Policy Analysis – Senior

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

The Policy Analyst – Senior, will advise and assist with strategic planning, policy, and business analysis, with a focus on providing expert strategic- and operational-level assistance.  The contractor will provide business management and strategy support to synchronize GEOINT analytic activities and resources across NGA and its partners. The Senior Policy Analyst will review, document, and create agency level policies in accordance with senior leadership direction, the DoW and the IC.  The Senior Policy Analyst may also be responsible for developing practices and processes for policy management, international and partner agreements, cross agency support agreements, disclosure, and release.

Duties May Include:

• Support executive management, processes, leadership, and reporting.
• Support NGA requirements and executive management, processes, leadership, and reporting.
• Support Mission Management strategy, development, and execution.
• Develop strategy documentation and guidance to support management processes.
• Facilitate cross-office engagements and requirements planning needs.
• Identify and provide support to business processes and improvements.
• Provide business analytics, metrics, or other analysis to measure success.
• Advise the Government in establishing mission goals and objectives.
• Lead development of strategic planning, business analytics, and operational or performance assessments to help improve the mission and management.
• Facilitate and moderate daily, weekly, and monthly small to large senior-level groups for activities across the NSG and ASG.
• Advise on process/management improvement recommendations and facilitate quality improvement efforts.
• Translate strategic directives or policy into operational specifications.
• Provide assessment and recommendations of new policy or management changes.

Required Skills:

• Education: A minimum of a Master’s degree in Business or Management or a related field.
• Experience: A minimum of 10 years of demonstrated experience with business analytics and metrics reporting, to include program management concepts, processes, and execution. In lieu of a Master’s degree, 15+ years. In lieu of a Bachelor’s degree, 20+ years.
• Demonstrated experience facilitating multi-office, directorate-wide, cross-organization engagements.
• Demonstrated experience with intelligence product lines, production systems/processes, and data sets, to include regional operational intelligence priorities, national strategic intelligence priorities, and related decision-making processes.
• Ability to work independently and under pressure.
• Problem Identification, Analysis, and Resolution.
• Effective communication both orally and written.
• Demonstrated experience implementing strategic objectives and supporting implementation.
• Ability to implement effective business practices to increase productivity.
• Writing strategic plans, business policies, and business operation objectives.
• Working within a collaborative environment, engaging with multiple organizations and personnel.
• Gathering research and information from multiple resources and presenting findings in a formal report to senior leaders.
• Facilitating, negotiating, and compromising with customers and producers on project scope, deadlines, etc.
• Demonstrated experience with the intelligence analysis and production process.

 Desired Skills:

Demonstrated experience creating and exercising Policy Life Cycle Management (PLCM) process and procedures, and self-inspection checklists.

Office Manager/Staff Officer – Mid

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

The Office Manager/Staff Officer – Mid, are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently. These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization.

Duties May Include:

• Administrative & Office Support: Perform a full range of administrative duties, including managing calendars, scheduling, and coordinating meetings, reserving conference rooms, reserving conference rooms, setting up Video Teleconference (VTC) or online meeting connections, and anticipating and preparing materials needed for conferences, Town Halls, Offsites, appointments, and briefings.
• Task & Correspondence Management: Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers. Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards.
• Communications & Reporting: Draft, review, and edit official correspondence, memoranda, weekly activity reports, briefings, and meeting minutes. Prepare special or one-time reports and summaries by selecting and synthesizing relevant information from various sources. Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms
• Meeting & Event Coordination: Coordinate and support office staff meetings, governance forums, and other events. This includes preparing agendas, distributing read-ahead materials, preparing and distributing meeting minutes and tracking action items to closure.
• Travel Coordination: Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET). Assist with conference planning. Coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, and manage office supplies by serving as the POC to inventory the stock and coordinate the list to purchase.
• Information Management: Manage office records and files in compliance with agency policy. Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters. Work Closely with the Primary Information Officer and designated
• Information Officer within the Directorate’s Front Office in their assigned duties. Maintain security groups, distribution groups and folder permissions to ensure access to and security of files.
• Logistical Support: Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
• Process Improvement: Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs). Assist in the development, maintenance, and/or improvements of Directorate business operations policies.

