As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

To learn more about Macomb County benefits click here

CLASSIFICATION TITLE:

SALARY:

DEPARTMENT:

Opening Date:

Closing Date:

FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The start time for this position is currently 8:30 a.m.

Flexible schedule as needed to provide support for legislative functions, such as Full Board, Commission, and work groups meetings and office events is required.

GENERAL SUMMARY

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Supports legislative operations through administrative duties. 

Schedules meetings of the Board of Commissioners and its committees.

Oversees the workflows of the submissions in the automated Agenda Management System (AMS) and routes agenda item requests, contracts, reports and other documents through the appropriate channels.

Utilizes AMS to create meeting and public hearing notices, preliminary and final agendas, proceedings minutes and other committee meeting outcomes.

Works with County departments to verify accuracy and completeness of and to obtain required information for agenda item requests. 

Provides meeting guidance, as it relates to agendas and minutes, for boards, commissions, and committees appointed by the Board of Commissioners.

Posts all notices, agendas, and minutes in the appropriate timelines and as required by law.

Attends Full Board and committee meetings, work groups, hearings and other gatherings and records pertinent details of discussion and Board action so that highly accurate accounts of proceedings are maintained for permanent record.

Publishes Public Notices, Resolutions and Ordinances and other notices as required by law, obtains signatures for formalization and delivers finalized materials to appropriate departments and individuals.

Adjusts schedule as needed to provide support for legislative functions, such as Full Board, Commission, and work groups meetings and office events.

Operates an automobile while performing assigned job duties.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience
•    Associate's degree or (at least sixty (60) completed credit hours) from an accredited college or university in Political Science, Business Administration, Public Administration, Paralegal or a related field
•    Two (2) years of experience providing administrative support in a government, legislative, or legal setting  

Preferred Education and Experience
•    Bachelor's degree from an accredited college or university in Political Science, Business Administration, Public Administration, Law or a related field 

Required Licenses or Certifications
•    Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:
•    General rules of order for meetings and some familiarity of statute requirements relative to procedures for public meetings (the Open Meetings Act) and familiarity with general rules of order for meetings (Roberts Rules of Order) 
•    Procedures, regulations, and processes specific and exclusive to the proper functioning of government agencies
•    Departmental policies, procedures, and practices
•    Modern office procedures and methods
 

Skill in:
•    Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
•    Providing customer service to internal and external customers via phone, email and in person
•    Performing a variety of duties, often changing from one task to another of a different nature
 

Ability to:
•    Use Microsoft Office Suite products, Google Apps, Civic Plus products  and other common programs 
•    Exercises judgement and independent thought
•    Establish and adapt work procedures
•    Manage priorities and work under deadlines
•    Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public
•    Conduct oneself with tact and courtesy
•    Work in an environment which embraces the county’s Dignity Campaign
•    Effectively speak, write and understand the English language
•    Effectively speak, write and understand a language other than English is preferred
•    Understand and carry out oral and/or written instructions
•    Accurately organize and maintain paper documents and electronic files
•    Maintain the confidentiality of information and professional boundaries
•    Work independently

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

Work Environment
Office or similar indoor environment: F/C
Outdoor environment: N/S
Street environment (near moving traffic): N/S
Construction site: N/S
Confined space: N/S

Exposures
Individuals who are hostile or irate: O
Individuals with known violent backgrounds: N/S
Extreme cold (below 32 degrees): N/S
Extreme heat (above 100 degrees): N/S
Communicable diseases: N/S
Moving mechanical parts: N/S
Fumes or airborne particles: N/S
Toxic or caustic chemicals, substances, or waste: N/S
Loud noises (85+ decibels): N/S
Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

Demand:
Balancing on even or uneven surfaces/ground: N/S
Bending (forward or backward bending at the waist): O 
Climbing up or down stairs, ladders, scaffolding and platforms: N/S
Crawling (moving about on hands and knees): N/S
Inspecting in confined spaces: N/S
Digging:  N/S
Driving on sealed and unsealed roads: O
Grasping, gripping, holding, clasping with fingers or hands: O
Kneeling to work at low levels: N/S
Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C
Lift/Carry/Move objects from one level/position to another: 
Up to 10 pounds: O
Up to 50 pounds: O 
More than 50 pounds: N/S
Over 100 pounds: N/S
Push/Pull objects away from or towards the body: O
Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O
Sitting in a seated position during the task performance: F/C
Standing in an upright position without movement: O
Walking considerable distances in the facility on multiple surfaces: O
Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The American Federation of State, County and Municipal Employees (AFSCME) - Local 411  bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.