About the Position:

We are looking for a highly organized, proactive, and people-first Executive & Team Administrator to be a key operational backbone of our company. Reporting directly to the COO, this role blends executive support with broad company-wide administration — from keeping our leadership running smoothly to creating a welcoming environment for new hires and planning events that bring the team together.

What You Will Be Doing:

Executive Support – COO & Other C-Suite

• Manage and maintain the COO and other C-Suite's calendar, scheduling, and prioritization of meetings and commitments
• Prepare agendas, briefing materials, and follow-up notes for leadership meetings
• Coordinate travel arrangements, itineraries, and expense reporting for the COO and other C-Suite individuals
• Act as a trusted liaison between the leadership team and internal teams, ensuring timely communication and follow-through
• Handle confidential information with discretion and professionalism
• Draft and proofread correspondence, presentations, and internal communications on behalf of the COO and other C-Suite

Office Management & Operations

• Oversee day-to-day office operations to ensure a productive, organized, and welcoming workplace
• Manage vendor relationships, office supply inventory, and facility coordination
• Serve as the primary point of contact for building management, IT support coordination, and office service providers
• Develop and maintain office policies, procedures, and operational workflows
• Manage office budget and track expenditures related to facilities and operations

New Hire Onboarding

• Coordinate and execute a seamless onboarding experience for all new hires from offer acceptance through their first 30 days
• Prepare onboarding schedules, welcome packages, and first-day logistics including desk setup, equipment, and system access
• Partner with HR, IT, and department leads to ensure all onboarding touchpoints are completed on time
• Serve as the primary point of contact for new employees during their onboarding period, answering questions and providing guidance
• Continuously improve the onboarding process based on new hire feedback and company growth

Company Events & Culture

• Plan, coordinate, and execute company-wide events including town halls, team offsites, holiday celebrations, and milestone events
• Manage event logistics including venue sourcing, catering, vendor management, and on-site coordination
• Partner with People/HR team to support culture initiatives and employee engagement programs
• Manage event budgets and ensure high-quality experiences within defined parameters

Cross-Functional & Administrative Support

• Support broader company initiatives and special projects as directed by leadership team and business operations
• Maintain and organize company-wide shared resources, documentation, and internal communication channels
• Assist with board meeting preparation, investor communications logistics, and leadership team coordination
• Identify opportunities to streamline administrative processes and implement scalable solutions

Qualifications

• 4–7 years of experience in an executive assistant, chief of staff, or operations/admin role, ideally at a fast-growing startup
• Proven ability to support C-suite executives in a fast-paced, high-growth environment
• Experience managing office operations and leading cross-functional coordination
• Exceptional organizational skills with a strong ability to multitask and prioritize effectively

• Strong written and verbal communication skills
• High emotional intelligence, with the ability to anticipate needs and read between the lines
• Proficiency with modern tools (e.g., Microsoft Office, Slack, Teams, etc.)

• High level of discretion, integrity, and professionalism

• Comfortable in a fast-paced, constantly evolving environment
• NYC-based or willing to commute regularly to our NYC office (hybrid work environment)

Bonus Points

• Experience supporting fundraising, investor relations, or board communications
• Passion for tech, startups, and entrepreneurial environments
• Event coordination or operations experience

About Bluefish:

Bluefish believes that AI represents the next major chapter of the internet - and that consumers will increasingly use AI to consume information and media online. On this new AI internet, brands will need new tools and technologies to tell their stories to consumers online - and a new marketing ecosystem will be created around AI. Bluefish is building the platform that helps brands engage consumers on this new AI channel, with powerful enterprise tools to manage AI brand safety and engage consumers with thoughtful and personalized AI marketing experiences.

The Bluefish team is a tight-knit group of mar-tech industry veterans who previously helped build foundational ad-tech platforms now owned by Meta and Microsoft. Bluefish, the leading AI marketing platform for the Fortune 500, recently announced a $20M Series A funding round led by NEA, with participation from Salesforce Ventures. Additional investors include Crane Venture Partners, Swift Ventures, and Bloomberg Beta. We are a globally distributed team, with business operations based in New York City and engineering based in Berlin.