Required Skills:

• Education: A minimum of a Bachelor’s Degree in a Business, Management, or related field.
• Experience: A minimum of 7+ years of relevant office management or administrative experience. In lieu of a degree, 10+ years of directly applicable experience is required.
• Core Skills - Demonstrated interpersonal, organizational, and problem-solving skills.
• Strong written and oral communication skills with the ability to synthesize information and prepare clear, concise materials.
• High level of attention to detail and the ability to prioritize a dynamic workload with competing deadlines.
• Experience interacting professionally with staff at all levels, including senior leaders and external partners.
• Proven ability to work independently on assigned tasks and as part of a collaborative team.
• Ability to analyze information and make recommendations to address the functional needs of the organization.
• Technical Skills - Extensive knowledge and demonstrated skill with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using and administering SharePoint sites.
• Demonstrated knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks. 

Desired Skills:

• Proficiency with government systems is highly desired, including the NGA Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET).  
• Experience using Defense Travel System (DTS).
• Working knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft.

Business Analysis – Mid

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

The Business Analysis – Mid, is a subject matter expert and program leader responsible for analyzing organizational needs, managing complex initiatives, and driving significant improvements across the enterprise. This role blends hands-on analytical and staff support functions with strategic leadership to enhance business processes, ensure compliance, and guide programs within a specialized domain. Operating with increasing autonomy, the analyst will manage tasks ranging from policy development and IT audit support to leading major process re-engineering projects. This position requires deep expertise to manage projects, advise leadership, mentor team members, and ensure the successful alignment of programs with strategic objectives.

Duties May Include:

• Research and analyze information from diverse sources to prepare reports, presentations, and strategic recommendations for leadership.
• Lead and manage business process development, improvement, and re-engineering initiatives, applying metrics and performance measures to track progress and success.
• Develop, coordinate, and review strategic guidance, organizational policies, and performance assessments to ensure alignment with goals.
• Serve as a primary action officer or project manager, overseeing the full lifecycle of initiatives from planning and resource management to execution and delivery.
• Develop and maintain project schedules (IMS), create test plans, manage resources, and ensure the timely completion of all deliverables.
• Perform administrative and staff support functions, including managing schedules, coordinating meetings, and maintaining official records.
• Provide deep subject matter expertise in a specialized domain, such as Records & Information Management (RIM), IT and Cybersecurity strategy, Enterprise Architecture, Risk Management, or Test, Training & Exercises (TT&E).
• Support and manage IT audit activities (e.g., FISMA) by reviewing evidence, tracking findings, and coordinating responses to ensure compliance.
• Provide coordination and leadership for key programs such as Continuity of Operations (COOP) and Business Continuity Planning (BCP).
• Lead and facilitate internal and external engagements across the Intelligence Community (IC) and Department of Defense (DoD).
• Collaborate with senior leaders and stakeholders to manage requirements, de-conflict issues, and build consensus on strategic initiatives.
• Lead and mentor teams to achieve performance goals, foster a culture of continuous improvement, and provide clear strategic direction.

Required Skills:

• Education: A minimum of a Bachelor’s degree in a business, management, or a related field.
• Experience: A minimum of 7+ years of experience demonstrated in a relevant functional or cross-functional business area. In lieu of a degree, 10+ years of experience.
• Core Skills: Highly developed critical thinking, problem-solving, and communication skills (oral and written). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is essential.
• Advanced Skills: Demonstrated expertise in project management, process improvement methodologies (e.g., Six Sigma), and leadership. Proficiency in specialized tools such as MS Visio, MS Project, or JIRA is often required.
• Certifications: Relevant certifications (e.g., PMP, Six Sigma Black Belt, ITIL) may be required for certain positions.

Office Manager/Staff Officer – Mid

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

The Office Manager/Staff Officer – Mid, are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently. These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization.

