Your mission as a Working Student Workplace Management

We’re looking for a proactive and enthusiastic Working Student Workplace Management (m/f/d) to help shape an exceptional office experience across our locations and grow your expertise in People Operations. This hybrid role offers the opportunity to support our team’s day-to-day workplace needs while dedicating part of your time to learning and contributing to broader People Operations tasks, such as handling employee queries and assisting with remote work.

This role offers the perfect blend of workplace management and hands-on experience in people-focused operations, making a real impact on our team’s daily experience and growth.

This is a part-time role (15h - 20h/week) that requires being physically present in our WeWork office space in Hamburg.

What you’ll be doing

• Oversee the daily operations of our Hamburg office, ensuring a comfortable, well-maintained, and efficient workspace for all team members
• Provide logistical and operational support for team members working in any of our global hubs (through WeWork) by assigning and managing accesses globally
• Support and co-drive People Operations by addressing employee queries and remote work requests to ensure a smooth and reliable employee experience
• Support administratively other teams (e.g. Finance, Legal) by handling company paperwork, including processing signatures, drafting letters, and managing essential documents to support our teams
• Ensure all offices meet local health and safety standards, implementing necessary updates and training as required
• Support the coordination of onsite team events, meetings, and visits by arranging space, catering, and materials as needed

You will thrive in this role if

• You are currently enrolled as a student in Business Administration, Hospitality/Facilities Management, Human Resources Management or similar. 
• You have strong attention to detail and the ability to juggle multiple tasks
• You are highly fluent both in German and in English, with excellent communication skills, both written and verbal
• You’re highly organised, pragmatic, and empathetic, with a proactive mindset and a passion for creating meaningful employee experiences
• You take ownership and are not afraid to roll up your sleeves, always eager to help out a team member and proactively keep stakeholders informed
• You are based in Hamburg and willing to be in the office approximately 80% of your working hours
• You like handling paperwork :)
• First experience in office management/coordination, or People Operations is a plus!

What’s in it for you?

• All the hardware you need and your own MacBook
• You'll get a Deutschland ticket to get you to and from the office space
• Subsidised Urban Sports Club membership

Additional role details

• This role will report directly to our Team Lead Talent Acquisition & People Operations

Our interview process

• Screening Call with two People Team members
• Interview with the Hiring Manager (and Team Lead)
• Team Interview in person
• Offer

Your mission as a Workplace Manager (Part-time)

We’re looking for a proactive and enthusiastic Workplace Manager (m/f/d) to help shape an exceptional office experience across our locations and grow your expertise in People Operations. This hybrid role offers the opportunity to support our team’s day-to-day workplace needs while dedicating part of your time to learning and contributing to broader People Operations tasks, such as handling employee queries and assisting with remote work.

This role offers the perfect blend of workplace management and hands-on experience in people-focused operations, making a real impact on our team’s daily experience and growth.

This is a part-time role (20h - 25h/week) that requires being physically present in our WeWork office space in Hamburg.

What you’ll be doing

• Oversee the daily operations of our Hamburg office, ensuring a comfortable, well-maintained, and efficient workspace for all team members
• Provide logistical and operational support for team members working in any of our global hubs (through WeWork) by assigning and managing accesses globally
• Support and co-drive People Operations by addressing employee queries and remote work requests to ensure a smooth and reliable employee experience
• Support administratively other teams (e.g. Finance, Legal) by handling company paperwork, including processing signatures, drafting letters, and managing essential documents to support our teams
• Ensure all offices meet local health and safety standards, implementing necessary updates and training as required
• Support the coordination of onsite team events, meetings, and visits by arranging space, catering, and materials as needed

You will thrive in this role if

• You have a degree in Business Administration, Hospitality/Facilities Management, Human Resources Management or similar - or bring some experience in workplace management, office coordination and/or People
• You have strong attention to detail and the ability to juggle multiple tasks
• You are highly fluent both in German and in English, with excellent communication skills, both written and verbal
• You’re highly organised, pragmatic, and empathetic, with a proactive mindset and a passion for creating meaningful employee experiences
• You take ownership and are not afraid to roll up your sleeves, always eager to help out a team member and proactively keep stakeholders informed
• You are based in Hamburg and willing to be in the office approximately 80% of your working hours
• You like handling paperwork :)
• Ideally, you have had exposure to working in/with a remote/hybrid organisation
• Ideally, you have previously worked in a People Operations Team

What’s in it for you?

