Aya Healthcare
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Proposal Specialist, Sales Effectiveness
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Join Aya Healthcare, a winner of multiple Top Workplace awards!
The Proposal Specialist serves as the process owner of the proposal lifecycle, responsible for driving compliant, timely, and fully documented proposal execution. This role ensures structured governance across all phases – capture management, proposal management, executive review, submission, and debrief and refinement, while maintaining system-of-record integrity and cross-functional alignment.
Who we are:
We’re a $8+ billion, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform.
At Aya, we’re obsessed with creating exceptional experiences for our clients, clinicians, and employees. In fact, we put employee satisfaction above all else. Our team members are responsible for incomparable customer experience and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving. We embrace diversity in thought and backgrounds unified by a commitment to high achievement. When you join Aya, you’ll be surrounded by teammates who care about you as an individual and leaders who will help you grow both personally and professionally.
Core Responsibilities:
- Lead the RFP shred and develop the Proposal Project Plan outlining SME assignments, deadlines, compliance requirements, and escalation points
- Schedule and facilitate all Color Team meetings (Blue, Pink, Green, Red), ensuring adherence to governance timelines and structured checkpoints
- Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control throughout proposal development
- Escalate risks related to timelines, compliance gaps, or SME responsiveness to leadership as needed
- Facilitate Maroon and Gold Team review, incorporate Legal and Executive feedback, and manage final submission logistics
- Submit proposals in advance of deadlines, retain proof of submission, and maintain complete documentation within the system of record
- Lead internal debrief sessions, document lessons learned, and update proposal metadata to support continuous improvement
- Understanding of the full proposal lifecycle from capture through debrief
- Familiarity with gate reviews and color team governance structures
- Knowledge of compliance requirements, documentation standards, and submission protocols
Adaptability & Change Readiness:
- Demonstrate openness to evolving proposal processes and digital tools
- Champion adoption of RFP Reimagine standards, gate review, and color team governance
- Serve as a process advocate and change agent across workforce solutions, legal, finance, and SMEs
- Maintain flexibility across shifting timelines and proposal complexity levels
Required Skills & Experience:
- 3–5 years’ experience in proposal coordination, project management, capture management, or operations
- Strong understanding of structured proposal methodologies (APMP, Shipley, or similar preferred)
- Experience managing cross-functional teams in deadline-driven environments
- Familiarity with government and commercial procurement processes
- Experience with proposal/project management tools (Responsive, Monday.com, SharePoint, etc.)
Skills
- Project Management – Ability to manage complex timelines and deliverables under tight deadlines
- Facilitation – Confident leading structured color team meetings and checkpoints
- Compliance Oversight – Ensure full adherence to RFP requirements
- Organization & Prioritization – Manage multiple concurrent proposals with clarity and control
- Technology Use – Skilled in proposal management platforms and documentation systems
- Problem-Solving – Identify risks and implement mitigation strategies and escalate when applicable
- Strong collaboration and interpersonal skills
Abilities
- Drive structured, repeatable proposal governance.
- Maintain composure under compressed timelines.
- Enforce accountability across SMEs and stakeholders.
- Ensure auditable documentation of every proposal effort.
- Promote continuous improvement and operational discipline.
- Adapt to evolving tools and enterprise standards.
- Demonstrate ownership, professionalism, and attention to detail.
What We Offer:
- Free premium medical, dental, life and vision insurance
- Generous 401(k) match
- Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses
- Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya’s general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling
- Celebrations! We hit our goals and reward ourselves.
- Company-sponsored virtual events, happy hours and team-building activities are always on the horizon — plus, you get a special treat on your birthday!
- Unlimited DTO — we believe in time off!
- Virtual yoga, meditation or boot camp classes offered daily
Compensation: Aya reasonably anticipates the pay scale for this position to be $30.28 to $37.01 hourly, which equates to $63,000 to $77,000 annually.
The pay scale for this position may vary if applicant possesses experience outside of what Aya reasonably anticipates for this position. Bonuses are subject to the role and your manager’s discretion.
Aya Is an Equal Opportunity Employer (EEO) and welcomes all to apply. Please click here for our EEO policy.
Ready to apply?
Apply to Aya Healthcare
Director, Proposal Management
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Join Aya Healthcare, a winner of multiple Top Workplace awards!