Duties May Include:

• Administrative & Office Support: Perform a full range of administrative duties, including managing calendars, scheduling, and coordinating meetings, reserving conference rooms, reserving conference rooms, setting up Video Teleconference (VTC) or online meeting connections, and anticipating and preparing materials needed for conferences, Town Halls, Offsites, appointments, and briefings.
• Task & Correspondence Management: Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers. Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards.
• Communications & Reporting: Draft, review, and edit official correspondence, memoranda, weekly activity reports, briefings, and meeting minutes. Prepare special or one-time reports and summaries by selecting and synthesizing relevant information from various sources. Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms
• Meeting & Event Coordination: Coordinate and support office staff meetings, governance forums, and other events. This includes preparing agendas, distributing read-ahead materials, preparing and distributing meeting minutes and tracking action items to closure.
• Travel Coordination: Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET). Assist with conference planning. Coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, and manage office supplies by serving as the POC to inventory the stock and coordinate the list to purchase.
• Information Management: Manage office records and files in compliance with agency policy. Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters. Work Closely with the Primary Information Officer and designated
• Information Officer within the Directorate’s Front Office in their assigned duties. Maintain security groups, distribution groups and folder permissions to ensure access to and security of files.
• Logistical Support: Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
• Process Improvement: Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs). Assist in the development, maintenance, and/or improvements of Directorate business operations policies.

Required Skills:

• Education: A minimum of a Bachelor’s Degree in a Business, Management, or related field.
• Experience: A minimum of 7+ years of relevant office management or administrative experience. In lieu of a degree, 10+ years of directly applicable experience is required.
• Core Skills - Demonstrated interpersonal, organizational, and problem-solving skills.
• Strong written and oral communication skills with the ability to synthesize information and prepare clear, concise materials.
• High level of attention to detail and the ability to prioritize a dynamic workload with competing deadlines.
• Experience interacting professionally with staff at all levels, including senior leaders and external partners.
• Proven ability to work independently on assigned tasks and as part of a collaborative team.
• Ability to analyze information and make recommendations to address the functional needs of the organization.
• Technical Skills - Extensive knowledge and demonstrated skill with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using and administering SharePoint sites.
• Demonstrated knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks. 

Desired Skills:

• Proficiency with government systems is highly desired, including the NGA Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET).  
• Experience using Defense Travel System (DTS).
• Working knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft.

Business Analysis – Mid

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

The Business Analysis – Mid, is a subject matter expert and program leader responsible for analyzing organizational needs, managing complex initiatives, and driving significant improvements across the enterprise. This role blends hands-on analytical and staff support functions with strategic leadership to enhance business processes, ensure compliance, and guide programs within a specialized domain. Operating with increasing autonomy, the analyst will manage tasks ranging from policy development and IT audit support to leading major process re-engineering projects. This position requires deep expertise to manage projects, advise leadership, mentor team members, and ensure the successful alignment of programs with strategic objectives.

Duties May Include:

• Research and analyze information from diverse sources to prepare reports, presentations, and strategic recommendations for leadership.
• Lead and manage business process development, improvement, and re-engineering initiatives, applying metrics and performance measures to track progress and success.
• Develop, coordinate, and review strategic guidance, organizational policies, and performance assessments to ensure alignment with goals.
• Serve as a primary action officer or project manager, overseeing the full lifecycle of initiatives from planning and resource management to execution and delivery.
• Develop and maintain project schedules (IMS), create test plans, manage resources, and ensure the timely completion of all deliverables.
• Perform administrative and staff support functions, including managing schedules, coordinating meetings, and maintaining official records.
• Provide deep subject matter expertise in a specialized domain, such as Records & Information Management (RIM), IT and Cybersecurity strategy, Enterprise Architecture, Risk Management, or Test, Training & Exercises (TT&E).
• Support and manage IT audit activities (e.g., FISMA) by reviewing evidence, tracking findings, and coordinating responses to ensure compliance.
• Provide coordination and leadership for key programs such as Continuity of Operations (COOP) and Business Continuity Planning (BCP).
• Lead and facilitate internal and external engagements across the Intelligence Community (IC) and Department of Defense (DoD).
• Collaborate with senior leaders and stakeholders to manage requirements, de-conflict issues, and build consensus on strategic initiatives.
• Lead and mentor teams to achieve performance goals, foster a culture of continuous improvement, and provide clear strategic direction.

Required Skills:

• Education: A minimum of a Bachelor’s degree in a business, management, or a related field.
• Experience: A minimum of 7+ years of experience demonstrated in a relevant functional or cross-functional business area. In lieu of a degree, 10+ years of experience.
• Core Skills: Highly developed critical thinking, problem-solving, and communication skills (oral and written). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is essential.
• Advanced Skills: Demonstrated expertise in project management, process improvement methodologies (e.g., Six Sigma), and leadership. Proficiency in specialized tools such as MS Visio, MS Project, or JIRA is often required.
• Certifications: Relevant certifications (e.g., PMP, Six Sigma Black Belt, ITIL) may be required for certain positions.

