About Us:

MIH Systems Group is a growing company in the evolving field of building commissioning, and we strive to make buildings work better. Specializing in the optimization of complex building systems, our team's diversified skill set provides value to our clients from the design stages of new construction all the way through operating existing buildings. Our consulting group provides a full array of commissioning services for both new and existing buildings, and our technical services group provides start-up services on complex HVAC equipment from a wide range of manufacturers. The MIH team consists of experienced industry-leading professionals, focused on logistical, energy and cost-effective solutions to our clients.

Summary:

The Project Coordinator is responsible for managing material‑driven projects and contract execution from initial request through project readiness. This role collects and verifies all required project information, ensures materials are ordered and received, builds the project plan, and prepares the job so the Service Coordinator can assign manpower efficiently. The Project Coordinator removes bottlenecks in scheduling by completing all administrative, material, and contract‑related steps before the job enters the manpower scheduling phase. This position significantly reduces dispatch workload and strengthens communication, accuracy, and operational flow.

Essential Duties & Responsibilities

Material Coordination

• Order, track, receive, and inspect materials from suppliers
• Document shortages, damage, defects, and manage returns
• Communicate lead times, discrepancies, and delivery status
• Stage materials to ensure project readiness

Project Planning & Handoff

• Develop and document job plans, including access and constraints
• Confirm readiness prior to handoff to Service Coordination
• Communicate delays or issues impacting schedules

Customer & Internal Communication

• Maintain customer communication throughout project prep
• Coordinate third-party contractors and internal teams
• Collaborate with account representatives as needed

Ticket Review & Closeout Support

• Review completed tickets for accuracy and completeness
• Identify quote needs or return visits
• Prepare and distribute closeout documentation

Operational Support

• Provide administrative support for parts, tickets, and returns
• Assist with workload redistribution as needed

Qualifications:

• Proficiency in Microsoft Office (Excel, Outlook, Word, Teams)
• Strong organizational and time‑management skills
• Ability to collect, verify, and track project information accurately
• Good written and verbal communication skills
• Ability to follow structured processes and maintain consistency
• Strong attention to detail
• Comfortable coordinating materials, deliveries, and basic supplier communication
• Ability to handle multiple tasks with shifting priorities
• Customer‑service oriented; professional phone and email etiquette
• Ability to work effectively in a fast‑paced environment
• Reliable, consistent follow‑through and accountability
• Ability to safely lift and move materials weighing up to 50 pounds

Preferred Qualifications:

• Experience in service coordination, dispatch support, or administrative operations in a service environment
• General familiarity with field service, maintenance, or construction environments
• Experience with inventory, materials receiving, or basic order management
• Comfortable learning software systems (CRM/ERP/project tracking tools)
• Basic understanding of job scheduling concepts
• Prior experience supporting technicians or field staff is helpful

Compensation: Depending on skills, plus benefits

MIH Systems Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

About Us:

Formed in 2007, Mechanical Technologies has earned an impeccable reputation in the contracting and engineering communities and has experienced steady and sustainable growth. We specialize in product-based solutions for commercial, industrial, and institutional HVAC challenges. We provide a complete inventory plus application assistance to owners, architects, engineers, and contractors. Our emphasis is working closely with customers to deliver the highest quality skills, systems, and service in a timely and cost-effective manner while providing the most energy-efficient and lowest maintenance solutions.

Role: Executive Assistant

As an Executive Assistant at Mechanical Technologies, you will support our team by managing calendars, coordinating meetings, arranging travel, and preparing documents. Strong organizational and communication skills are essential. We are looking for an individual with administrative experience and proficiency in Microsoft Office. This role offers an opportunity for growth and development within our dynamic company!

Responsibilities:

• Assist in coordinating and managing daily administrative tasks to ensure timely completion.
• Support executives in managing calendars, meeting spaces, attendee lists, agendas, and meeting minutes.
• Help review executive calendars to minimize scheduling conflicts and promote effective time management, providing daily reminders as needed.
• Assist in scheduling and booking travel arrangements, including flights, hotels, and restaurant reservations.
• Prepare and edit correspondence, reports, and presentations while maintaining accuracy and confidentiality.
• Serve as a point of contact between executives and internal/external stakeholders, professionally handling communications and inquiries.
• Organize and manage executive files and documents, ensuring easy access and up-to-date records.
• Support special projects as needed, helping to ensure timely completion and alignment with team goals.
• Extract basic data from ERP & CRM systems as required.
• Demonstrate strong planning and time management skills.

Requirements:

• 1-3 years of experience in an administrative support role, preferably related to executive assistance.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and willingness to learn other relevant software.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Good communication skills, both written and verbal, with attention to detail.
• Ability to work independently and make decisions within established guidelines.
• Interest in the HVAC industry is a plus.

Estimated compensation: $59,000-$71,000/yr with flexibility based on experience and skills.

