The Outside Processing & Shipping Coordinator is responsible for coordinating the movement of parts to and from outside processing vendors while ensuring all required paperwork and documentation is accurate and complete. This position also performs shipping and receiving activities, including loading and unloading trucks, staging materials, and maintaining accurate records of parts in transit. 

The ideal candidate is organized, detail-oriented, dependable, and comfortable working in a fast-paced manufacturing environment. This position requires strong attention to detail to ensure parts, quantities, paperwork, and vendor requirements are properly coordinated. 

Essential Duties and Responsibilities 

• Prepare, review, and maintain paperwork and documentation for parts being sent to outside processing vendors. 

• Coordinate the shipment and return of parts to and from outside processing suppliers. 

• Verify part numbers, quantities, purchase orders, and other required documentation before shipments leave the facility. 

• Receive and inspect incoming processed parts for proper identification and documentation. 

• Load and unload trucks using a forklift and other material-handling equipment. 

• Safely move, stage, and organize materials throughout the facility. 

• Ensure parts are properly packaged, labeled, and prepared for shipment. 

• Maintain accurate records of parts sent to and received from outside processors. 

• Enter and maintain information in the company's ERP system, such as SAP, as required. 

• Communicate with outside vendors, freight carriers, production personnel, purchasing, and other departments regarding the status and movement of parts. 

• Identify and report discrepancies involving quantities, paperwork, damaged materials, or missing parts. 

• Maintain a clean, organized, and safe work area. 

• Follow all company safety policies, procedures, and material-handling requirements. 

• Perform other duties as assigned. 

Qualifications 

Required 

• High school diploma or equivalent. 

• Previous forklift experience; ability to safely operate a forklift in a manufacturing or warehouse environment. 

• Strong attention to detail and accuracy. 

• Ability to read and understand shipping documents, work orders, and other manufacturing paperwork. 

• Good organizational and time-management skills. 

• Ability to work independently and prioritize multiple tasks. 

• Dependable attendance and a strong work ethic. 

• Ability to communicate effectively with coworkers, vendors, and transportation personnel. 

• Ability to safely lift, move, and handle materials as required by the position. 

Preferred 

• Previous experience in shipping, receiving, logistics, material handling, or a manufacturing environment. 

• Experience working with outside processing vendors. 

• SAP or other ERP system experience. 

• Experience with inventory transactions and material tracking. 

• Previous experience coordinating freight or transportation activities. 

Skills and Competencies 

• Detail-oriented and highly organized. 

• Strong documentation and record-keeping skills. 

• Ability to identify errors and discrepancies. 

• Strong communication and follow-through. 

• Safety-conscious approach to material handling. 

• Ability to work effectively in a team environment. 

• Ability to manage changing priorities in a fast-paced manufacturing setting. 

Work Environment 

This position is primarily performed in a manufacturing and warehouse environment and requires regular movement throughout the facility. The employee may be exposed to manufacturing equipment, noise, dust, and varying temperatures. Proper personal protective equipment (PPE) must be worn as required. 

The position requires frequent standing, walking, bending, reaching, and operating material-handling equipment, as well as loading and unloading materials. 

PHYSICAL DEMANDS        

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. 

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle, or feel, talk or hear; and smell. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop or crouch. The employee must regularly lift and/or move up to 45 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.  

While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and vibration. The employee is frequently exposed to fumes or airborne particles. The employee could be exposed to extreme heat and risk of electrical shock. The noise level in the work environment is usually loud.