Position:  Business Analyst (MID) - Emerging Commercial GEOINT Systems

Required Security Clearance:  TS/SCI 

Springfield, VA

Description:

• Provides GEOINT and Intelligence Community advanced expertise, guidance, consultation, facilitation in the fields, including, but not limited to:
  • Engineering and technology, policy and administration, planning.
  • Analysis, training and development of emerging technologies, facilities, communications, business, and management.
• Monitors products and services, including, but not limited to,
  • Global-Enhanced GEOINT Delivery and Early Access Architecture throughout the life cycle.
  • validates/verifies adherence to specified requirements through test and measurement activities.
  • Facilitates quality assurance activities.
• Collaborates with assigned staff, senior specialists or task leads May direct the activities of contractor personnel on activities related to the GEOINT field or discipline.

Required Skills and Experience: 

• Demonstrated experience in a distinct intelligence functional or cross-functional business area or broad-based experience crossing multiple markets (i.e., Government, Industry).
• Demonstrated experience coordinating activities performed by contractor personnel activities related to the GEOINT field or discipline.
• Demonstrated experience coordinating with the NSG to integrate solutions into the GEOINT Enterprise Architecture (GEA).
• Demonstrated experience managing commercial GEOINT utilization, tradecraft, and architecture advancement, across the National System for Geospatial Intelligence (NSG), the Allied System for Geospatial Intelligence (ASG) and across third-party partnerships.
• Demonstrated experience managing integration of new data sets across multiple classified and unclassified domains to both US Government and Allied systems.
• Demonstrated experience driving efforts to secure and integrate new commercial GEOINT data and service capabilities in support of initiatives.
• Demonstrated experience increasing understanding of stakeholder operational and strategic requirements while championing sustained engagement with the NSG and the Global GEOINT Enterprise.
• Demonstrated experience participating in the testing, evaluation and validation of commercial GEOINT sources to ensure they meet Government specifications, project milestones, and program commitments.

Desired Skills 

• Process relevant / associated GEOINT certifications
• Demonstrated experience of applicable GEOINT tools, methodologies, or best practices.

Office Management/Staff Officer – Skill Level 4 – HDR Office #760

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

Duties include:

• Receive and act on guidance and direction from the applicant management team’s team members to accomplish general and routine office requirements
• Coordinate, collect, screen, and disseminate HR materials in accordance with the processes associated under account management and pipeline management.
• Use NGA systems to support recruitment and hiring.
• Maintain the content of the assigned website to include posting and updating recruitment and hiring information.
• Maintain SOPs, templates, guidance associated with HD as directed by the government.
• Plan and integrate hiring process and strategies into mission and career service roles and responsibilities.
• Process and manage external applications and coordinate with career services, hiring managers and applicants to support the external hiring process.
• Ensure compliance with the agency established processes, to include fair and consistent human capital procedures and practices.
• Support current/future position requirements to ensure recruiting is appropriately focused and timely to produce high quality candidate pools.
• Schedule and participate in required engagement meetings, working groups, town halls and other events as required to support HD/HDR.
• Prepare, edit, and modify white papers, briefings, reports, and other documents

Required Skills:

• Minimum 12 months demonstrated experience working within the Intelligence Community
• Minimum 24 months demonstrated experience with SharePoint and using electronic publishing applications such as Microsoft Office Suite
• Bachelor’s Degree or equivalent demonstrated experience in Human Resources or related field

Desired Skills:

• Understanding/knowledge of NGA hardware/software tools available (i.e., SharePoint 2013, PeopleSoft, MS Outlook Macros, etc.)
• Bachelor’s Degree in English
• Master’s Degree in Human Resources or related field

Office Management/Staff Officer – Skill Level 3 – HDR #759

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

Duties include:

• Receive and act on guidance and direction from the applicant management team members to accomplish general and routine office requirements.
• Coordinate, collect, screen, and disseminate HR materials in accordance with the processes associated under account management and pipeline management.
• Use NGA systems support recruitment and hiring.
• Maintain the content of the assigned website to include posting and updating recruitment and hiring information.
• Maintain SOPs, templates, guidance associated with HD as directed by the government.
• Plan and integrate hiring process and strategies into mission and career service roles and responsibilities.
• Process and manage external applications and coordinate with career services, hiring managers and applicants to support the external hiring process.
• Ensure compliance with the agency established processes, to include fair and consistent human capital procedures and practices.
• Support current/future position requirements to ensure recruiting is appropriately focused and timely to produce high quality candidate pools.
• Schedule and participate in required engagement meetings, working groups, town halls and other events as required to support HD/HDR.
• Prepare, edit, and modify white papers, briefings, reports, and other documents.

