Does a well-coordinated gathering make you smile? Do you love organizing and preparing for people to come together for a shared interest? Do you enjoy meeting event hosts and helping them facilitate their events? If so, read on!
 
CIC is looking for a personable and organized individual to support our events program. This is an exciting, full-time opportunity for someone with at least 1-2 years of experience working in events.
 
 
YOUR DAY-TO-DAY WORK
You will primarily work with the other members of the CIC MA Events team, but will also frequently engage with other internal CIC teams across Concierge, Operations, Marketing and Sales. 
 
Responsibilities may include, but are not limited to:
• Coordinating event details, logistics, and flow for event hosts and their guests, from the intake phase all the way through to execution, while managing tight deadlines and quick turnarounds. This includes vetting requests for fit, creating and issuing quotes, collecting payments, approving Certificates of Insurance, and ensuring all event details are communicated in a timely, clear manner in line with CIC policies.
• Acting as an ambassador for the event host and attendees by being an active supporter during your client’s events. This includes bringing an energetic approach to help support the host and confidently preempt and troubleshoot any issues that may arise.
• Setting up and troubleshooting audio/visual (AV) equipment used for events, livestream, podcast recording and hybrid event needs.
• Arranging event furniture to meet the needs of the event hosts and resetting the space after the event.
• Keeping event spaces in good working order, which includes keeping a well-provisioned, organized, and well-functioning stock of necessary supplies.
• Coordinating with building management, cleaning staff, and security to ensure spaces stay secure and clean.
• Working alongside other Event team members to coordinate events for CIC members or staff, and contributing to projects which improve the client experience, training materials, or otherwise.
• Using tools like HubSpot and Eventbrite to support the planning, promotion, and analysis of event performance. This role also helps create marketing emails and landing pages for CIC community events, with a focus on clear communication and meaningful audience engagement.

Work hours: The events we curate and support are as dynamic as our Events team and require a candidate who is flexible and excited to work outside of the standard 9-5 as needed. At CIC Massachusetts, events run anytime between 8:00 am and 9:00 pm EST, Monday to Friday. Our Event Coordinators are generally on-site for 8 hours within that time frame, although shift timings may vary from day to day and week to week. This role will be required to support a weekend event about once a month.
 
Physical activities on the job: Frequent use of hands for fine motor work and mid to full vision. This position regularly includes hosting events in our spaces, necessitating moving around our spaces and lifting/moving AV equipment, tables, and chairs. This position also requires significant time working on a computer and navigating between different documents and platforms.

ABOUT YOU
You are a service-minded individual who is accountable, clever, energetic, enthusiastic, and able to work independently. 
 
More specifically, you are:
• Personable and naturally enjoy helping others.
• Detail-oriented and organized, with strong time management and project coordination skills and the ability to anticipate client needs proactively.
• An excellent communicator and listener, both in writing and verbally.
• Knowledgeable about AV equipment and ready to develop expertise for new and emerging technologies.
• Unflappable in busy situations — this role may require supporting multiple event hosts at once.
• Comfortable with uncertainty and last minute changes, while also being comfortable asking for help.
• Creative and enjoy brainstorming ways to build an engaged community and provide fun experiences.
• Comfortable building and maintaining positive client relationships to support repeat business and long-term engagement.
• Goal-oriented, with experience supporting event attendance, contributing to revenue goals, and creating positive participant experiences.
• Committed to work that you consider “mission” based. You will see your work as an opportunity to make a powerful contribution to a larger effort in the startup, technology, and innovation ecosystem.
• Able to work independently, think critically, and respond thoughtfully in fast-paced event environments, including during evening events without onsite supervision.

YOU HAVE
• A bachelor’s degree or equivalent professional experience.
• 1-2 years of professional events experience.
• The availability to work as early as 8:00 am and as late as 9:00 pm. Shifts will be eight hours long and are set three or more weeks in advance. Your flexibility is required as the schedule may be adjusted with advanced notice based on clients' needs.
• Availability for and willingness to work on some weekends.
• A natural interest in helping and supporting others.
• An interest in a long-term role; we are a growing company, and we like to hire people who can grow with us.
 
If you don't meet all the requirements or qualifications but bring some other unique skills and experience that would be valuable in this role, please apply and highlight those attributes for us in your cover letter.

OUR OFFER
• Starting compensation is $55,000/year.
• 100% company-paid premium healthcare and dental benefits.
• 100% company-paid long- and short-term disability, and life insurance.
• 401k (must be 21+).
• Three weeks of vacation (more with seniority) plus thirteen holidays from the start.
 