Why Bluefish & Our Values:

• Unique opportunity to join on the ground floor of a fast-moving startup building at the center of AI
• Tackle challenging and abstract problems while disrupting the $300BN legacy mar-tech industry
• Join an experienced high-performing team where you will have immediate ownership and impact
• Experience a true meritocracy with significant career growth upside as the business scales

Our Values:

• Demonstrated grit and resourcefulness; you find creative solutions, adapt quickly, and aren't afraid to roll up your sleeves in a fast-paced, evolving environment.
• Thoughtful and strategic thinker with the ability to anticipate needs, ask the right questions, and deliver insights that truly drive value.
• Proven ability to collaborate across functions and roles, fostering open communication and shared ownership of outcomes.
• Commitment to craftsmanship; you take pride in delivering high-quality work, paying attention to the small details while keeping the big picture in mind.
• Self-starter with a proactive mindset and a strong sense of accountability; able to drive projects forward independently while staying aligned with team goals.
• Comfortable navigating ambiguity and learning new tools, processes, or technologies to get the job done.

About the Position 

Bluefish is seeking an exceptional operator with the range to work across every part of the business to join as Strategy & Operations Manager. As a key member of the Chief of Staff’s team, you’ll own strategic and operational work that helps scale an early-stage company, with the visibility, breadth, and ownership that accelerates careers.

What You’ll Be Doing

• Serve as a connective layer across functions (product, finance, go-to-market, people) identifying gaps, resolving misalignment, and keeping critical initiatives on track
• Lead and execute strategic projects end-to-end: scoping, structuring analysis, developing recommendations, and driving to decision and implementation
• Build the analytical frameworks and quantitative models that inform the company's most important decisions 
• Prepare high-quality materials for executive, board, and investor audiences, distilling complex topics into clear, compelling narratives
• Manage the operating cadence of the Chief of Staff function including leadership team rhythms, strategic planning cycles, and quarterly priorities
• Take on special projects with urgency and ownership, often in ambiguous, fast-moving situations

Qualifications

• 5+ years of professional experience, with a background in strategy consulting (top-tier firm), investment banking, or an internal strategy or operations role at a fast-growing company
• Exceptional quantitative and analytical skills to translate data into decision-ready insight
• Advanced proficiency in PowerPoint and Excel; able to build polished, executive-quality presentations and complex models
• Outstanding written and verbal communication skills; comfortable interfacing directly with C-suite leadership
• Proven ability to manage cross-functional initiatives without formal authority and build trust across teams
• Highly resourceful and self-directed; able to step into any part of the business and figure it out
• Ability to thrive in a fast-paced, high-intensity environment and comfort working in a small team
• Willingness to operate at any altitude and take on whatever the business requires
• Experience with early stage companies (preferred)
• Advanced user of AI tools with practical experience deploying them to accelerate work and drive operational improvements (preferred)

What We Look For:

• Demonstrated grit and resourcefulness. You find creative solutions, adapt quickly, and aren’t afraid to roll up your sleeves in a fast-paced, evolving environment.
• Thoughtful and strategic thinker with the ability to anticipate needs, ask the right questions, and deliver insights that truly drive value.
• Proven ability to collaborate across functions and roles, fostering open communication and shared ownership of outcomes.
• Commitment to craftsmanship. You take pride in delivering high-quality work, paying attention to the small details while keeping the big picture in mind.
• Self-starter with a proactive mindset and a strong sense of accountability. You can drive projects forward independently while staying aligned with team goals.
• Comfortable navigating ambiguity and learning new tools, processes, or technologies to get the job done.

About Bluefish:

Bluefish believes that AI represents the next major chapter of the internet – and that consumers will increasingly use AI to consume information and media online. On this new AI internet, brands will need new tools and technologies to tell their stories to consumers online – and a new marketing ecosystem will be created around AI. Bluefish is building the platform that helps brands engage consumers on this new AI channel, with powerful enterprise tools to manage AI brand safety and engage consumers with thoughtful and personalized AI marketing experiences. 

The Bluefish team is a tight-knit group of mar-tech industry veterans who previously helped build foundational ad-tech platforms now owned by Meta and Microsoft. Bluefish, the leading AI marketing platform for the Fortune 500, recently announced a $20M Series A funding round led by NEA, with participation from Salesforce Ventures. Additional investors include Crane Venture Partners, Swift Ventures, and Bloomberg Beta. We are a globally distributed team, with business operations based in New York City and engineering based in Berlin.  

Why Bluefish:

• Unique opportunity to join on the ground floor of a fast-moving startup building at the center of AI 
• Tackle challenging and abstract problems while disrupting the $300BN legacy mar-tech industry 
• Join an experienced high-performing team where you will have immediate ownership and impact 
• Experience a true meritocracy with significant career growth upside as the business scales 

About the Position

Bluefish is looking for a seasoned and people-first HR leader to build and own the full people function as we scale. As our first Director of Human Resources, you will be responsible for designing and executing a people strategy that supports a high-performing, inclusive, and engaged workforce.

In partnership with leadership, you will build our HR infrastructure from the ground up spanning talent acquisition, onboarding, performance management, compensation and benefits, employee relations, compliance, and culture. 