Mechanical Technologies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

About Us:

Formed in 2007, Mechanical Technologies has earned an impeccable reputation in the contracting and engineering communities and has experienced steady and sustainable growth. We specialize in product-based solutions for commercial, industrial, and institutional HVAC challenges. We provide a complete inventory plus application assistance to owners, architects, engineers, and contractors. Our emphasis is on working closely with customers to deliver the highest quality skills, systems, and service in a timely and cost-effective manner while providing the most energy-efficient and lowest maintenance solutions.

Role: Inside Sales Engineer - Pine Brook, New Jersey

As an important member of our Sales team, your main responsibilities will include quoting, designing, ordering, and tracking HVAC equipment and systems for engineering firms and mechanical contractors in the NYC Metro area, Long Island, and Westchester. You will work closely with Outside Salespeople to help speed up deals and improve efficiency. This role will give you the chance to be involved in some of the most exciting and challenging building projects in New York City and beyond!

Responsibilities:

• Collaborate closely with the outside sales team to ensure smooth communication and coordination on client projects, enhancing overall sales strategies and customer service.
• Review design plans to generate accurate pricing estimates, focusing initially on learning our products and processes, with the opportunity to take on more complex tasks as you gain proficiency.
• Develop detailed proposals that include accurate pricing and technical specifications to aid contractors in their decision-making.
• Utilize selection software to design customized HVAC systems that meet the specific needs of engineers and contractors, ensuring compliance with industry standards.
• Manage the entire order process, working with manufacturers to ensure timely processing and delivery of HVAC equipment while tracking orders and addressing any issues that arise.
• Implement a follow-up system to monitor order statuses, ensuring delivery within lead times and promptly resolving any delays.
• Maintain clear communication with clients throughout the project, providing regular updates and addressing inquiries to enhance satisfaction.
• Prepare documentation packets that detail on-site equipment specifications, maintenance guides, and operational instructions for effective project execution.
• Organize and facilitate training sessions for clients on equipment operation and maintenance to ensure they are well-prepared to use the systems provided.

Requirements:

• Ability to tackle project challenges head-on with problem-solving skills and a practical approach to finding solutions.
• A team player who enjoys supporting colleagues and working towards common goals in a collaborative environment.
• Capability to thrive in a fast-paced setting while managing multiple tasks.
• Strong communication skills to effectively interact with team members, manufacturers, and clients.
• A Mechanical Engineering degree is preferred to provide essential knowledge for HVAC design and operations.
• 1-2 years of experience in the HVAC industry and familiarity with AutoCAD and Revit are a plus, assisting in effective communication with design and engineering teams.

Estimated compensation: $65,000-$78,000/yr with flexibility based on experience and skills.

Mechanical Technologies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

MIH Systems Group is a growing company in the evolving field of building commissioning, and we strive to make buildings work better. Specializing in the optimization of complex building systems, our team's diversified skill set provides value to our clients from the design stages of new construction all the way through operating existing buildings. Our consulting group provides a full array of commissioning services for both new and existing buildings, and our technical services group provides start-up services on complex HVAC equipment from a wide range of manufacturers. The MIH team consists of experienced industry-leading professionals, focused on logistical, energy and cost-effective solutions to our clients.

Role: VFD Technician

We are looking for a Senior VFD technician to install and repair VFD systems for our clients in the NY/NJ area. In this role, you will be responsible for the installation, troubleshooting, and commissioning of VFD units out in the field. You will also be required to respond to equipment breakdowns, conduct on-site repairs, perform preventative maintenance, and advise on equipment upgrades. This is a great opportunity to join a growing company, work on premium products and be a part of a great and knowledgeable team.

Responsibilities:

• Troubleshoot, start-up, commission and verify proper functionality of multiple brands of VFD’s.
• Work with management to run an efficient service department through productive staffing, customer retention, cost controls, achievement of objectives.
• Establish and maintain good working relationships with customers to encourage repeat and referral business
• Maintain high-quality service repairs and minimize callbacks
• Keep management and customer informed of job progress and issues
• Provide valid options for additional work and service based on established protocols
• Prioritize following safety procedures and maintain a constant awareness of personal safety and the safety of others.

Requirements:

• Minimum 5+ years of hands on experience with multiple manufacturers of Variable Frequency Drives (VFD)
• Valid driver’s license required. Ability to lift 50 pounds and work from heights/a ladder
• Strong working knowledge of three phase motors and control circuits.
• Can read and interpret documents such as electrical and mechanical drawings, safety rules, operations manual, and written directions including reading and understanding PID's, fabrication drawings, and electrical schematics
• Possess installation and troubleshooting skills for heating and cooling systems
• OSHA 30
• SST
• Ability to prepare inspection and appraisal reports
• Team player with good interpersonal and conflict resolution skills. Ability to communicate well in both oral and written reports.
• Mechanical Assembly and Troubleshooting Skills
• Basic Computer Skills
• Experience programming, calibrating, and configuring 4-20 MA & 0-10 Vdc devices
• Exceptional ability to work independently without direct supervision
• Prior experience with gas detection systems, & DriSteem Humidifiers is a plus

Estimated Salary: $45 - $64 hourly, with flexibility based on experience and skills.

MIH Systems Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.