About the Opportunity
The Clinton Global Initiative (CGI) convenes global and emerging leaders to create and implement solutions to the world’s most pressing challenges. CGI works with partners to drive action through its unique model. Rather than directly implementing projects, CGI facilitates action by helping members connect, collaborate, and develop Commitments to Action — new, specific, and measurable plans that address global challenges.
For the CGI 2026 Annual Meeting, we will organize and execute numerous sessions detailing solutions to the world's greatest challenges, featuring speakers from across the private and public sectors. The Programming Coordinator will support the Programming team in managing speaker lists and logistics leading up to and throughout the Annual Meeting.
This role runs from June 1, 2026 – October 2, 2026 for 40 hours per week at $25/hour, and is only open to NYC-based candidates.
Core Responsibilities
Support speaker management logistics and administrative work for the CGI programming team
• Support management of internal Airtable, CRM, SharePoint, and Google Doc systems for speaker and contact tracking
• Support speaker vetting and tracking in CRM
• Serve as point of contact with the Operations team to track and update Programming team deadlines, milestones, and team-wide goals
• Schedule briefing and team calls and coordinate schedules internally and externally
• Develop speaker briefing documents and other marketing collateral
• Assist with data management for event logistics and speaker information
• Support invitation tracking: update all speaker RSVP status in CGI’s Airtable, CRM, and internal trackers
• Design and organize programming documents to communicate program and speaker status internally and externally
• Coordinate with the Community Teams Project Manager on featuring opportunities for Commitment to Action makers – joining briefing calls with Commitment makers, assist with slotting for Commitment announcements within public programming, and support the tracking process for Community Teams and programming
• Communicate developments in Commitment featuring to program team CGI leadership
• Work with the Marketing & Communications teams to manage programming pages of the CGI website to ensure they are updated with accurate speaker information
• Support CGI and Clinton Foundation senior leadership teams on tasks such as event operations logistics, preparing speaker invitations, and consolidating and distributing relevant information from various CGI platforms
• Conduct research as needed to support speaker identification and invitation drafting
• Process speaker registrations and house relevant data in Airtable and CRM
• Administrative support as needed
Support on-site speaker registration and post-event wrap up
• Assist with logistics and event management during CGI events
• Support speaker registration and credentialing before and during CGI events, in partnership with CGI event operations team members and third-party vendors
• Manage check-ins and participant tracking for private CGI engagements, including roundtable discussions and Working Sessions
• Provide exceptional customer service for speakers, sponsors, and attendees in the lead-up to CGI events, onsite, and in follow-up from CGI meetings
• Support on Annual Meeting tasks as needed (registration support, room management, attendee movements, meeting notes, printing, microphone running, etc.
• Support management of post-event activities, wrap up reports, collateral, and thank you letters for speakers and partners
Support the Operations team with private engagement logistics
• Support with the management of deadlines and milestones and follow-up on progress against targets across Annual Meeting verticals.
• Assist with list building and invitation management for CGI engagements, including roundtable discussions and Working Sessions
• As needed, community stakeholder mapping and list-building for non-Annual Meeting events based on existing data and additional research
• Support participant vetting and tracking in CRM
• Support Airtable management, including developing face books, participant trackers, and check-in systems for Annual Meeting verticals
• Provide administrative support to the Director of Strategic Engagement around executive roundtable development and execution
• Develop and distribute internal reports on recruitment status for private CGI engagements
• Take notes and track action items for follow up with senior staff at CGI meetings
• Develop external collateral for Annual Meeting invitees and prospective donors and ticket purchasers
• Support the Commitment to Action featuring process as needed (preparing external communication materials, managing lists and trackers)
• Support Airtable management for operations workstreams under the Deputy Director for Operations
Minimum Qualifications
What we’re looking for:
- Bachelor’s degree in related area preferred
- 1-2 years of relevant experience in event logistics required
Compensation & Benefits
Our best estimate of the compensation range for this opportunity is $25/ hour. This role is eligible for overtime pay. This range is based on NYC market rates and may be adjusted if you will be working remotely. We look forward to discussing our compensation pricing strategy, and your expectations, throughout the interview process. Please note, this role is not eligible for benefits.
About the Clinton Foundation
Building on a lifetime of public service, President Clinton established the Clinton Foundation on the simple belief that everyone deserves a chance to succeed, everyone has a responsibility to act, and we all do better when we work together. For nearly two decades, that premise has energized the work of the Foundation in overcoming complex challenges and improving the lives of people across the United States and around the world.
As an operating foundation, we work on issues directly or with strategic partners from the business, government, and nonprofit sectors to create economic opportunity, improve public health, and inspire civic engagement and service. Our programs are designed to make a real difference today while serving as proven models for tomorrow. The goal of every effort is to use available resources to get better results faster – at the lowest possible cost.
We firmly believe that when diverse groups of people bring resources together in the spirit of true cooperation, transformative ideas will emerge to drive life-changing action.
Learn more at http://www.clintonfoundation.org, on Facebook at Facebook.com/ClintonFoundation and on Twitter @ClintonFdn.