This role is ideal for someone who is equally strategic and hands-on, comfortable developing long-term strategy while also rolling up their sleeves to execute. You thrive in fast-moving startup environments, care deeply about the employee experience, and know how to build scalable people programs that don't sacrifice culture.

What You Will Be Doing

• Own and evolve Bluefish's people strategy across the full employee lifecycle ensuring programs are scalable, equitable, and aligned with company goals.
• Lead and continuously improve talent acquisition efforts across technical, GTM, and operational roles, including full-cycle recruiting, agency management, and employer brand development.
• Design and implement onboarding programs that set new hires up for success and reinforce Bluefish's culture from day one.
• Build and manage performance management frameworks, including goal-setting, review cycles, feedback processes, and career development pathways.
• Develop and administer competitive compensation and benefits programs, conducting regular benchmarking to ensure Bluefish remains an employer of choice.
• Serve as a trusted advisor and first point of contact for employee relations matters, navigating complex situations with discretion, empathy, and sound judgment.
• Ensure compliance with all federal, state, and local employment laws and regulations, proactively managing risk and maintaining up-to-date HR policies and documentation.
• Partner closely with executives and hiring managers to support workforce planning, organizational design, and headcount strategy.
• Champion a strong, inclusive company culture and drive initiatives around employee engagement and belonging.
• Track and report on key people metrics — including retention, engagement, time-to-fill, and headcount — to inform decision-making at the leadership level.
• Manage and develop HR tools, systems, and workflows, ensuring the people tech stack scales with the business.

What We're Looking For

• 8–12 years of progressive HR experience, including at least 3 years in a leadership or Director-level role, ideally within a high-growth SaaS or startup environment.
• Proven ability to build and scale people programs and HR infrastructure from the ground up.
• Broad HR generalist expertise spanning talent acquisition, employee relations, performance management, compensation, benefits, and compliance.
• Strong business acumen with the ability to translate strategy into measurable business outcomes.
• Exceptional communication, interpersonal, and executive presence. Comfortable advising founders and senior leadership on sensitive people matters.
• Deep knowledge of employment law and HR compliance across federal and state jurisdictions, particularly in New York.
• Ability to operate at all altitudes, equally comfortable designing a compensation philosophy and processing an offer letter.
• High emotional intelligence, discretion, and the ability to build trust across all levels of the organization.
• Highly organized with strong attention to detail, follow-through, and the ability to manage multiple priorities in a fast-paced environment.
• Excited to thrive in an ambiguous, evolving startup environment where the scope of this role will grow with the company.

Nice-to-Haves

• Experience scaling a company from ~20 to 200+ employees.
• SHRM-CP, SHRM-SCP, PHR, or SPHR certification.
• Familiarity with HRIS platforms, ATS tools, and people analytics.
• Background in talent acquisition or employer branding in addition to core HR responsibilities.

What We Look For:

• Demonstrated grit and resourcefulness. You find creative solutions, adapt quickly, and aren’t afraid to roll up your sleeves in a fast-paced, evolving environment.
• Thoughtful and strategic thinker with the ability to anticipate needs, ask the right questions, and deliver insights that truly drive value.
• Proven ability to collaborate across functions and roles, fostering open communication and shared ownership of outcomes.
• Commitment to craftsmanship. You take pride in delivering high-quality work, paying attention to the small details while keeping the big picture in mind.
• Self-starter with a proactive mindset and a strong sense of accountability. You can drive projects forward independently while staying aligned with team goals.
• Comfortable navigating ambiguity and learning new tools, processes, or technologies to get the job done.

About Bluefish:

Bluefish believes that AI represents the next major chapter of the internet – and that consumers will increasingly use AI to consume information and media online. On this new AI internet, brands will need new tools and technologies to tell their stories to consumers online – and a new marketing ecosystem will be created around AI. Bluefish is building the platform that helps brands engage consumers on this new AI channel, with powerful enterprise tools to manage AI brand safety and engage consumers with thoughtful and personalized AI marketing experiences. 

The Bluefish team is a tight-knit group of mar-tech industry veterans who previously helped build foundational ad-tech platforms now owned by Meta and Microsoft. Bluefish, the leading AI marketing platform for the Fortune 500, recently announced a $20M Series A funding round led by NEA, with participation from Salesforce Ventures. Additional investors include Crane Venture Partners, Swift Ventures, and Bloomberg Beta. We are a globally distributed team, with business operations based in New York City and engineering based in Berlin.  

