Adams Street Partners is actively seeking a dynamic Executive Assistant to join its growing team in London. This position will provide direct support to members of the Investments and Investor Relations teams and will also lead a team of Executive Assistants who will report directly to this role. Given our collaborative culture and administrative structure, this role will leverage strong organizational, technical, and people management skills, as well as the ability to work proactively and cohesively supporting other teams effectively. Responsibilities will include document/data management, meeting arrangements and extensive travel planning and project coordination.

Specifically, this individual will be responsible for:

• Managing complex calendars and coordinating logistics across multiple global time zones.
• Leading, managing and developing a team of Executive Assistants, providing ongoing coaching, feedback and guidance to ensure consistently high-quality administrative support across teams.
• Coordinating complex international and domestic travel and roadshows, including visas, flights, hotels, ground transportation and detailed itineraries.
• Partnering with internal and external assistants to coordinate meetings and travel, ensuring seamless and consistent planning.
• Prioritizing and managing information and correspondence, responding proactively and appropriately on behalf of stakeholders when required.
• Anticipating needs and preparing materials for meetings, conferences and business travel.
• Preparing and submitting accurate travel and expense reports in a timely manner.
• Welcoming clients and visitors and provide a professional experience consistent with Adams Street’s standards.
• Coordinating all aspects of meeting preparation, including reserving and setting up meeting rooms, arranging refreshments and catering, managing audiovisual requirements and preparing materials.
• Maintaining accurate and up-to-date information in Salesforce, including contact details, meetings, events and conference attendance.
• Providing back-up administrative support to colleagues as needed.
• Performing general administrative and office support responsibilities based on the needs of the team and firm.
• Researching, planning and coordinating team events, including holiday celebrations, team lunches and other engagement activities.

We are seeking candidates who view the Executive Assistant role as a long-term career path and possess a service-oriented demeanor, strong organizational and multi-tasking skills, business acumen and the ability to work in a team environment.  Candidates must have demonstrated experience in the above listed duties (in a professional services environment), plus:

• 6-8 years of executive assistant experience with at least two years of that experience in a private equity or financial services environment preferred.
• Experience scheduling calendars, coordinating meetings and managing high volume of international travel.
• Prior experience directly managing a team of Executive Assistants or administrative professionals.
• Ability to work as a hands-on leader who can provide executive support while also managing and developing others.
• Commitment to anticipating needs and resolving issues while demonstrating a professional and service-oriented demeanor.
• Must have a respect for confidential information and a mature approach to all matters of discretion.
• Desire to learn the context of the assignments and develop industry knowledge through exposure in the workplace.
• A professional presence with the judgment, discretion, and communication skills to build trust with senior leaders, clients, and colleagues.
• A highly proactive and accountable self-starter who anticipates needs, identifies solutions, and operates independently while knowing when to escalate.
• Proficiency in MS Word, Excel, and PowerPoint, Outlook along with database experience.
• A flexible, low-ego team player who is willing to contribute to broader office needs and ensure the smooth day-to-day operation of the London office.