Wi-Fi, firewalls, and network segmentation.
• Configure and support satellite connectivity (Starlink) for maritime and remote locations.
• Manage physical security technology: CCTV, IP cameras, NVR systems, and access control across all managed properties.
• Provide on-demand support to executive family members on personal devices and home office setups.
• Handle physical setup and installation of technology equipment at residences and ensure fully operational, secure technology setups during business travel — including hotels, vehicles, and yachts.
• Manage all IT assets across locations: device inventories, software licenses, and subscriptions, with proactive refresh cycles.
• Implement and maintain cybersecurity controls appropriate to high-value individuals: endpoint protection, MDM, firewall configuration, anti-malware, and secure VPN.
• Conduct proactive testing of all equipment and conferencing systems ahead of meetings and events.
• Maintain current documentation of system configurations, operational procedures, and issue resolutions across all locations.
• Be available on-call for urgent support outside business hours under a structured on-call arrangement.

Qualifications and Experience:

• Proven experience providing direct IT support to C-suite or VIP principals with personal accountability for their technology environment.
• Hands-on network engineering competency: routing, switching, Wi-Fi, firewall management, VPN, and multi-site WAN.
• Proficiency in Windows, macOS, iOS, Microsoft 365, and Zoom. Ability to quickly learn new technologies and software stacks.
• Practical experience with Starlink or equivalent satellite connectivity platforms.
• Familiarity with physical security systems: IP CCTV, NVR/DVR, and access control.
• Solid understanding of endpoint security, backup, and recovery in high-value individual contexts.
• Ability to own technical problems end-to-end without reliance on external vendors for routine issues.
• Fluency in English required; German, Russian, or Turkish is an advantage.
• Demonstrated discretion and professionalism in confidential personal and executive environments.

Travel and Other Requirements:

• Frequent international travel required, including on short notice; valid passport mandatory.
• Primary travel destinations: Singapore, Germany, Italy, Switzerland, Turkey, Serbia, Bulgaria.
• Must pass comprehensive background screening as a condition of employment — including criminal record check and professional references — conducted in accordance with applicable law.
• Five-year contract with renewal options.

We are seeking for a senior, hands-on role responsible for the complete technology environment of a CEO, executive team, and their families across 5+ private residences and 6+ offices in EMEA and Singapore. The role requires full ownership of IT infrastructure, devices, connectivity, and physical security technology ensuring guaranteed continuity under any operational conditions.

Duties and Responsibilities:

• Maintain seamless, continuously validated technology environments across all locations: laptops, tablets, mobile devices, monitors, AV equipment, and Zoom Rooms. Deliver expert support for Microsoft 365, Teams, Zoom, Windows, macOS, and mobile devices.
• Design, deploy, and manage multi-site network infrastructure including LAN/WAN, managed switches, Wi-Fi, firewalls, and network segmentation.
• Configure and support satellite connectivity (Starlink) for maritime and remote locations.
• Manage physical security technology: CCTV, IP cameras, NVR systems, and access control across all managed properties.
• Provide on-demand support to executive family members on personal devices and home office setups.
• Handle physical setup and installation of technology equipment at residences and ensure fully operational, secure technology setups during business travel — including hotels, vehicles, and yachts.
• Manage all IT assets across locations: device inventories, software licenses, and subscriptions, with proactive refresh cycles.
• Implement and maintain cybersecurity controls appropriate to high-value individuals: endpoint protection, MDM, firewall configuration, anti-malware, and secure VPN.
• Conduct proactive testing of all equipment and conferencing systems ahead of meetings and events.
• Maintain current documentation of system configurations, operational procedures, and issue resolutions across all locations.
• Be available on-call for urgent support outside business hours under a structured on-call arrangement.

Qualifications and Experience:

• Proven experience providing direct IT support to C-suite or VIP principals with personal accountability for their technology environment.
• Hands-on network engineering competency: routing, switching, Wi-Fi, firewall management, VPN, and multi-site WAN.
• Proficiency in Windows, macOS, iOS, Microsoft 365, and Zoom. Ability to quickly learn new technologies and software stacks.
• Practical experience with Starlink or equivalent satellite connectivity platforms.
• Familiarity with physical security systems: IP CCTV, NVR/DVR, and access control.
• Solid understanding of endpoint security, backup, and recovery in high-value individual contexts.
• Ability to own technical problems end-to-end without reliance on external vendors for routine issues.
• Fluency in English required; German, Russian, or Turkish is an advantage.
• Demonstrated discretion and professionalism in confidential personal and executive environments.