Required Skills:

• Minimum 12 months demonstrated experience working within the Intelligence Community
• Minimum 12 months demonstrated experience directly supporting senior leaders’ (General/Flag Officer, SES, or corporate equivalent) day-to-day operations
• Minimum 24 months demonstrated experience with SharePoint and using electronic publishing applications such as Microsoft Office Suite
• Bachelor’s Degree or equivalent demonstrated experience in Human Resources or related field

Desired Skills:

• Understanding/knowledge of NGA hardware/software tools available (i.e., SharePoint 2013, PeopleSoft, MS Outlook Macros, etc.)
• Bachelor’s Degree in English
• Master’s Degree in Human Resources or related field

Office Management/Staff Officer – Skill Level 3 – HDS #758

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

Duties Include:

• Assist in coordination and planning of HDS activities and major conferences, including but not limited to Quarterly meetings, Board meetings, Competitive Panels, monthly and weekly meetings.
• Coordinate with the HDS Communications Program Office and HDS staff to develop communications (e.g., programs, poster, publications, and Splash page announcements).
• Coordinate logistics of event and travel management.
• Effectively manage and respond to internal HDS tasking procedures to ensure effective and efficient coordination and administration of Agency correspondence.
• Process, coordinate, and monitor HDS staff requests for training, presentations, and consultations.
• Maintain a calendar of HDS activities (e.g., presentations, training, and meetings) and ensure that activities are appropriately posted on the HDS shared calendar.
• Respond to routine program inquiries and questions, providing an explanation of processes and policies, track incoming calls, and referral questions to HDS subject matter experts.
• Assist staff in preparing program related reports and briefings.
• Perform limited fact-finding such as researching office files and records or standard library or office references to obtain information on a program related topic.
• Develop and maintain administrative policies, procedures, and standards to support the objectives.
• Participate in meetings and draft meeting summaries/minutes.
• Arrange conferences, meetings, and training sessions by contacting agency points of contact and participants, explain meeting purpose, arrange VTCs, meeting rooms / space / facilities and other logistics.
• Enter and track data in PeopleSoft.
• Respond to customer inquiries, process time and attendance, prepare general correspondence, file maintenance, assisting the staff with travel arrangements, and processing personnel actions.
• Understand and monitor tasking processes and procedures for routine correspondence, and accountability.
• Promote knowledge sharing via proper submitting, reviewing, and releasing of HDS information.
• Provide support to the Career Service Manager and staff by preparing, submitting, and delivering decision memos, read-aheads, reports and other information to support meetings.
• Problem resolution regarding NCERTS and administrative process and tracking of documentation.
• Provide editorial services for grammar, format, content, and style consistent with applicable NGA style manuals and intended audience.
• Respond to and provide basic information related to assignments, promotions, and career development processes into clear, readable documents for non-technical personnel.
• Capture and prepare board and panel meeting notes/summaries.
• May provide other administrative duties listed to include but not limited to, scheduling and coordinating meetings, calendars, and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with NGA standards; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves.
• Customer-specified daily work hours are anticipated to be 0730 - 1630 but may change based on office administrative support requirements, as dictated by the mission.
• Provide research, analysis and making recommendations on administrative, management and procedural practices.
• Write logical, comprehensive, concise reports, staff summaries, and correspondence
• Apply a broad range of expertise to lead projects and programs, implement change management initiatives, and recommend process improvements.
• Direct staff tasks, oversee staff coordination, and ensure efficient and prompt staff actions
• Manage office actions, coordination, and records management to meet compliance requirements.

