Administrative Assistant

BGE, Inc. is a nationwide engineering consulting firm that provides services in civil engineering, planning, landscape architecture, construction management, survey and environmental services for public and private clients.  Our employees enjoy a comprehensive benefits package to include outstanding health care, generous 401(k) match, career mapping and highly competitive time away from work programs to include dependent care.

At BGE, we seek out challenges and apply our community minded approach to see the big picture and uncover opportunities. We are adept at analyzing a situation, seeing it for what it can be and delivering the right response. Through it all, we connect with customers, employees, and communities and do what we say we will do with integrity and commitment.

Our culture sets us apart from most with our commitment to serve our clients, our community and our employees. We seek out those professionals aligned with our core values - integrity, commitment, respect, and excellent reputation.

Location: Jacksonville

10151 Deerwood Park BLVD

Jacksonville, FL 32256, USA

Job Responsibilities

• Provide front desk administrative support to multiple departments within a Civil Engineering and Design firm.
• Greet clients, answer and appropriately direct a moderate amount incoming calls, and manage daily office operations
• Coordinate new hires regarding office space, computer/phone equipment, and supplies
• Oversees purchase of office supplies and overall front office activities
• Coordinate food ordering, catering, and room settings (20-25 monthly).  Set up and clean-ups for breakfast, lunch, and office events. 
• Make travel arrangements and conference reservations as needed (5-6 monthly)
• Respond to inquiries and informational requests
• Assist with composing, compiling, and binding marketing materials for project pursuits
• Prepares FedEx, UPS, and other express carrier packages for shipment
• Other duties as assigned and uses greater judgement and initiative to determine the approach or action to take in non-routine situations.

Job Requirements

• Minimum of 2 years administrative experience, and proven ability to work with limited supervision
• Exhibits a professional and welcoming front office presence
• Civil engineering office support experience - Preferred
• Must have excellent time management skills, and ability to coordinate with all levels of staff and handle multiple tasks
• Strong proof reading and editing skills and grammar
• Proficient in Word, Excel, and Outlook

Experience working in the professional services industry is a plus.  Dependability/Reliability is a must.