The Role

The Customer Advocate team drives revenue for Apollo’s Sales Assist motion to complement the Self-Serve and Sales-Led revenue motions. This chat-based motion facilitates high velocity purchasing coming from in-product or website chats. Our mission is to provide a world-class customer experience by removing friction from the buying process and enabling our customers with products and insights that will help their businesses succeed.

We strive to achieve this by:

• Generating ARR through directly closing transactional new business and upsell deals for small businesses evaluating Apollo.
• Educating small businesses on Apollo’s pricing and plans through the self-service evaluation and purchasing process.
• Asking questions to uncover additional opportunities to increase usage of Apollo’s product.
• Providing fast and accurate answers to the customer's inquiries.
• Providing clean handoffs to Support and Account Executives when situations require.

What you'll do:

• Manage the Global Customer Advocate Team: Build, enable, and lead a global chat team to consistently meet revenue and online sales excellence targets while creating a world-class customer experience.
• Drive Business Impact: Consistently meet (and strive to exceed) targets for revenue and online sales SLAs.
• Build the Team: Hire, develop, and promote reps within the team.
• World-Class Team: Build a high bar of excellence and lead the team in reaching this bar consistently through upholding company values and providing best-in-class customer experiences.
• Develop, Coach, and Enable Reps: Develop a team of representatives early in their Sales careers through mentorship and coaching to enable them to thrive in the Customer Advocate role as well as build strong promotion paths to future roles at Apollo.
• Coaching: Provide feedback, enablement, and coaching to direct reports on an ongoing basis around process execution and skill development.
• Apollo Expertise: Provide expertise to the team on Apollo’s product, pricing, and processes.
• Improve Apollo’s Sales Assist Motion: Leverage data, systems, and processes to identify and implement improvements to accelerate Apollo’s Sales Assist motion by increasing rep productivity and effectiveness.
• Manage strong daily execution for chat completion: Oversee and ensure daily conversations are responded to and resolved within a timely manner.
• Process Optimization: Collaborate with the team and cross-functional partners to optimize chat processes.
• Data-Driven Improvement: Use data to identify areas for improvement within the Sales Assist motion to increase the team’s efficiency and effectiveness.
• Learnings: Share learnings with management and cross-functional partners to inform GTM strategy and company-wide priorities.

What we are looking for: 

• High-Velocity Sales Experience: 1-3 years of experience in successfully managing a team in a high-volume sales motion. At least 1 year of experience in a manager role. 
• Leadership & Sales Performance: Proven experience in a team lead or manager role, with demonstrated expertise in coaching high-performance teams that consistently achieve 100%+ quota attainment and enable clear career-development paths.
• Sales Process Expertise: Expert in enabling and managing a team to use strong selling skills & sales processes in their day-to-day.
• Exceptional Time & Task Management: Has strong and effective organizational skills to focus on the areas that drive the most impact: deal management, data analysis, 1:1s, coaching, customer concerns and escalations, and cross-functional partnerships. 
• Strong Communication & Data Driven Approach: Excellent written and verbal communication skills, with a demonstrated ability to understand trends and implement strategies to drive revenue impact.
• Curiosity, Grit & Resilience: Naturally inquisitive, eager to learn, and persistent in overcoming challenges. Demonstrates resilience in a high-pressure environment and a growth mindset in continuously improving skills and performance
• Competitiveness: A strong desire to win, resilience, strategic thinking, adaptability, confidence, and a relentless work ethic.

Nice to have:

• Experience in the GTM tech space
• Skilled in managing multiple sales technologies, including Salesforce, Apollo (or similar), Gong (or similar), Zoom, Google Suite, and Spotdraft (or similar)
• Past user of Apollo or a similar GTM tool 
• Prior experience selling into the US Market

As a Customer Support Team Lead, you will play a critical role in driving the success of our customer support team by coaching and developing representatives, ensuring operational excellence, and fostering a culture of feedback and recognition. You will be responsible for monitoring team performance, implementing coaching plans, and maintaining a deep understanding of our processes and products. This role requires a proactive leader who thrives in a data-driven environment, excels in cross-functional collaboration, and is committed to driving both employee and customer success.