Required Skills:

• At least 12 months demonstrated experience managing and maintaining records in compliance with National Archives and Records Administration (NARA) requirements.
• At least 12 months demonstrated experience writing staff summaries and reports
• At least 12 months demonstrated experience creating and refining briefings of complex topics using PowerPoint

Desired Skills:

• At least 24 months demonstrated experience working within the Intelligence Community

Office Management/Staff Officer – Skill Level 3 – HDN #757

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

Duties Include:

• Assist in coordination and planning of HDN activities and major conferences, including but not limited to Quarterly meetings, Board meetings, Competitive Panels, monthly and weekly meetings.
• Coordinate with the HDN Communications Program Office and HDN staff to develop communications (e.g., programs, poster, publications, and Splash page announcements).
• Coordinate logistics of event and travel management.
• Effectively manage and respond to internal HDN tasking procedures to ensure effective and efficient coordination and administration of Agency correspondence.
• Process, coordinate, and monitor HDN staff requests for training, presentations, and consultations.
• Maintain calendar of HDN activities (e.g., presentations, training, and meetings) and ensure that activities are appropriately posted on the HDN shared calendar.
• Respond to routine program inquiries and questions, providing an explanation of processes and policies, track incoming calls, and referral questions to HDN subject matter experts.
• Assist staff in preparing program related reports and briefings.
• Perform limited fact-finding such as researching office files and records or standard library or office references to obtain information on a program related topic.
• Develop and maintain administrative policies, procedures, and standards to support the objectives.
• Participate in meetings and draft meeting summaries/minutes.
• Arrange conferences, meetings, and training sessions by contacting agency points of contact and participants, explain meeting purpose, arrange VTCs, meeting rooms / space / facilities and other logistics.
• Enter and track data in PeopleSoft.
• Respond to customer inquiries, process time and attendance, prepare general correspondence, file maintenance, assisting the staff with travel arrangements, and processing personnel actions.
• Understand and monitor tasking processes and procedures for routine correspondence, and accountability.
• Promote knowledge sharing via proper submitting, reviewing, and releasing of HDN information.
• Provide support to the Career Service Manager and staff by preparing, submitting, and delivering decision memos, read-aheads, reports and other information to support meetings.
• Problem resolution regarding NCERTS and administrative process and tracking of documentation.
• Provide editorial services for grammar, format, content, and style consistent with applicable NGA style manuals and intended audience.
• Respond to and provide basic information related to assignments, promotions, and career development processes into clear, readable documents for non-technical personnel.
• Capture and prepare board and panel meeting notes/summaries.
• May provide other administrative duties listed to include but not limited to, scheduling and coordinating meetings, calendars, and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with NGA standards; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves.
• Customer-specified daily work hours are anticipated to be 0730 - 1630 but may change based on office administrative support requirements, as dictated by the mission.
• Provide research, analysis and making recommendations on administrative, management and procedural practices.
• Write logical, comprehensive, concise reports, staff summaries, and correspondence
• Apply a broad range of expertise to lead projects and programs, implement change management initiatives, and recommend process improvements.
• Direct staff tasks, oversee staff coordination, and ensure efficient and prompt staff actions
• Manage office actions, coordination, and records management to meet compliance requirements.

Required Skills:

• At least 12 months demonstrated experience managing and maintaining records in compliance with National Archives and Records Administration (NARA) requirements.
• At least 12 months demonstrated experience writing staff summaries and reports
• At least 12 months demonstrated experience creating and refining briefings of complex topics using PowerPoint

Desired Skills:

• At least 24 months demonstrated experience working within the Intelligence Community

Office Management/Staff Officer – Skill Level 3 – HDN

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

Duties Include:

• Provide services as a focal point for foreign language and related testing.
• Administer and proctor testing.
• Ensure proper safeguarding of data, assistance in the accountability and maintenance of the NGA Language Lab and testing room equipment,
• Update PeopleSoft records on all individuals who take the Defense Language Proficiency Test (DLPT), Oral Proficiency Interview (OPI), or DoD approved foreign language tests.
• Administer the DLPT for eligible employees, to include federal civilian employees, military personnel, and contractors, if applicable.

▪ Schedule the OPI with the Defense Language Institute, when applicable

▪ Complete personnel action requests (PARs) for individuals who qualify for foreign language proficiency pay.