Travel and Other Requirements:

• Frequent international travel required, including on short notice; valid passport mandatory.
• Primary travel destinations: Singapore, Germany, Italy, Switzerland, Turkey, Serbia, Bulgaria.
• Must pass comprehensive background screening as a condition of employment — including criminal record check and professional references — conducted in accordance with applicable law.
• Five-year contract with renewal options.

We are seeking for a senior, hands-on role responsible for the complete technology environment of a CEO, executive team, and their families across 5+ private residences and 6+ offices in EMEA and Singapore. The role requires full ownership of IT infrastructure, devices, connectivity, and physical security technology ensuring guaranteed continuity under any operational conditions.

Duties and Responsibilities:

• Maintain seamless, continuously validated technology environments across all locations: laptops, tablets, mobile devices, monitors, AV equipment, and Zoom Rooms. Deliver expert support for Microsoft 365, Teams, Zoom, Windows, macOS, and mobile devices.
• Design, deploy, and manage multi-site network infrastructure including LAN/WAN, managed switches, Wi-Fi, firewalls, and network segmentation.
• Configure and support satellite connectivity (Starlink) for maritime and remote locations.
• Manage physical security technology: CCTV, IP cameras, NVR systems, and access control across all managed properties.
• Provide on-demand support to executive family members on personal devices and home office setups.
• Handle physical setup and installation of technology equipment at residences and ensure fully operational, secure technology setups during business travel — including hotels, vehicles, and yachts.
• Manage all IT assets across locations: device inventories, software licenses, and subscriptions, with proactive refresh cycles.
• Implement and maintain cybersecurity controls appropriate to high-value individuals: endpoint protection, MDM, firewall configuration, anti-malware, and secure VPN.
• Conduct proactive testing of all equipment and conferencing systems ahead of meetings and events.
• Maintain current documentation of system configurations, operational procedures, and issue resolutions across all locations.
• Be available on-call for urgent support outside business hours under a structured on-call arrangement.

Qualifications and Experience:

• Proven experience providing direct IT support to C-suite or VIP principals with personal accountability for their technology environment.
• Hands-on network engineering competency: routing, switching, Wi-Fi, firewall management, VPN, and multi-site WAN.
• Proficiency in Windows, macOS, iOS, Microsoft 365, and Zoom. Ability to quickly learn new technologies and software stacks.
• Practical experience with Starlink or equivalent satellite connectivity platforms.
• Familiarity with physical security systems: IP CCTV, NVR/DVR, and access control.
• Solid understanding of endpoint security, backup, and recovery in high-value individual contexts.
• Ability to own technical problems end-to-end without reliance on external vendors for routine issues.
• Fluency in English required; German, Russian, or Turkish is an advantage.
• Demonstrated discretion and professionalism in confidential personal and executive environments.

Travel and Other Requirements:

• Frequent international travel required, including on short notice; valid passport mandatory.
• Primary travel destinations: Singapore, Germany, Italy, Switzerland, Turkey, Serbia, Bulgaria.
• Must pass comprehensive background screening as a condition of employment — including criminal record check and professional references — conducted in accordance with applicable law.
• Five-year contract with renewal options.

We are seeking a senior, hands-on role responsible for the complete technology environment of a CEO, executive team, and their families across 5+ private residences and 6+ offices in EMEA and Singapore. The role requires full ownership of IT infrastructure, devices, connectivity, and physical security technology ensuring guaranteed continuity under any operational conditions.

Duties and Responsibilities:

• Maintain seamless, continuously validated technology environments across all locations: laptops, tablets, mobile devices, monitors, AV equipment, and Zoom Rooms. Deliver expert support for Microsoft 365, Teams, Zoom, Windows, macOS, and mobile devices.
• Design, deploy, and manage multi-site network infrastructure including LAN/WAN, managed switches, Wi-Fi, firewalls, and network segmentation.
• Configure and support satellite connectivity (Starlink) for maritime and remote locations.
• Manage physical security technology: CCTV, IP cameras, NVR systems, and access control across all managed properties.
• Provide on-demand support to executive family members on personal devices and home office setups.
• Handle physical setup and installation of technology equipment at residences and ensure fully operational, secure technology setups during business travel — including hotels, vehicles, and yachts.
• Manage all IT assets across locations: device inventories, software licenses, and subscriptions, with proactive refresh cycles.
• Implement and maintain cybersecurity controls appropriate to high-value individuals: endpoint protection, MDM, firewall configuration, anti-malware, and secure VPN.
• Conduct proactive testing of all equipment and conferencing systems ahead of meetings and events.
• Maintain current documentation of system configurations, operational procedures, and issue resolutions across all locations.
• Be available on-call for urgent support outside business hours under a structured on-call arrangement.

