The Purchasing Assistant provides clerical and administrative office work such as data processing, document processing, as well as record and file maintenance, supporting the purchasing/procurement department. The role focuses on the execution of operational processes of a purchasing/procurement department, and/or supports a Purchasing/Procurement Manager or Director. The Purchasing Assistant is responsible for ensuring that all formula requests are done in an accurate and timely manner, as well as all item and ingredient needs are fulfilled. He / she maintains daily communication with procurement, formulation, and production team managers at the facility and aids customer service team with orders, invoicing and admin functions.
The Purchasing Assistant role will be positioned in the purchasing/procurement departments where data, documents and information are being processed following standardized procedures. This position works with buyers to ensure proper order levels and timing of delivery to achieve optimum production efficiency at the facility.
The work is well-defined and standardized. The Purchasing Assistant reports to the team manager.
The Purchasing Assistant role may also include some secretarial and general office duties as appropriate.

Job Description:

·       Purchasing

o   Reviews, processes, and executes weekly mill and warehouse order requests, ensuring supply, and following through until delivery to ensure timeliness, and accuracy.

o   Create and administers contract purchase orders from bookings made by buyer.

o   Reviews, processes, and executes daily formulation requests, ensuring accuracy, legality, and our ability to manufacture as formulated.

o   Handles inbound trucking and ingredient issues as needed.

 

·       Data, document and information processing

o   Receives, classifies, consolidates, and/or summarizes documents and information.

o   Processes data and information in various systems / databases according to the relevant work instructions.

o   Processes invoices, expense statements and other financial documents.

o   Maintains records or documents and data processed.

 

·       Communications
Occasionally contacts customers, suppliers or organization employees outside the immediate work area to exchange information.

 

·       Secretarial duties and other tasks
May perform secretarial and administrative tasks such as:

o   Receive and refer visitors and telephone callers.

o   Open and distribute office mail. Respond with form letter to routine requests.

o   Produce routine emails / documents from specific instructions.

o   Maintain appointment calendars, manage appointments, schedules and make travel arrangements

o   Set up meetings

o   Perform special project duties as assigned

Our organisation:

Skretting is a global leader in providing innovative and sustainable nutritional solutions and services for the aquaculture industry. Skretting has production facilities in 18 countries on five continents to manufacture and deliver high quality feeds from hatching to harvest for more than 60 species. The total annual production volume of feed is close to 2.5 million tonnes. Our mission is Feeding the Future.

Equal Opportunity Employer: 

Skretting is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, military status or any other status protected by applicable local law. Please advise us at any point during the recruitment and selection process if you require accommodation. Skretting is committed to compliance with all applicable legislation, including providing accommodation for applicants with disabilities.