Responsibilities

• 2+ years in a leadership role within customer support or a related field. 
• Prior experience with SaaS, CRM, and telephony tools is a bonus
• English (Advanced Level Required)
• Contribute to in-office leadership presence, supporting employees in a hybrid/in-office environment while maintaining a strong connection with remote teams. 
• Provide consistent coaching and developmental feedback through weekly 1:1 meetings, ensuring discussions focus on behavioral improvements and performance trends. 
•  Utilize key performance indicators (KPIs) to identify areas for growth and focus discussions on the behaviors driving results.
• Document insights from performance inspections and develop action plans to address areas of opportunity.
• Plan and lead weekly team meetings in alignment with our company values focusing on team skill development, team-building, and important business updates. - Foster a culture of continuous learning through training sessions, mentoring, and career progression planning.
• Maintain open lines of communication across teams, providing clear and timely updates on processes, changes, and performance expectations. - Embody customer obsession by serving as the primary escalation point for unresolved customer issues, ensuring timely and satisfactory resolution. 
• Actively contribute to cross-functional projects aimed at enhancing customer experience and driving retention.
• Lead by example in ethical decision-making, fostering inclusivity, fairness, and integrity in all interactions. 

Competencies

• Coaching & Development. Ability to mentor, guide, and upskill employees through structured coaching plans.
• Team Engagement & Motivation.  Builds a positive work environment that drives team performance and morale.
• Conflict Resolution. Effectively manages disputes, escalations, and difficult conversations with professionalism.
• Recognition & Employee Support – Ensures employees feel valued and supported through structured recognition programs.
• KPI Analysis & Reporting – Proficient in tracking, analyzing, and leveraging performance data (CSAT, AHT, FCR, SLA).
• Accountability & Goal Setting - Holds employees accountable through coaching, action plans, and performance reviews.
• Operational Inspection & Risk Management – Maintains oversight of business health through proactive inspection processes.
• Customer Advocacy – Understands customer needs and ensures support processes align with customer expectations.
• Escalation & Issue Resolution – Quickly identifies customer concerns, escalating when necessary to ensure high-quality resolutions.
• Quality Assurance (QA) & Continuous Improvement – Uses QA insights to refine support processes and improve service delivery.
• Cross-Functional Collaboration – Works effectively with leadership, HR, product, and other departments.
•  Stakeholder Management – Ensures clear communication with both local and global teams to align strategies.
•  Change Management – Clearly communicates new policies, tools, and strategies while securing buy-in from employees.
•  Workflow & Process Optimization – Identifies inefficiencies in support operations and recommends process improvements.
•  Knowledge Management – Ensures accurate and updated documentation of processes, FAQs, and customer resources.
• CRM & Ticketing Systems (Salesforce, Zendesk, Freshdesk, etc.) – Utilizes customer support tools effectively. - Data Analytics & Reporting Tools
• Proficient in dashboards and performance tracking platforms. 
• Crisis Management – Able to quickly assess and resolve operational or customer-impacting issues. 

We are seeking an experienced Workforce Manager to lead and optimize our support team's operational efficiency. This role will oversee real-time management, forecasting, scheduling, and capacity planning to ensure the right staffing levels are maintained across all customer support channels.

 The Workforce Manager will play a critical role in aligning staffing strategies with business goals, ensuring that service level agreements (SLAs) are met while optimizing costs and agent productivity. This individual will lead a team of Real-Time Analysts (RTA) and Scheduling Analysts, collaborating closely with Customer Support Leadership, HR, and Finance to develop best-in-class workforce management practices. The ideal candidate is data-driven, proactive, and experienced in WFM methodologies. They should be able to analyze trends, recommend adjustments, and drive process improvements that enhance efficiency and customer experience.

• Develop and implement long-term workforce strategies to support business objectives and expected volume growth. 

• Lead forecasting and capacity planning efforts, ensuring accurate staffing models across multiple channels (phone, chat, email, etc.)

• Build and refine staffing models that balance service levels, labor costs, and agent utilization.

• Manage headcount planning and hiring recommendations, working closely with Recruiting to ensure staffing needs are met on time. Real-Time & Scheduling Operations

• Oversee real-time monitoring and intraday adjustments to ensure SLAs are met.

• Manage a team of Real-Time Analysts and Scheduling Analysts, coaching them to enhance workforce efficiency.

• Ensure adherence tracking and schedule compliance, minimizing shrinkage and idle time.

 • Drive continuous improvement initiatives to optimize agent occupancy, reduce handle time, and improve overall efficiency. Reporting & Data Analysis

 • Monitor and report on key WFM metrics, including forecast accuracy, occupancy, adherence, and SLA performance.

• Provide regular workforce analytics and recommendations to leadership for operational improvements.