Why Bluefish:

• Unique opportunity to join on the ground floor of a fast-moving startup building at the center of AI 
• Tackle challenging and abstract problems while disrupting the $300BN legacy mar-tech industry 
• Join an experienced high-performing team where you will have immediate ownership and impact 
• Experience a true meritocracy with significant career growth upside as the business scales 

About the Position:

Bluefish is looking for a passionate and experienced Talent Acquisition leader to own full-cycle recruiting for technical, GTM, and operational roles. This person will play a critical role in shaping how we attract and hire top talent as we scale.

As an early member of the People team, you’ll build scalable recruiting processes, partner closely with leadership and hiring managers, and help ensure we bring in exceptional talent to support our next stage of growth.

This role is ideal for someone who is hands-on and strategic, excited to roll up their sleeves in recruiting while also building long-term hiring infrastructure and an employer brand that stands out.

What You Will Be Doing

• Own full-cycle recruiting across technical, GTM, and business roles, from sourcing through offer.
• Partner with executives and hiring managers to define role requirements, scorecards, and hiring strategies.
• Build and manage a strong candidate pipeline using creative and proactive sourcing methods.
• Manage relationships with external recruiting agencies, including negotiating contracts, setting performance expectations, and ensuring alignment with hiring needs and company culture.
• Develop and strengthen Bluefish’s employer brand to attract top-tier talent.
• Track and report recruiting metrics (pipeline health, time-to-fill, and candidate experience).
• Drive an excellent candidate experience and ensure consistent, high-quality hiring processes.
• Continuously improve recruiting workflows, tools, and best practices as the company scales

What We’re Looking For

• 7–10 years of talent acquisition experience, ideally in a high-growth SaaS or startup environment.
• Proven success leading full-cycle recruiting across diverse functions and seniority levels.
• Strong ability to influence and partner with executives and hiring managers.
• Experience building recruiting processes and infrastructure from the ground up.
• Excellent communication, stakeholder management, and interpersonal skills.
• Highly organized with strong attention to detail and follow-through.
• A balance of strategic thinking and hands-on execution.
• Excited to thrive in a fast-paced, evolving startup environment.

Nice-to-Haves

• Experience scaling a company from ~20 to 200 employees.
• Familiarity with ATS tools, sourcing platforms, and recruiting analytics.
• Strong employer branding or talent marketing experience.

About Bluefish:

Bluefish believes that AI represents the next major chapter of the internet – and that consumers will increasingly use AI to consume information and media online. On this new AI internet, brands will need new tools and technologies to tell their stories to consumers online – and a new marketing ecosystem will be created around AI. Bluefish is building the platform that helps brands engage consumers on this new AI channel, with powerful enterprise tools to manage AI brand safety and engage consumers with thoughtful and personalized AI marketing experiences. 

The Bluefish team is a tight-knit group of mar-tech industry veterans who previously helped build foundational ad-tech platforms now owned by Meta and Microsoft. Bluefish, the leading AI marketing platform for the Fortune 500, recently announced a $20M Series A funding round led by NEA, with participation from Salesforce Ventures. Additional investors include Crane Venture Partners, Swift Ventures, and Bloomberg Beta. We are a globally distributed team, with business operations based in New York City and engineering based in Berlin.  

Why Bluefish & Our Values:

• Unique opportunity to join on the ground floor of a fast-moving startup building at the center of AI 
• Tackle challenging and abstract problems while disrupting the $300BN legacy mar-tech industry 
• Join an experienced high-performing team where you will have immediate ownership and impact 
• Experience a true meritocracy with significant career growth upside as the business scales 

Our Values:

• Demonstrated grit and resourcefulness—you find creative solutions, adapt quickly, and aren’t afraid to roll up your sleeves in a fast-paced, evolving environment.
• Thoughtful and strategic thinker with the ability to anticipate needs, ask the right questions, and deliver insights that truly drive value.
• Proven ability to collaborate across functions and roles, fostering open communication and shared ownership of outcomes.
• Commitment to craftsmanship—you take pride in delivering high-quality work, paying attention to the small details while keeping the big picture in mind.
• Self-starter with a proactive mindset and a strong sense of accountability—able to drive projects forward independently while staying aligned with team goals.
• Comfortable navigating ambiguity and learning new tools, processes, or technologies to get the job done.

About the Position:

Bluefish is looking for a Director of Finance to help scale our finance function as we grow through our next stage of expansion. This person will own FP&A and strategic finance while also overseeing core accounting and controllership functions to ensure the company has strong financial discipline, clean reporting, and scalable processes.

This is a high-impact role for someone who can operate as both a strategic partner to the business and a hands-on leader who can drive accuracy, controls, and rigor across the finance and accounting function.

