Role

We are hiring a Corporate Paralegal to assist the corporate and operational backbone of that work. This is a hands-on role for someone who is happiest when the entity records are current, the contract repository is accurate, every executed document has a number and a home, and nothing is waiting on a signature that no one has chased. Roughly half the job is traditional corporate paralegal work, and half is legal operations: the systems, workflows and reporting that let a lean department carry a large volume.

It will be the second person in a two-person operational core, working directly with the Legal Affairs Coordinator and supporting our Executive Legal Counsel.

Tasks description

Corporate governance and entity management

• Maintain the corporate records for our US and LATAM entities: minute books, operating agreements, org charts, officer and director schedules, and the corporate entity register.
• Prepare and process routine governance documents, including board and member resolutions, written consents, officer certificates, secretary certificates and incumbency certificates.
• Handle entity formations, foreign qualifications, withdrawals and dissolutions; order certificates of good standing and certified copies; arrange apostilles and legalizations for LATAM filings.
• Track state registration triggers with Tax and Finance so we qualify where we have nexus, before a contract award forces it.

Contracts lifecycle

• Coordinate signature and execution across internal signatories and counterparties, chase outstanding signatures, and confirm and circulate fully executed copies.
• Maintain the contract repository so that status, counterparty, entity and effective date are accurate and current.
• Own the obligations calendar: renewals, expirations, notice deadlines and deliverable dates, with advance reminders to the responsible owner.
• Keep the executed-contracts library current and usable for Sales Engineering, Project Management and Supply Chain.

Document control and records

• Administer the legal document numbering system, assigning and recording document numbers across agreement types and keeping the register clean.
• Own the SharePoint architecture for Legal: naming conventions, folder structure, permissions and version control, so any executed document can be found in under a minute.
• File formal notices, change orders, insurance certificates and closing sets to the correct contract file, and keep the executed-contracts library current for Sales Engineering and Project Management.
• Support records retention and legal hold administration.

Legal operations and systems

• Maintain the legal request intake workflow, so requests arrive with the information Legal needs and are triaged consistently.
• Produce recurring reporting on request volume, turnaround times, NDA throughput and open matters.
• Support the drafting, formatting and publication of legal policies and standard operating procedures through Document Control.

Cross-functional support

• Support Finance and Tax with entity data, W-9s, certificates of good standing, KYC packages and customer onboarding questionnaires.
• Support Insurance and Risk with certificates of insurance, additional insured requests and contractual insurance requirements.

Qualification

Required

• Three to six years of corporate paralegal experience, with at least two of those years in an in-house legal department. In-house experience is a firm requirement for this role, not a preference.
• Demonstrated ownership of entity management and corporate governance
• entity portfolio, not just assisted on one.
• Hands-on experience administering contract records and execution: repositories, signature routing, filing and deadline tracking.
• Working command of a contract or document management system and of an e-signature platform, ideally DocuSign, including administration rather than just sending envelopes.
• Advanced Microsoft 365 skills, particularly SharePoint, Excel and Word, including document formatting, styles and comparison.
• Exceptional organization and follow-through. You keep your own tracker, you know what is outstanding without being asked, and items do not go quiet on your watch.
• Precision with detail. Entity names, signature blocks, effective dates, defined terms and document numbers are exactly right, because in this role they are the work product.
• Discretion with confidential commercial, financial and personnel information.

Strongly preferred

• Professional working proficiency in Spanish, written and spoken.
• Paralegal certificate from an ABA-approved program, or NALA Certified Paralegal (CP) or NFPA Registered Paralegal (RP/CRP) credential.
• Florida notary commission, or willingness to obtain one within ninety days.
• Experience in energy, renewables, construction, manufacturing or another asset-heavy industry with project-based contracting.
• Salesforce experience, particularly where Legal records or approvals sit inside the CRM.
• Exposure to legal spend management or e-billing.
• Bachelor’s degree.