 • Develop and maintain dashboards and reports to track agent performance and staffing trends. Collaboration & Stakeholder Management

• Partner with Customer Support Leadership to align workforce management with business priorities.

• Work closely with Finance & HR to manage labor costs, headcount planning, and budgeting.

 • Collaborate with Technology & Ops teams to optimize workforce management tools and automation.

 • Drive engagement with front-line managers to ensure effective communication of schedules, adherence expectations, and workforce updates.

We are looking for a WF Real Time Analyst (RTA) to support our growing Customer Support team by optimizing workforce operations and ensuring we have the right people available when our customers need us most.

 The RTA will be responsible for monitoring live service levels, managing real-time adherence, and making proactive decisions to improve team efficiency.

 If you are data-driven, thrive in fast-paced environments, and love problem-solving, this role is for you!

Responsibilities

• 2-5 years of workforce management or real-time analyst experience in a customer support/contact center environment.
• Experience working with WFM tools like (e.g., NICE, Verint, Playvox, Five9, or similar)
• English Level: Advanced
• Real-Time Monitoring: Oversee and evaluate queue activity across multiple support channels, including chat, email, and voice channels.
• Adherence & Optimization: Ensure representatives adhere to schedules, breaks, and planned activities, while making real-time adjustments to meet service level agreements (SLAs).
• Intraday Planning: Analyze trends and modify staffing plans in real-time to optimize coverage and minimize service disruptions.
• Incident Management: Manage unexpected events (e.g., outages, spikes in demand) by coordinating immediate staffing adjustments with leadership.
• Collaboration: Work closely with Support Leaders, Workforce Planners, and Recruiters to meet short-term and long-term staffing requirements.
• Reporting & Insights: Utilize real-time reports and actionable insights to enhance workforce strategy.
• Tool Utilization: Utilize WFM software (Assembled, Intercom or relevant similar systems) to increase efficiency and automate processes in the WF ecosystem.

Competencies

• Data-Driven Decision Making – Ability to analyze data quickly and make informed workforce adjustments.
• Agility & Problem-Solving – Quickly adapts to shifting priorities and resolves workforce challenges in real time.
• Communication & Collaboration – Works well cross functionally to ensure smooth workforce execution.
• Technical Proficiency – Experience with WFM tools and contact center platforms.
• Customer-Centric Mindset – Understands the impact of workforce decisions on customer experience.
• Attention to Detail – Ensures accuracy in scheduling, forecasting, and adherence tracking.

About the Role

We’re looking for a hands-on, solutions-oriented IT Support Analyst to join our team in Mexico City. You’ll be the first point of contact for technical support across Slack, email, and Jira, resolving hardware, software, and access issues while keeping teams productive and connected. You’ll manage device onboarding, user access (Okta), and ticket workflows, while maintaining documentation and improving processes. This role also supports day-to-day office operations—partnering with People Ops and vendors to ensure a smooth, well-run workplace experience.

Daily Adventures & Responsibilities

• Provide onsite support for hardware, software, and connectivity issues
• Manage device onboarding and offboarding using MDM tools (e.g., Kandji) and Apple Business Manager
• Administer Okta for user lifecycle management and group configurations
• Support and troubleshoot core SaaS tools including Google Workspace, Slack, Zoom, Notion, and Jira ITSM
• Maintain IT documentation and manage hardware inventory
• Triage incoming IT tickets, escalate network issues with WeWork, and contribute to internal tooling improvements
• Coordinate IT onboarding for new hires, including laptops and access setup
• Support internal events, team activities, and onsite visits as needed. Monitor and troubleshoot office network connectivity

Required Skills & Relevant Experience

• 2+ years of hands-on experience managing employee onboarding and offboarding across hardware and systems, while independently supporting onsite IT operations.
• Familiarity with tools such as Okta, Google Workspace, Slack, Zoom, Notion, and ticketing systems (or similar)
• Strong track record of ticket resolution and appropriate escalation
• Detail-oriented with experience maintaining documentation and tracking inventory
• Willingness to support broader office operations, including packages, seating, and People team needs
• Fluent in English and Spanish (written and verbal)

Preferred Qualifications

• Experience with Kandji, Apple Business Manager, and/or Okta administration
• Experience managing IT hardware inventory and asset logistics
• Background in hybrid IT and facilities or office operations roles
• Experience coordinating with external vendors such as WeWork
• Proactive mindset with a track record of improving processes, creating documentation, or automating tasks