• Flexibility Policy - Our flexibility policy means there is no hard cap on the number of vacation days you can take
• All the hardware you need and your own MacBook
• You'll get a Deutschland ticket to get you to and from the office space
• Subsidised Urban Sports Club membership

Additional role details

• This role will report directly to our Team Lead Talent Acquisition & People Operations

Our interview process

• Screening Call with a Senior People Operations Partner
• Interview with the Hiring Manager (and Team Lead)
• Reference Calls
• Executive Interview with C-Level
• Offer

Your mission as a Global Payroll Operations Partner

We are looking for a tech-savvy, and proactive Global Payroll Operations Partner (m/f/d) to join our People Team and ensure our global workforce is supported by a world-class payroll engine.

As our Global Payroll Operations Partner, you'll turn the end-to-end (preparatory) payroll process across our international entities - adhering to local regulations and deadlines - into a seamless, "prime" experience for every Appinio team member. You'll build smarter, more scalable processes and systems to support continued successful growth.

A few words about the team

Our People Team operates with a product mindset. We value transparency, collaboration, and true partnership with our stakeholders. Rather than ticking off task lists, we focus on understanding customer needs, driving adoption, and delivering meaningful outcomes.
We are trusted partners to the business, advocates for our employees, and pragmatic, business-savvy solution builders - always aiming to improve how people experience Appinio.

What you’ll be doing

• Global payroll ownership: Drive the preparatory payroll process for all international entities (Germany, Austria, France, Spain, Portugal, UK, and Netherlands), ensuring accuracy and on-time delivery
• External partner management: Serve as the lead point of contact for external payroll providers, our EOR (Remote), and our PEO in the US, overseeing all payroll-related compliance and resolving statutory queries with precision
• Employee support & service: Act as the primary contact for payroll-related tickets, resolving employee inquiries with empathy, speed, and a high level of expertise
• Systems optimization & automation: Proactively identify inefficiencies to automate payroll workflows, reducing manual steps and enhancing the scalability of our global operations
• Sales & performance incentives: Partner closely with RevOps to ensure the accurate and timely calculation of commission structures and bonus payments
• Collaboration with Finance: Support the Finance team with staff cost reporting, audits, and data-driven workforce planning
• Grant & subsidy support: Partner with Finance and Legal to support applications for international grants and subsidies (e.g., R&D tax credits or local employment grants) by providing accurate personnel data, salary documentation, and compliance reporting

You will thrive in this role if

• You are a payroll expert: You bring 3+ years of experience managing (preparatory) payroll for Germany
• You bring experience with managing (preparatory) payroll in France, and/or Spain, with a deep understanding of statutory requirements (experience with AT, UK, NL, US or PT is a plus)
• You have proven experience managing external payroll providers to ensure compliance; experience with EOR and PEO providers is a plus
• You are a process optimizer: You have a "product mindset" and a track record of identifying manual inefficiencies and implementing automated workflows between HRIS and Payroll systems
• You are data-driven: You possess a strong analytical mindset and are proficient in Excel/Google Sheets for complex data handling
• You are an empathetic communicator: You have the ability to explain complex tax and payroll issues to employees with patience, clarity, and a service-oriented mindset
• You live ownership: You thrive in fast-paced, scaling environments and take full responsibility for ensuring payroll remains transparent, compliant, and audit-ready
• You are professionally fluent in both English and German (written and verbal)

What’s in it for you?

• Flexibility Policy - Our flexibility policy means there is no hard cap on the number of vacation days you can take
• Temporary work from abroad - If you're based in the EU, you can work outside your country of residence for up to 180 days per year
• All the hardware you need and your own MacBook
• If you are located in Hamburg or Berlin, you'll get a Deutschland ticket or access to a mobility budget with the NAVIT app to get you to and from the office space
• Subsidised Urban Sports Club or ClassPass membership based on location
• In case you’re located in one of the cities where most of our fellow Appinioneers are (Hamburg, Berlin, Munich, London, Madrid, Barcelona, or New York), you can get access to our Co-working spaces

Additional role details

• This role will report directly to our Team Lead Talent Acquisition & People Operations

Our interview process

• Screening Call with a Talent Acquisition Partner
• Interview with our Team Lead Talent Acquisition & People Operations
• Case Study Interview with Senior members of the People Team
• Reference Calls
• Executive Interview with C-Level
• Offer