Sobre esta vaga de Administrative Assistant na Ableserve
Shift: Monday - Friday | Day Shift
Payrate: $32.34 hourly rate | Weekly pay
Location: San Francisco, Ca
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2026 Employee Benefits | Front Line Team Members
Essential Duties and Responsibilities
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Provide administrative support to the Chief Engineer, Engineering Manager, and engineering staff.
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Create, track, and maintain work orders through the Computerized Maintenance Management System (CMMS).
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Schedule preventive maintenance activities and coordinate service appointments with vendors and contractors.
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Maintain engineering records, equipment documentation, permits, compliance reports, and service contracts.
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Process invoices, purchase orders, and departmental expenses while ensuring proper approvals and documentation.
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Track engineering department budgets, inventory levels, and supply orders.
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Assist with vendor onboarding and maintenance of vendor certificates of insurance (COIs).
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Prepare reports related to maintenance activities, equipment performance, and departmental metrics.
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Coordinate meetings, training sessions, and inspections for engineering staff.
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Maintain filing systems for engineering manuals, warranties, equipment logs, and compliance documents.
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Serve as a point of contact for tenants, vendors, and internal departments regarding engineering-related requests.
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Assist with life safety inspections, compliance documentation, and regulatory reporting.
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Monitor and update maintenance schedules to ensure timely completion of assigned tasks.
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Support special projects and other administrative functions assigned.
Qualifications
Education
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High school diploma or GED required.
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Associate degrees in Business Administration, Facilities Management or a related field preferred.
Experience
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2+ years of administrative experience, preferably supporting engineering, facilities, maintenance, construction, or property management teams.
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Experience with CMMS, work order systems, or facilities management software preferred.
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Experience processing invoices, purchase orders, and vendor documentation preferred.
