Job Profile:

Research Administration Specialist 3

Job Family:

Research Administration

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Responsible for collaborating with faculty and researchers in managing intermediate to complex aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.

Job Description:

Position Salary Range: $66,200 to $85,0000 per year, DOE

Job Description:

The Knowledge Enterprise (KE) Research Project Management Office (PMO) at ASU seeks an energetic, creative, and analytical individual to join us as a Project Manager, Research to help our faculty uncover the lessons of the past, navigate the perils of the present, and reinvent the promise of the future. ASU is evolving into a New American University that achieves excellence, access, and impact. To that end, KE, the home base for research at ASU, is charged with managing and growing a research portfolio that now exceeds $900M annually. This research encompasses fundamental and use-directed topics. 

Research PMO project management staff work closely and collaboratively with faculty, staff, and other stakeholders to plan, direct, organize, and execute fast-paced, complex research projects across a range of scales. In the university environment this requires: developing a working knowledge of cutting edge concepts and technologies; working with teams to develop proposals and other strategies to fund projects and programs (e.g., defining scope, outlining deliverables and milestones, developing costing models, and writing/editing support); understanding the importance of graduate and other training in the research enterprise; learning to navigate and anticipate the dynamic and ambitious ASU environment; and helping to manage resources efficiently and creatively by monitoring task and milestone delivery, tracking adherence to budgets, managing staffing requirements, and fulfilling reporting expectations. 

Essential Duties:

• Plans, develops, implements, and manages a project team from concept through complete task definitions, work requirement identification, and assignments. 

• Works closely and collaboratively with key stakeholders to define project scope, strategy, budget, and outcomes; identifies critical resource expertise requirements and targets appropriate internal and/or external sources to ensure optimal outcome(s). 

• Establishes and continually monitors/manages project expectations with the team; assigns tasks and identifies issues for resolution to ensure optimal team effectiveness. 

• Prepares and maintains project status reports and schedules; tracks milestones/deliverables, critical paths, and dependencies; resets expectations as needed in consideration of project progress/outcomes. 

• Responds to inquiries regarding project status; prepares and responds to regulatory reporting/filings to ensure compliance. 

• Supports the Principal Investigator in management, coaching, and supervision of project team members, both internal and contracted, to ensure optimal outcomes. 

• Builds, develops, and maintains relationships vital to project success. 

• Works collaboratively with Principal Investigator(s) to engage leadership, associated scientists, and other research-related staff to define and identify all required project infrastructure, including, but not limited to , space, build/reconfiguration of laboratory facilities, equipment, technology, and instrumentation to ensure timely availability for successful launch and ongoing project operations. 

• Prepares post-project reports, budget allocations, and summaries/filings to ensure timely dissemination of information to all interested parties. 

• Manages one or more projects with limited subcontractors, investigators, and/or institutions. 

• Proactively identifies, develops , and deploys solutions to improve the effectiveness of project operations. 

• Develops and maintains collaborative working relationships with multiple stakeholders within the project scope.  

• Utilizes knowledge of project purpose and scope in decision making and risk assessment, understanding the impact on outcomes/success. 

• Prepares and maintains project budget and resource projections. 

Desired Qualifications:

• Experience with scientific research activities and/or product development. 

• Evidence of Project Management Professional (PMP) certification. 

• Evidence of effective verbal and written communication skills. 

• Experience with updating websites and/or social media. 

• Experience in writing and developing proposals for funding from federal and/or philanthropic sources. 

Working Environment:

• Climate-controlled office setting subject to extended periods of being in a stationary position. 

• Regular use of a computer and other office productivity equipment, such as a calculator, copy machine and printer. 

• Ability to clearly communicate and exchange accurate information to perform essential duties. 

• Expected to be responsive to customers; engaged in work production; and resourceful, flexible, and respectful of others. 

Department Statement:

Each year since 2016, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.  

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$27817.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.