 
ABOUT CIC
CIC builds and connects thriving innovation communities around the world. Founded in 1999 in Cambridge, MA, we were one of the first companies to offer flexible office space and coworking. We manage a global network of innovation-focused workspace, laboratories, and event space across North America, Europe, and Asia, and continue to expand globally.
 
 
ABOUT CIC CAMBRIDGE 
CIC Cambridge is located in the heart of Kendall Square in Cambridge, Massachusetts. The campus includes One Broadway and 245 Main Street, steps from the Kendall Square MBTA Red Line stop. We offer private offices, coworking desks, meeting rooms and event-spaces with flexible membership terms. Our space is home to startups, accelerators, and the innovation arms of major companies. The community benefits from proximity to elite research institutions (e.g., Massachusetts Institute of Technology, the Broad Institute) and major corporate neighbors.
 
Learn more about us here.
 
ABOUT CIC EVENTS
CIC hosts dozens of  events every month at our event spaces in Cambridge’s Kendall Square and Boston’s Financial District. Our Events team acts as venue coordinators for our spaces and leads community event programming for our members. Events hosted at CIC range from networking nights to all-hands meetings to coffee klatches and everything in between.
 
WHO WE ARE 
At CIC, our values aren't a poster on the wall - they shape how we work, how we hire, and how we show up for each other every day. You'll hear about them throughout our recruitment process:
• We are good humans — respect, kindness, and accountability in every interaction
• We are happy to help — we step forward with care, energy, and pride in our work
• We are problem solvers — curious, growth-minded, and always looking for a better way
• We are resilient — steady under pressure and adaptable in the face of change
• We deliver — dependable and results-driven, balancing speed with quality.
 
CIC is committed to building teams that reflect the fabric of the cities we support. We welcome all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation please let us know. We are proud to be an equal opportunity employer.
 
 
 
 

Are you passionate about creating spaces that inspire creativity and innovative thinking, and infuse people with energy and the spirit of collaboration? Do you want to create the workplace of the future? CIC's in-house Design Team creates a variety of engaging and creative spaces for the communities we grow and support.

CIC is looking for an individual with expertise in design of commercial interior spaces to join our Design and Construction team as Interior Architecture & Design Specialist based in CIC’s Cambridge headquarters.. If optimizing the layout, flow, and circulation of dynamic innovation spaces to foster collaboration and creativity excites you, this role is for you. We seek to create spaces with elements that are multi-purpose, interactive, and aesthetically pleasing – places you would want to take a picture of and that are a pleasure to work in. This is an excellent opportunity for a Designer with at least two years of relevant work experience.

ABOUT CIC

CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC is one of the first companies to offer flexible office space and coworking options, providing a platform for the world’s most impactful entrepreneurs to innovate better and faster.

We have current locations across North America, Europe and Asia and are always expanding our programming to new locations across the globe. CIC has supported over 6,000 startups, growth companies, and branches of larger organizations, representing for-profit, mission-driven, and non-profit sectors across a wide array of industries. 

CIC co-founded a number of mission-aligned organizations including Venture Café, CIC’s primary non-profit programming partner, and CIC Health, offering COVID-19 testing services to companies and the public.

We invite you to explore all our openings and learn more about our teams here.

ABOUT THE CIC DESIGN & CONSTRUCTION TEAM

CIC's Design & Construction Team members are closely involved across the full lifecycle of each construction project, from concept design and test fits through design development, construction details, bidding, permitting, construction administration, and project opening. As CIC is expanding across the globe, Design & Construction Team members will be involved in various projects that are completed in a relatively short time frame. 

As part of a small, highly collaborative team, you will quickly take on meaningful responsibilities. After building a strong foundation in CIC’s design standards and principles, you will have the opportunity to lead and help shape entire projects. This role offers an opportunity to make an impact, gain broad exposure across all phases of design and construction, and take on greater design ownership earlier in your career than is typical at many firms. 

YOUR DAY-TO-DAY WORK

CIC’s Interior Architecture & Design Specialist will be able to create spaces with a strong architectural base and overall style and finesse, finding the small touches/elements that holistically and strategically create a memorable space and experience for our clients. This person will assist with multi-floor interior architectural projects, capital improvement projects, major renovation projects in existing CIC buildings, and advise external partners on space design and enhancements that enable and strengthen the innovation ecosystems they are activating. The individual in this position, often in concert with other members of the team, will:

• Create, from scratch, schematic level floor plans ranging from 1,000 to 100,000 square feet, elevations, details, reflected ceiling plans, millwork design, furniture layouts, finish plans, color plans, and schedules (Architect of record documents and details are executed by outside firms)

• Absorb and contribute to CIC’s culture and execute designs that demonstrate a sophisticated understanding of the larger design aesthetics across expansion sites 

• Simultaneously resource multiple projects of varying levels with different timelines and in different locations across the globe, and offer support and consultation for other design team members' projects

• Perform site analysis, including surveying existing conditions and obtaining field measurements

• Meet with external parties to gather their objectives and vision for a new project and execute a design that balances those project-specific interests with CIC’s proven best practices and internal stakeholder input. 

