Project Coordinator (Project Coordination & Operations)

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

At Pavago, one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.

This is more than an administrative role. You’ll work closely with project managers, leadership, vendors, and internal teams to keep projects on track by managing timelines, coordinating communication, maintaining documentation, and ensuring deliverables are completed on time.

Responsibilities

Project Planning & Coordination

• Maintain project plans using Asana, Trello, Monday.com, ClickUp, or similar tools.
• Track timelines, milestones, dependencies, deliverables, and project status.
• Monitor progress and proactively escalate delays or risks.
• Help teams stay aligned on priorities and deadlines.

Documentation & Reporting

• Prepare meeting agendas, notes, action items, and project status reports.
• Maintain organized documentation in Google Drive, SharePoint, Confluence, or Notion.
• Track project progress, risks, blockers, and operational updates.

Stakeholder Communication

• Coordinate communication between project managers, leadership, internal teams, vendors, and external stakeholders.
• Follow up on tasks, approvals, and deadlines.
• Ensure clear communication and accountability throughout the project lifecycle.

Task & Resource Management

• Monitor task completion, dependencies, workloads, and scheduling conflicts.
• Ensure deliverables remain on track and nothing falls through the cracks.

Risk & Quality Support

• Identify bottlenecks, overdue tasks, and operational risks.
• Maintain risk logs and support quality control before deliverables are completed.

Required Experience & Skills

• 2+ years of experience in project coordination, operations support, or administrative/project support.
• Hands-on experience with Asana, Trello, Monday.com, ClickUp, or similar platforms.
• Strong Excel or Google Sheets skills, including formulas, pivot tables, and trackers.
• Excellent organizational, documentation, and communication skills.
• Strong follow-up, accountability, and time management.
• Comfortable working remotely across multiple stakeholders and time zones.

Nice to Have

• PMP, CAPM, Agile, or Scrum certification (or in progress).
• Experience supporting SaaS, marketing, professional services, construction, or operations-focused businesses.
• Familiarity with Agile workflows and KPI reporting.

What Success Looks Like

• Projects stay organized and on schedule.
• Timely completion of milestones and deliverables.
• Clear, accurate project reporting and documentation.
• Early identification and escalation of risks.
• Strong communication and stakeholder alignment.

Interview Process

• Initial Recruiter Screening
• Video Interview with Pavago Recruiter
• Practical Task (Project Tracker & Status Report)
• Client Interview
• Offer & Background Verification

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. It’s a short, self-recorded video that completes your application and allows hiring managers to get to know you before the interview process begins.

Rather than repeating your background during multiple screening calls, you’ll tell your story once, allowing future interviews to focus on meaningful conversations.

Don’t overthink it—you can record as many takes as you’d like before submitting. Your invitation will come from Spark Hire, so please check both your inbox and spam folder.