The Director of Proposal Management is responsible for leading and optimizing Aya Healthcare’s enterprise proposal function to drive revenue growth, win rate improvement, and operational excellence. This role provides strategic and operational oversight of the full proposal lifecycle, ensuring alignment between capture strategy, narrative development, compliance governance, pricing integration, and executive review.
The Director manages direct reports —Proposal Leads (strategy and narrative owner) and Proposal Specialists (process and governance owner) — and ensures seamless coordination across business development, workforce solutions, legal, finance, pricing, marketing, and subject matter experts (SMEs).
This leader establishes structured proposal governance, advances enterprise standards, and cultivates a high-performing, scalable proposal organization capable of supporting complex commercial and government pursuits.
Who we are:
We’re a $8+ billion, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform.
At Aya, we’re obsessed with creating exceptional experiences for our clients, clinicians, and employees. In fact, we put employee satisfaction above all else. Our team members are responsible for incomparable customer experience and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving. We embrace diversity in thought and backgrounds unified by a commitment to high achievement. When you join Aya, you’ll be surrounded by teammates who care about you as an individual and leaders who will help you grow both personally and professionally.
Key Responsibilities:
Strategic Leadership & Win Strategy Oversight
- Define and oversee enterprise proposal strategy aligned to Aya’s growth objectives.
- Ensure early engagement in capture to shape win themes, discriminators, and evaluator-aligned positioning.
- Partner with business development leadership to assess bid/no-bid decisions and competitive positioning.
- Align narrative strategy with pricing strategy to strengthen overall value proposition and scoring potential.
- Monitor win rates and implement continuous improvement initiatives based on performance analytics and debrief findings.
Team Leadership & Functional Oversight
- Directly manage the Proposal Lead and Proposal Specialist roles, clarifying accountability between narrative ownership and process governance.
- Establish clear role alignment, workload prioritization, and performance expectations.
- Coach and develop team members to strengthen strategic writing, governance execution, and stakeholder influence.
- Scale the proposal function to support increasing volume and complexity of pursuits.
Proposal Governance & Operational Excellence
- Oversee structured proposal lifecycle management, including capture, RFP shred, compliance matrices, color team reviews, executive refinement, submission, and debrief.
- Ensure adherence to enterprise standards, documentation protocols, and system-of-record integrity.
- Enforce structured Color Team governance (Blue, Pink, Green, Red, Maroon, Gold) to improve submission quality.
- Mitigate compliance risk and ensure proposals meet all RFP requirements and submission standards.
- Standardize templates, reusable content libraries, and metadata tracking for institutional knowledge retention.
Cross-Functional Leadership & Executive Engagement
- Serve as the executive escalation point for proposal risk, compliance gaps, and timeline concerns.
- Partner with Legal, Finance, Pricing, Marketing, Operations, and Workforce Solutions leadership to ensure cohesive submissions.
- Lead executive-level reviews and ensure final proposals align with Aya’s brand, strategy, and contractual obligations.
- Present proposal performance metrics and improvement plans to senior leadership.
Continuous Improvement & Innovation
- Champion proposal modernization initiatives, digital tools, and workflow automation.
- Implement best practices aligned to structured methodologies (APMP, Shipley).
- Drive post-submission debriefs to refine win themes, content effectiveness, and governance processes.
- Establish measurable KPIs including win rate, on-time submission rate, compliance accuracy, and content reuse effectiveness.
Required Skills & Experience
- 7+ years of progressive experience in proposal management, capture management, or strategic business writing.
- 3+ years of leadership experience managing proposal teams or cross-functional pursuit teams.
What We Offer:
- Free premium medical, dental, life and vision insurance
- Generous 401(k) match
- Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses
- Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya’s general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling
- Celebrations! We hit our goals and reward ourselves.
- Company-sponsored virtual events, happy hours and team-building activities are always on the horizon — plus, you get a special treat on your birthday!
- Unlimited DTO — we believe in time off!
- Virtual yoga, meditation or boot camp classes offered daily
Compensation: Aya reasonably anticipates the pay scale for this position to be $100,000 to $135,000 annually plus bonus.
The pay scale for this position may vary if applicant possesses experience outside of what Aya reasonably anticipates for this position. Bonuses are subject to the role and your manager’s discretion.
Aya Is an Equal Opportunity Employer (EEO) and welcomes all to apply. Please click here for our EEO policy.
Ready to apply?
Apply to Aya Healthcare