What You’ll Do

Finance leadership + business partnership (FP&A)

• Own the company’s budgeting, forecasting, and long-range planning processes (monthly/quarterly/annual)
• Build and maintain the core SaaS financial model and operating metrics (ARR, NRR, GRR, CAC, LTV, payback, churn)
• Partner with GTM leadership to forecast bookings, pipeline health, and capacity planning
• Partner with Product/Engineering on headcount planning, spend forecasting, and ROI analysis
• Drive monthly variance analysis and executive-level narrative on performance and key drivers
• Own executive dashboards and Board reporting materials

Accounting oversight + controllership responsibilities

• Oversee the monthly, quarterly, and annual close process to ensure accuracy, timeliness, and quality
• Manage internal accounting resources and external accounting firms
• Maintain strong financial controls, approvals, and audit-ready processes as the company scales
• Ensure compliance and correct treatment for:
  • Revenue recognition (ASC 606)
  • Deferred revenue and billing operations
  • Accruals and prepaid expenses
  • Compensation expense and equity accounting coordination
  • Expense classification and department-level reporting
• Manage key accounting workflows including:
  • Accounts payable and vendor management
  • Payroll coordination and reconciliations
  • Bank and balance sheet reconciliations
  • General ledger integrity and chart of accounts evolution
• Own preparation and support for annual audits, tax filings, and other compliance needs (in partnership with external providers)
• Implement and improve core systems and workflows (NetSuite/QBO, Ramp, Stripe, Bill.com, etc.)

Finance operations + scaling

• Build scalable processes for spend management, cash management, procurement, and budgeting discipline across the org
• Improve tools and reporting systems to support real-time visibility into performance
• Support hiring and development of the finance team over time

Strategic initiatives

• Support fundraising, investor reporting, and diligence requests
• Partner on pricing, packaging, and unit economics improvement initiatives
• Evaluate strategic opportunities including vendor negotiations and operational efficiency initiatives

What We’re Looking For

• 8–12+ years of experience across finance, FP&A, and accounting (startup and/or high-growth environments strongly preferred)
• Experience owning or overseeing accounting close cycles and controllership responsibilities
• Strong understanding of SaaS financials and metrics; familiarity with ASC 606
• Proven ability to build and improve finance processes and internal controls
• Strong analytical and modeling skills, with the ability to translate data into business decisions
• Comfort operating in a fast-paced, ambiguous environment with high ownership
• Advanced Excel / Google Sheets skills; experience with finance systems and tooling

Nice to Have

• Mix of startup experience + finance + accounting background
• Experience implementing or scaling accounting and finance tooling
• Prior experience supporting board reporting and fundraising processes
• People management experience or desire to build/manage a team
• Experience supporting international operations, including foreign subsidiaries, cross-border tax considerations, and intercompany transactions (e.g., transfer pricing, cost allocations).

About Bluefish:

Bluefish is the enterprise marketing engine for AI. As consumers increasingly use AI tools to discover and purchase products online, the traditional customer journey is collapsing into a single AI answer. With over a billion people leveraging AI platforms, Bluefish is built to empower Fortune 500 marketers with control over this critical new channel.

Joining the Bluefish team means working alongside a tight-knit group of martech industry veterans who previously helped build foundational ad-tech platforms now owned by Meta and Microsoft. We're building the next evolution in enterprise marketing and doing so with vision and grit at the core of how we work. The company is backed by leading investors, including NEA, Crane Ventures, Salesforce Ventures, Swift Ventures, BloombergBeta, Firebolt Ventures, and Laconia Capital.
 
We are a globally distributed team, with business operations based in New York City and engineering based in Europe.

Why Bluefish & Our Values:

• Unique opportunity to join on the ground floor of a fast-moving startup building at the center of AI 
• Tackle challenging and abstract problems while disrupting the $300BN legacy mar-tech industry 
• Join an experienced high-performing team where you will have immediate ownership and impact 
• Experience a true meritocracy with significant career growth upside as the business scales 

Our Values:

• Demonstrated grit and resourcefulness—you find creative solutions, adapt quickly, and aren’t afraid to roll up your sleeves in a fast-paced, evolving environment.
• Thoughtful and strategic thinker with the ability to anticipate needs, ask the right questions, and deliver insights that truly drive value.
• Proven ability to collaborate across functions and roles, fostering open communication and shared ownership of outcomes.
• Commitment to craftsmanship—you take pride in delivering high-quality work, paying attention to the small details while keeping the big picture in mind.
• Self-starter with a proactive mindset and a strong sense of accountability—able to drive projects forward independently while staying aligned with team goals.
• Comfortable navigating ambiguity and learning new tools, processes, or technologies to get the job done.