Qualifications and Experience:

• Proven experience providing direct IT support to C-suite or VIP principals with personal accountability for their technology environment.
• Hands-on network engineering competency: routing, switching, Wi-Fi, firewall management, VPN, and multi-site WAN.
• Proficiency in Windows, macOS, iOS, Microsoft 365, and Zoom. Ability to quickly learn new technologies and software stacks.
• Practical experience with Starlink or equivalent satellite connectivity platforms.
• Familiarity with physical security systems: IP CCTV, NVR/DVR, and access control.
• Solid understanding of endpoint security, backup, and recovery in high-value individual contexts.
• Ability to own technical problems end-to-end without reliance on external vendors for routine issues.
• Fluency in English required; German, Russian, or Turkish is an advantage.
• Demonstrated discretion and professionalism in confidential personal and executive environments.

Travel and Other Requirements:

• Frequent international travel required, including on short notice; valid passport mandatory.
• Primary travel destinations: Singapore, Germany, Italy, Switzerland, Turkey, Serbia, Bulgaria.
• Must pass comprehensive background screening as a condition of employment — including criminal record check and professional references — conducted in accordance with applicable law.
• Five-year contract with renewal options.

We are seeking for a senior, hands-on role responsible for the complete technology environment of a CEO, executive team, and their families across 5+ private residences and 6+ offices in EMEA and Singapore. The role requires full ownership of IT infrastructure, devices, connectivity, and physical security technology ensuring guaranteed continuity under any operational conditions.

Duties and Responsibilities:

• Maintain seamless, continuously validated technology environments across all locations: laptops, tablets, mobile devices, monitors, AV equipment, and Zoom Rooms. Deliver expert support for Microsoft 365, Teams, Zoom, Windows, macOS, and mobile devices.
• Design, deploy, and manage multi-site network infrastructure including LAN/WAN, managed switches, Wi-Fi, firewalls, and network segmentation.
• Configure and support satellite connectivity (Starlink) for maritime and remote locations.
• Manage physical security technology: CCTV, IP cameras, NVR systems, and access control across all managed properties.
• Provide on-demand support to executive family members on personal devices and home office setups.
• Handle physical setup and installation of technology equipment at residences and ensure fully operational, secure technology setups during business travel — including hotels, vehicles, and yachts.
• Manage all IT assets across locations: device inventories, software licenses, and subscriptions, with proactive refresh cycles.
• Implement and maintain cybersecurity controls appropriate to high-value individuals: endpoint protection, MDM, firewall configuration, anti-malware, and secure VPN.
• Conduct proactive testing of all equipment and conferencing systems ahead of meetings and events.
• Maintain current documentation of system configurations, operational procedures, and issue resolutions across all locations.
• Be available on-call for urgent support outside business hours under a structured on-call arrangement.

Qualifications and Experience:

• Proven experience providing direct IT support to C-suite or VIP principals with personal accountability for their technology environment.
• Hands-on network engineering competency: routing, switching, Wi-Fi, firewall management, VPN, and multi-site WAN.
• Proficiency in Windows, macOS, iOS, Microsoft 365, and Zoom. Ability to quickly learn new technologies and software stacks.
• Practical experience with Starlink or equivalent satellite connectivity platforms.
• Familiarity with physical security systems: IP CCTV, NVR/DVR, and access control.
• Solid understanding of endpoint security, backup, and recovery in high-value individual contexts.
• Ability to own technical problems end-to-end without reliance on external vendors for routine issues.
• Fluency in English required; German, Russian, or Turkish is an advantage.
• Demonstrated discretion and professionalism in confidential personal and executive environments.

Travel and Other Requirements:

• Frequent international travel required, including on short notice; valid passport mandatory.
• Primary travel destinations: Singapore, Germany, Italy, Switzerland, Turkey, Serbia, Bulgaria.
• Must pass comprehensive background screening as a condition of employment — including criminal record check and professional references — conducted in accordance with applicable law.
• Five-year contract with renewal options.