JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As an Assistant Facilities Manager, you will support the Facilities Manager in delivering exceptional hard and soft services across an industrial portfolio. In this role, you will help maintain operational excellence, ensure safety and regulatory compliance, and foster positive relationships with clients and vendors. You will play a key role in the daily administrative, financial, and technical operations of the properties, ensuring they run smoothly and efficiently.

What your day-to-day will look like

Hard Services & Maintenance Support

• Assist with the coordination of maintenance and repairs for mechanical, electrical, plumbing, and structural systems.
• Conduct routine facility inspections and document findings for review.
• Support the implementation of preventive maintenance programs and track completion rates.
• Monitor building automation and energy management systems, reporting any anomalies.
• Assist in coordinating with contractors and suppliers to ensure timely service delivery.
• Support Health and Safety compliance initiatives and participate in safety inspections.

Tenant & Stakeholder Relations

• Serve as the first point of contact for routine tenant requests and inquiries.
• Respond promptly to tenant issues and coordinate appropriate resolutions.
• Build positive working relationships with clients and vendors.
• Assist in tenant satisfaction surveys and follow-up actions.
• Support communication between clients and internal teams.
• Participate in tenant meetings as required.

Administrative & Financial Support

• Process and verify invoices for accuracy before submitting them for approval.
• Track expenses against approved budgets and report variances.
• Maintain accurate records of maintenance activities, contracts, and service agreements.
• Assist in preparing budget recommendations and cost analysis reports.
• Support cost-saving initiatives through vendor negotiation and process improvements.
• Generate regular reports on operational performance and service delivery.

Emergency Response Support

• Assist in implementing emergency response plans and procedures.
• Participate in emergency drills and training exercises.
• Serve as a backup emergency contact for after-hours facility issues.
• Support coordination with emergency services when incidents occur.
• Help maintain emergency equipment and supplies inventory.
• Document emergency incidents and contribute to post-incident reviews.

Sustainability & Technology Management

• Support energy efficiency initiatives and track utility consumption.
• Identify opportunities for operational improvements and cost reduction.
• Assist in implementing sustainability programs across the portfolio.
• Utilize a Computerized Maintenance Management System (CMMS) to create, track, and close work orders.
• Maintain accurate facility documentation, digital records, and performance metrics data.
• Assist with technology implementations and system upgrades.
• Participate in professional development opportunities to enhance technical knowledge.

Required Qualifications

• Degree holder with 3–4 years of relevant experience in facilities or property management; OR
• Diploma holder with 5–7 years of relevant experience in facilities or property management.
• Strong technical knowledge and hands-on experience in managing Fire Protection Services, ACMV (Air Conditioning and Mechanical Ventilation) systems, and Cranes / lifting equipment within an industrial setting.

Preferred Qualifications

• Relevant professional certifications (e.g., Fire Safety Manager (FSM), Workplace Safety & Health (WSH) certification, or Lifting Supervisor certificate)
• Certified training in ACMV maintenance or energy management
• Familiarity with Building Automation Systems (BAS) or energy management tools
• Knowledge of occupational health, safety, and environmental regulations
• Experience assisting with operational budget preparation and variance reporting

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.