• Collaborate with the other members of HDN and coordinate and collaborate with NGA Directorates and Offices to ensure the NGA foreign language-testing program meets their requirements.
• Support HDN administration of processes for:

▪ Submission of PAR after receipt of test results, where applicable

▪ Updating PeopleSoft records

▪ Maintaining schedules to complete office suspense

▪ Documenting reasons for delay and updating schedules

▪ Marketing endeavors include regular updating training announcements to webpage, in-person attendance at NGA sponsored events (NST Conferences, New Employee Orientation, Deployer Conferences, and other briefings/office related meetings).

▪ Back-up for NGA West for course facilitation to include escorting instructors, receiving, and distributing materials.

▪ Responsible for regularly updating HDN’s website and correlative training links.

▪ Roundtable Culture and Language Exchange Program (RCLEP) to include maintaining the Wiki’s and blogs and developing collaborative site for each group.

▪ Serve as HDN’s point of contact for the NAVIGATE NGA New Employee  Orientation will collaborate with NAVIGATE staff to ensure HDNP programs are presented to new employees

▪ Responsible for maintaining HDNP’s English enhancement webpage

• Support HDN efforts concerning the NGA Human Geography efforts.
• Collaborate with members of NGA, DoD, and the IC on response to taskers, to include data calls metrics, corporate communications, business process improvement, strategic planning, and CONOPs

Required Skills:

• Minimum 6 months demonstrated experience using DTS.
• Minimum 12 demonstrated experience tracking and managing formal taskers.
• Minimum 6 months demonstrated experience using SharePoint

Desired Skills:

• Level 1 proficiency in a foreign language in accordance with the Defense Language Proficiency Test (DLPT)
• Familiarization with Human Language Technology tools such as Mango, SOFTS, Foreign Language Play-Away, GLOSS, etc.

Communications Specialist – Skill Level 4 – HDF

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

Duties Include:

• Developing messages for potentially the entire NGA workforce.
• Crafting senior messages and talking points for various target audiences
• Implementing the HD Strategic Plan
• Provide presentation support to Office leadership to include message intent, developing targeted/tailored graphical concept and designs
• Preparing and supporting the development of Town Halls including preparing answers to questions posed at the Town Halls.
• Use written and verbal skills to create a wide range of products and corporate communication material.

Required Skills:

• Bachelor’s degree in public relations or communication
• At least 12 months demonstrated experience with SharePoint, updating web content and using electronic publishing applications, such as Microsoft Office Suite, Adobe InDesign, Photoshop Illustrator or Adobe Pro
• At least 12 months demonstrated experience using APA style writing and editing
• At least 12 months demonstrated experience planning and executing senior leaders’ (General/Flag Officer, SES, or corporate equivalent) speaking events and crafting Q&A responses
• At least 48 months demonstrated experience in communications strategy development

PD 2: Communications Specialist – Skill Level 3 – HDF (NGA-W)

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

Duties Include:

• Developing messages for potentially the entire NGA workforce.
• Crafting senior messages and talking points
• Implementing the HD Strategic Plan Provide presentation support to Office leadership to include message intent, developing targeted/tailored graphical concepts and designs

Required Skills:

• Bachelor’s degree in public relations or communication
• At least 12 months demonstrated experience updating web content and using electronic publishing applications, such as Microsoft Office Suite, Adobe InDesign, Photoshop Illustrator or Adobe Pro
• At least 12 months demonstrated experience using APA style writing and editing
• At least 24 months demonstrated experience in communications strategy development

Business Analyst – Skill Level 4 – HDC - #752

Clearance Required:  TS/SCI

Location:  St. Louis, MO - 100% onsite

Duties Include:  

• Providing general administrative support to HDS policy team.  

• Organizing and maintaining staff documents, policy review schedules, file, and folders.  

• Supporting the development of office SOPs, guides, and other materials in accordance with  

applicable policies. 

• Routing customer inquiries and questions regarding policies. 

• Preparing routine correspondence and distributing materials to relevant audiences. 

• Assisting in preparing policy program-related reports and briefings. 

• Proofreading policies and related communications materials 

Required Skills:  

• Minimum 12 months demonstrated experience with SharePoint and using electronic publishing applications such as Microsoft Office Suite and Adobe Acrobat/InDesign/Pro. 

• Minimum 12 months demonstrated experience in using APA style writing and editing. 

• Bachelor’s Degree or equivalent demonstrated experience in English or Communication 

Desired Skills: 

• Bachelor’s degree in human resources or Related field