Job Summary:

LifeSafety Management is seeking a detail‑oriented Accounting Specialist to support our Boynton Beach, FL office. This in‑office role reports to the accounting supervisor and works closely with project management, service, and project teams. The position is responsible for all construction billing and accounts payable, including lien waivers, subcontractor and vendor invoice processing.

We are looking for a task‑driven professional who is skilled in organization, accuracy, and can effectively manage multiple billing and accounts payable responsibilities.

Essential Duties and Responsibilities:

• Prepare and submit all construction billing, including progress billing, schedules of values, lien waivers, and pay applications.
• Track contract amounts, change orders, WIP adjustments, and retainage.
• Submit billings through owner and general contractor payment portals. Continuously monitor approval status.
• Process all accounts payable, including entering subcontractor and vendor invoices, coding to the correct job and GL account.
• Prepare weekly check runs and ACH payment batches for approval.
• Post weekly outgoing A/P payments.
• Collect W-9s and maintain vendor records.
• Collect and track subcontractor and vendor certificates of insurance and lien releases prior to payment.
• Assist the team with ad-hoc projects and special assignments as needed.

Required Skills & Qualifications:

• High School diploma or GED
• 2-5 years of construction billing experience required. Accounts payable or general accounting function experience preferred.
• Familiarity with progress billing concepts, or the ability to learn them quickly (e.g., schedules of values, retainage, change orders, and lien waivers).
• Experience with construction payment portals such as Textura, GC Pay, or Procore.
• Ability to work consistently in an in-office environment.
• Attention to detail and accuracy in data entry.
• Strong communication skills for interaction with vendors and internal teams.
• Ability to prioritize tasks and meet deadlines in a dynamic environment.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, etc.)

Preferred Qualifications:

• Experience in the fire and life safety or construction industry preferred.
• Experience with Solutions Q360 as accounting software preferred.
• Bachelor’s degree preferred.