Entry-Level Administrative Coordinator – Assistive Care

Location: Linwood, New Jersey, with occasional travel to Toms River
Employment Type: Part time, hourly
Schedule: Approximately 10–25 hours per week; schedule to be determined
Compensation: $18.00 – $20.00 per hour

BAYADA Home Health Care is seeking an hourly, part-time Administrative Coordinator to support our Assistive Care office in Linwood, NJ, with occasional support at the Toms River office.

This is an entry-level opportunity for an energetic, organized, and people-oriented professional who enjoys keeping processes on track and helping a team succeed. The Administrative Coordinator will support office administration, employee onboarding, caregiver and client-facing communication, and local social media efforts. This position is primarily based in Linwood, with occasional travel to the Toms River office as needed.

If you are dependable, creative, comfortable working independently, and excited to contribute to a mission-driven team, this may be the opportunity for you.

Responsibilities

• Support employee onboarding by maintaining checklists, gathering required information, coordinating background checks, and tracking next steps.

• Assist with new-hire orientations and help ensure employees receive a welcoming, organized introduction to the office and BAYADA.

• Monitor onboarding and performance-evaluation timelines and follow up on outstanding items to support timely completion.

• Answer phones, take messages, and provide dependable phone support with a calm, friendly, and professional presence.

• Welcome clients, families, employees, caregivers, and visitors and help create a warm first impression at both offices.

• Provide front-desk coverage and support daily office flow.

• Prepare outgoing mail, information packets, forms, and routine correspondence as needed.

• Maintain accurate filing, data entry, onboarding records, and general administrative documentation.

• Support office managers with routine administrative tasks and changing operational priorities.

• Monitor office supply levels and help coordinate orders for approval.

• Help maintain shared office spaces, including reception and conference areas.

• Contribute to local office social media efforts by taking photos, identifying engaging content, and assisting with posts in accordance with BAYADA guidelines and office direction.

• Bring energy, creativity, professionalism, attention to detail, and alignment with The BAYADA Way to every interaction.

Qualifications

Required

• High school diploma or equivalent.

• Strong phone presence and interpersonal skills.

• Excellent organization, attention to detail, and follow-through.

• Comfort using computers and learning office systems.

• Working knowledge of Microsoft Word, Excel, and PowerPoint.

• Ability to manage multiple tasks, follow established processes, and maintain accuracy in a fast-paced office environment.

• Ability to work independently and travel occasionally to the Toms River office as needed.

• Genuine desire to support a caring, service-oriented team environment.

Preferred

• Previous administrative, receptionist, front desk, office support, onboarding, or customer service experience.

• Experience in healthcare, home care, or another fast-paced service environment.

• Experience with background-check coordination, employee records, data entry, filing, or administrative tracking.

• Interest or experience in photography, social media, content creation, or community engagement.

• A creative, upbeat approach to representing the office and connecting with the local community.

What Success Looks Like

• Onboarding checklists and background-check steps are organized, accurate, and completed on time.

• Orientations and administrative follow-up are handled with professionalism and care.

• Phone calls, visitors, records, supplies, and daily office needs are managed reliably.

• Office social media content is timely, creative, and aligned with BAYADA’s values and brand standards.

• The team can count on you to work autonomously, communicate clearly, and adapt as priorities change.

Schedule and Work Environment

• Hourly, part-time schedule of approximately 10–25 hours per week.

• Primarily office-based in Linwood, with occasional work at the Toms River Assistive Care office as business needs require.

• Some travel to the Toms River office may be required.

• This position is designed for an entry-level professional who is ready to build a strong foundation in office operations, onboarding, client and caregiver support, and community engagement.

• As the Assistive Care offices grow, this role may provide opportunities to take on additional responsibility and pursue future career growth within office operations, client services, recruiting, or related areas.

Employment Details

• This is an hourly, part-time position with an anticipated schedule of 10–25 hours per week.