• Provide color/finish/material research and use selection boards and other presentation materials to sell design vision to multiple stakeholders

• Manipulate advanced design elements such as proportion, color, light, texture, and scale

• Coordinate with consultants to ensure material and furniture selections comply with local code requirements and CIC’s operational standards

• Provide design oversight for the finished plans, specifications, and material selections required for construction

• Provide construction administration services for projects on behalf of CIC, including answering and reviewing RFIs, review of submittals, finish samples, and shop drawings

• Research and participate in FF+E selection, creation of specifications, and procurement while being sensitive to the confines of project budget and schedule

• Act as design liaison between CIC internal teams such as construction, finance, operations, labs, and sales, as well as external teams such as local architects, engineers, and partner companies for specific projects

• Coordinate with consultants related to HVAC, electrical, low voltage, plumbing, fire protection and safety

• Problem solve innovative solutions to issues that arise throughout the design and construction process in order to maintain CIC’s goals

ABOUT YOU

You are a highly capable, creative, and self-directed individual who employs a high level of autonomy in their work. If you are the kind of person who not only thinks critically about problems, but also likes to take the initiative to pursue new ideas, you would enjoy working here. 

As our ideal candidate you will:

• Have the technical and design skills to create, from scratch, floor plans ranging from 1,000 to 100,000 square feet that will become the final layout of constructed spaces

• Be organized, detail oriented, and have excellent time management skills

• Thrive in a project and team-oriented environment while also being able to work independently

• Be flexible, understanding of change, and willing to share information and decisions outside of the CIC Design & Construction Team 

• Be a true team player with the capacity to foster and maintain positive working relationships with clients, colleagues, building management, and vendors, while treating everyone as your equal

• Have experience working on commercial building projects and knowledge of related codes

• Be comfortable synthesizing data and using it to drive design 

• Be imaginative and willing to develop innovative solutions to challenges

• Be confident in delivering well-organized and clear presentations

• Have experience working on projects with short timelines and/or budget constraints, and be able to offer unique and creative ways to address both

YOU HAVE

• A minimum 2 years experience working (not including internships) in the field of design or architecture, preferably with a focus on commercial projects

• Fluency in AutoCad, Revit, Adobe Photoshop, Illustrator and Indesign, Bluebeam, Sketchup, Google Suite, Microsoft Suite, and rendering software 

• A degree in interior design or architecture

• Experience producing layouts and space plans from scratch

• Advanced knowledge of furnishings, materials, and unique fixtures and features; experience with branding, signage design, and wayfinding is a plus

• Strong 3D modeling, graphic design and presentation skills

• The ability to travel (up to 20% of the time, depending on the specific project) to sites in new and existing locations around the world

• The ability to participate in business meetings outside of normal business hours in your time zone (estimated to be less than 20% of the time, but does happen due to the global nature of the role)

Applicants should submit a portfolio in PDF format, showing work samples and personal projects. Samples of work completed from educational and prior work experience strongly preferred. 

If you don't meet all the requirements or qualifications but bring some other unique skills and experience that would be valuable in this role, please apply and highlight those attributes for us in your cover letter.

OUR OFFER

•  $80–85k, depending on the candidate’s experience and alignment with the role requirements.

• 100% company paid premium healthcare and dental benefits.

• 100% company paid long and short-term disability, and life insurance.

• 401k (must be 21+).

• Three weeks vacation from the start (more with seniority), plus thirteen paid holidays.

ATTRACTIONS OF THE JOB

In addition to helping our clients achieve great things, we work to ensure that our employees are healthy and supported. Some of the benefits of being here include:

• Fun people in a dynamic space. We pride ourselves on finding driven and bright collaborators who are eager to lend their own unique skills to the team, as well as to our inspiring clientele. The number one reason CICers say they like working here is because of their colleagues!

• Personal growth. This is a great opportunity to learn and develop skills within the epicenter of the innovation community at a growing company.

• Access to amenities such as a nursing room, secure bicycle parking, a game room, shower rooms with towels, and great health benefits.

• Central location. CIC Cambridge is a stone’s throw from the Kendall Square MBTA Red Line stop. CIC Boston is centrally located in downtown Boston and is within walking distance to the Blue, Green, Orange, and Red line.

                    NOTE: We will start reviewing applications at the beginning of May.

CIC is committed to building teams that reflect the fabric of the cities we support. We welcome all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation please let us know. We are proud to be an equal opportunity employer.