Job Description:

POSITION SUMMARY:

Maintains accurate data related to acquisition, maintenance, asset records, inspections, and operating results of the Prineville Complex material handling assets;  including, but not limited to: tractors, trailers, dollies, chassis, forklifts, container movers and company passenger vehicles. Reconciles and reports data, and provides administrative support to the department.

PRIMARY RESPONSIBILITIES/FUNCTIONS:

40% - Monitor, maintain, reconcile and report data on fleet assets, including but not limited to:

• Preventative maintenance and repair work orders on transportation and distribution assets and company fleet of passenger vehicles

• Record and process supplier, dealer, and manufacturer’s warranty claims

• Help to ensure that new fleet assets are recorded properly when acquired and/or when taken out of service

30% - Drive consistently formatted, accurate reporting and communication to all departments

• Reconcile operations reports, support ad-hoc inquiries for analysis

• Run reports on fleet assets on a regular, scheduled basis

• Provide reports on fleet related operational, financial, and regulatory data utilizing both internal and third party source information

10% - Assist with the development of fleet related presentations, budgets and forecasts; including maintenance, repair, fuel, asset utilization, and shop labor/efficiencies

10% - Process timecards for various Transport personnel

10% - Other duties as assigned (i.e. provide back-up support to Parts Room Assistant as needed)

MINIMUM EDUCATION & SKILLS REQUIRED:

Educational/Experience Requirements: 

• High School Diploma, GED or equivalent

• Prefer prior experience in maintenance shops or company fleet administration

Required Technical Skills/Knowledge: 

• Must have valid drivers license

• Excellent computer skills; proficient with office tools and especially maintaining databases, creating reports, pivot tables, charts, etc.

General Knowledge and Abilities: 

• Communication: The ability to communicate information clearly and politely (both verbally and in writing) while ensuring that the quality and content of the message are relevant to the circumstances. This includes the ability to draft, proofread, and send written communications effectively.  This also includes the ability and willingness to carefully listen to others by asking appropriate questions and avoiding interruptions

• Confidentiality: Ability to work confidently, effectively and with discretion with all proprietary information

• Customer Service: Excellent phone and people skills to support inquiries

• Initiative: Self motivated and able to work with minimal supervision

• Multitasking: The ability to perform two or more tasks simultaneously or to shift back and forth between two or more activities or sources of information without difficulty

• Organization: Ability to manage work assignments though prioritization, paying attention to detail, and optimal time management

• Safety: Maintain a safe working environment by monitoring the work area for safety hazards; monitoring, identifying, and correcting unsafe work procedures or conditions; reporting safety issues to next-level management or safety committee; participating on safety committees and/or attending safety meetings; and following Company policies and hazardous energy and materials procedures, and reporting violations

• Teamwork: The ability to establish and maintain rapport, interact comfortably, and work well with co-workers. This includes cooperating, being supportive of others, willingly helping others, considering others’ ideas and opinions, sharing information, giving proper credit, and fulfilling team responsibilities

Physical Requirements: 

Ability to remain in a stationary position at least 75% of the time. This is largely a sedentary role requiring typing, use of phone, manual dexterity and fine motor skills for writing and operating office equipment; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.  

Work Environment: 

Primarily inside activities; not substantially exposed to adverse environmental conditions or changes in temperature. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

BENEFITS:

• Quarterly profit-sharing bonus

• FREE medical option for employees

• Company-funded retirement plan - no cost to employee

• Paid holidays

• Paid time off

• Tuition Assistance

• Employee discount

This job description is not all inclusive and is subject to change. Additional duties, responsibilities, and tasks may be assigned, as necessary. Employment remains “AT WILL” at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities.