At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role:
 

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Assist with all aspects of the administration of funds, management companies and associated fund structures and liaise with clients and intermediaries on a daily basis
• Coordinate with Corporate Services team on all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes for routine meetings and power of attorney
• Actively participate in client on-boarding projects and initiate bank account openings and systems set-up
• Handling day-to-day operations of the companies and responding to clients’ requests
• Being a point of contact for clients and third parties
• Maintain accurate investor and company records, files and statutory documents such as the Luxembourg Business Registers, Shareholder Registers and eFront and ensure regulatory and statutory filings are completed in a timely manner
• Assist/Coordinate with the preparation/review of simple legal documents and ensure proper execution and arrange for legalisations, notarisations and apostilles
• Liaise with Invoice processing team and support with preparation of electronic payment instructions to settle fund expenses
• Prepare payment instructions for intragroup transactions and investors payments
• Process and co-ordinate routine fund operations, including investor calls and distributions
• Assist with the accounts distribution and filing process
• Assist and support the induction, integration and training of junior staff

Skills, knowledge, expertise:

• Excellent written and oral communication skills in English (French, German or another European language will be considered an asset)
• Hold a university degree preferably in law, finance or business administration or hold or study towards a relevant fund/corporate administration qualification (preferably CGO/CGI certificate level or equivalent), (relevant in-house training to be provided through the Aztec Academy)
• 2-3 years of prior experience in a similar position
• Organisational skills, ability to multi-task and attention to detail
• High level of integrity and dependability
• Ability to work independently and as part of a team
• Advanced computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in-house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

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“For all accepted offers of employment with Aztec Financial Services (Luxembourg) S.A, candidates will be required to complete pre-screening requirements, including providing a criminal record certificate (extrait de casier judiciaire).”

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking