Position Overview 

The Administration Officer serves as the backbone of operational efficiency, orchestrating seamless support across four pillars: Administrative & Logistics Support, Front Desk & Office Management, Hotel Bookings for Staff, and Asset Oversight. By ensuring staff and guest needs are met, maintaining a secure and well-functioning office environment, coordinating travel and accommodation, and safeguarding organizational property, the Administration Officer transforms routine operations into a reliable framework that empowers teams, enhances productivity, and sustains organizational excellence

What You’ll Do🌟 

Administrative and Logistics support to staff and guests (30%)

• Prepare monthly airtime, Closed User Groups(CUG), and data schedules in a timely and accurate manner.
• Ensure availability and functionality of work tools (phones, laptops, MiFi devices, etc.) for all staff.
• Coordinate with service providers and the IT team to maintain reliable office fibre internet connectivity.
• Manage meal delivery services (breakfast and lunch), ensuring accuracy of orders and addressing staff feedback on vendor performance.
• Respond promptly to issues raised through the Admin Help Desk, providing timely resolutions.
• Arrange transportation, hotel bookings, and meal provision for international guests, update guest trackers, and ensure a pleasant visitor experience.
• Support international travel for local staff, including booking flights, airport transfers, travel insurance, updating the international travel tracker, and ensuring a smooth travel experience.
• Book accommodation for local staff traveling within the country, ensuring adherence to defined SOPs.
• Plan and manage logistics for office-based events (e.g., retreats), including booking meeting rooms, coordinating meal delivery, and arranging necessary materials such as stationery, projectors, and speakers.

Front Desk and General Office Management (30%)

• Welcome and attend to guests at the reception desk, ensuring timely assistance and a positive overall experience.
• Maintain cleanliness and presentation of the front office area, including the lounge, throughout the day.
• Monitor office access and register visitors to uphold safety, security, and protection of office property.
• Report suspicious activity or individuals to safeguard staff and premises.
• Manage office communications, including calls on the landline, mail delivery, and guest messages to staff.
• In charge of  opening and closing office premises and ensuring individual offices are well locked at the close of day.
• Ensure safety of premises by enforcing security protocols, maintaining security lighting, and reporting irregularities or violations promptly.
• Oversee security operations by monitoring guard transitions, conducting spot checks, and coordinating with supervisors when necessary.
• Enforce security protocols for office equipment and ensure staff compliance.
• Supervise office cleaners to ensure a clean, safe, and secure working environment.
• Manage general office facilities, including lease administration, repairs, and overall infrastructure support.
• Organize and allocate office space to optimize functionality and efficiency.
• Ensure indoor lights, ACs and fans are switched off at the close of each day and security lights are on for the night
• Monitor usage of utilities such as electricity and water and investigate any abnormal increments in monthly bills to identify root causes, verify billing accuracy, prevent wastage, and implement cost‑control measures.
• Ensure constant supply of drinking water at the office by coordinating delivery with the vendor as per the established schedule
• Ensure that water dispensers, ACs, Solar Equipment, Fire -Extinguishers and other office equipment are serviced in a timely manner
• Manage compound maintenance (mowing, watering of outdoor plants, weeding and tree trimming) as per established schedule

Office Equipment and Asset Management (20%)

• Review and propose improvements to equipment management policies and train staff to ensure adherence to established guidelines.
• Keep the equipment tracker updated in real time, clearly recording the location and status of all items.
• Enforce item sign‑out and return procedures, ensuring accountability for all equipment under Admin custody.
• Arrange insurance coverage for valuable equipment immediately upon acquisition by Educate!.
• Support the Logistics and Stores Assistant with verification and shipping of program materials.

Central Management of Hotel Bookings for Local Staff (20%)

• Monitor hotel booking requests submitted by staff via email to ensure compliance with organizational requirements, and take appropriate action on non-compliant requests.
• Maintain and update the hotel booking tracker in real time, ensuring accuracy and accessibility.
• Collect and provide feedback to both hotels and staff to strengthen relationships and improve service quality.
• Respond to inquiries from hotels and staff regarding bookings and services.
• Maintaining cordial relationships with partner hotels to ensure seamless operations 
• Collect EFRIS invoices from hotels after staff checkout and compile with all relevant supporting documents and share promptly with the Finance Officer to facilitate timely payments to hotels.
• Conduct training sessions for new staff and refresher sessions for existing staff to ensure full understanding and adherence to hotel booking policies.
• Lead the process of identifying, evaluating, and contracting new partner hotels.
• Maintain an up-to-date tracker of hotel contracts and spearhead contract renewals to ensure continuity before agreements lapse.

Who You Are 🦸‍♀️🦸‍♂️

• Bachelor’s degree in Business Administration or any relevant field, at least 2 years of professional experience.
• Proficiency with MS Office Suite, with excellent MS Word and Excel skills
• Excellent interpersonal and written communication skills
• Excellent attention to detail
• Thoroughness when accomplishing tasks
• Systems oriented, 
• High integrity 
• Excellent customer service, general management and strong personality.
• Experience in multitasking in a fast – paced environment, set priorities, work independently as well as thrive a team.
• Fits our Five Culture Tenets (see What is Educate! About? below); Learn more by looking at Educate!’s culture deck here 

What We Offer 

• A vibrant, mission-driven environment with a supportive and fun team. 
• Competitive salary based on experience.
• Learning & growth opportunities  

Application Process: Rolling basis, interviews happening soon!

Terms 

• Location is Kampala, Uganda

Enveritas builds solutions to improve the measure of sustainability in agricultural supply chains and include smallholder farmers in responsibly sourced agricultural products, in particular coffee and cocoa. A key component of this requires developing and financing projects that directly improve sustainability of production and benefit the livelihoods of smallholder farmers. 

We are a dynamic non-profit organization working across 34 coffee and cocoa growing countries around the world, with a remote-first environment. We bring together tech and machine learning with rigorous field processes to collect and process data on supply chain sustainability and environmental impact. This is made possible by a hard working and diverse team that is dedicated to delivering impact to smallholder farmers and developing more sustainable coffee and cocoa supply chains. 

Summary  

Enveritas is looking for exceptional talent to join our team in Uganda. This role will be responsible for coordinating impact projects and on-the-ground data collection in Uganda. We are looking for a self-driven, operationally-minded, detailed-oriented, and analytical individual with more than 4 years of professional experience, including time spent in project and stakeholder management. More specifically, this individual must have experience carrying out detailed operational tasks, coordinating teams to successfully deliver against objectives, synthesizing insights from large datasets, and proactively identifying opportunities for improvement. We are looking for someone who is a doer and a problem solver, has a high degree of ownership towards the quality of his/her work, and has the potential to take on increasing responsibility both on project coordination and data and outcomes analysis.

You will support Impact-related efforts in Uganda, focusing on (1) project rollout and operational coordination, (2) on-the-ground data collection, quality control, and analysis and (3) management of implementing partners and stakeholders. 

The position is full-time. You will be based in Uganda, with travel to rural coffee regions, mostly in Central and Eastern Uganda. You will report to a small team of international and regional staff and have the backing of a global team with deep experience in sustainability, technology, operations, and stakeholder management.

Key Responsibilities 

Operational Oversight and Partner Management

• Oversee the operational execution and day-to-day management of in-country impact interventions (e.g., including coordinating logistics, liaising with local leaders and overseeing interactions with farmers in rural coffee regions)
• Oversee and provide guidance to implementing partner team members 
• Proactively identify opportunities for process improvements and drive continuous optimization
• Monitor project progress, identify and resolve issues, and provide regular status updates to stakeholders, Uganda country leadership and Impact team
• Communicate regularly to Enveritas’ Impact and Operations teams to ensure continuous improvement of solutions and timely delivery of projects
• Help build connections with national and regional stakeholders or implementing partners, including government, exporters, farmers’ organizations, NGOs, and research institutes
• Help coordinate local government compliance for on-the-ground operations
• Support other operational tasks in Uganda as needed

Impact support and data analysis 

• Support the design and roll-out of data collection tools (e.g., surveys) and training programs
• Build knowledge on coffee agronomy in Uganda
• Develop and customize training materials and provide training to implementing partner field staff
• Run analyses on the data collected at the same time as tracking key project indicators (preferred experience with Excel) 
• Monitor the quality of data collected daily, synthesize insights and report results to the Impact team
• Develop presentations for key in-country stakeholders

Required qualifications:

• Bachelor's degree in Economics, Computer Science, Mathematics, Agriculture or related fields
• 4+ years of experience including in project management and stakeholder management, preferably with some rural / agricultural focus 
• Willingness to travel and work in rural areas and willingness to work outside of normal hours during more intense periods 
• Strong analytical skills and experience with quantitative data analysis to drive decision-making
• Familiarity with data analytics tools and/or demonstrated ability to learn quickly (e.g. Excel, Looker, other business intelligence software) 
• Excellent verbal and written proficiency in English and one local language
• Proactive and able to take ownership to drive forward work with limited oversight
• Passion for sustainable economic rural development 
• Positive attitude and integrity

Preferred qualifications:

• Knowledge of agriculture and/or sustainable farming practices
• Experience with primary data collection (survey design, processing of survey data)
• Experience with monitoring and evaluation of agricultural development projects 

How to Apply

Please apply via our Greenhouse job posting. Feel free to contact us at jobs@enveritas.org should you have any questions about the position or the interview process. Questions about this opportunity or process will not reflect negatively on your application.

We care deeply about diversity. Our work is complex and nuanced, so the more diversity we have in the voices working on our problems, the larger of an impact our work can have for the world. Enveritas is an Equal Opportunity Employer ​encouraging an inclusive and diverse workforce. We embrace and celebrate the unique experiences, perspectives, and cultural backgrounds that each individual brings to the workplace. We are dedicated to hiring employees who reflect the communities we serve and strongly encourage qualified candidates from all backgrounds to apply.​

A few notes about our communications: We are not able to reply to messages sent to staff outside of either our application process or our jobs email address, as this is unfair to other candidates. Also, Enveritas has been made aware of fake job postings by individuals pretending to hire persons seeking employment. These individuals are looking to collect personal information about you for fraudulent purposes. All legitimate Enveritas job openings are posted under https://enveritas.org/jobs/ and all recruiting emails from Enveritas team members will come from @enveritas.org.

About One Acre Fund

Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our Why Work Here blog post.

About the Role

As the Commercial Lead, you will design and execute our commercial vision in Uganda. You will bridge the gap between high-level strategy and rural execution, overseeing a diverse portfolio that includes both market access for cash crops (like Coffee and Macadamia) and oversight of our rural retail operations (input sales). This is a high-impact role where you will own the full P&L, lead vertical integration efforts, and design the systems that connect thousands of farmers to global markets.

Responsibilities

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

Experience & Qualifications

• Educational Background: Bachelor’s degree in Business Administration, Agricultural Economics, Marketing, or a related field.
• Professional Experience: 5+ years of experience in business development, market access, or commercial strategy.
• Value Chain Expertise: Deep understanding of agricultural value chains; experience with Coffee or Macadamia is strongly preferred.

Relevant skills

• Commercial & Strategic Acumen: Demonstrated ability to develop commercial strategies and identify significant revenue generation as well as impact opportunities in the agricultural sector for both farmers and the organisation
• Innovation Pipeline Management: Proven capability in prioritising, designing, running, and scaling commercial pilots in a logical and evidence-based sequence.
• Financial & Risk Modeling: Strong proficiency in financial modeling and budget management.
• Supply Chain & Logistical Execution: Proven capability in overseeing partner negotiations, aggregation logistics, quality control, last-mile distribution, and ensuring products meet buyer standards or export regulations.
• Project & Performance Management: Track record of setting and reviewing KPIs, managing complex multi-workstream projects, and driving accountability for results.
• Partnership Management: Demonstrated success in identifying, developing, and managing commercial partnerships with buyers, processors, and distributors.
• Stakeholder Influence: Ability to represent the department at senior levels and secure buy-in from cross-functional teams, including Field Operations and Government Relations.
• People Leadership: Experience coaching senior staff and building a results-oriented, collaborative team culture.

Preferred Start Date

As soon as possible

Job Location

Jinja, Uganda

Benefits

Health insurance, housing, and comprehensive benefits

Eligibility

One Acre Fund can support a work permit for this role. However, nationals of (or those with an extensive professional background and work history in) our countries of operation are preferred.

Application Deadline

08 July 2026. Please note that we hire on a rolling basis, which means that applications are reviewed and processed on a continuous basis until a hire is made.

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

About One Acre Fund

Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our Why Work Here blog post.

About the Role

You will support the Uganda program with financial analysis, budgeting, and reporting to inform decision-making. In addition, you will collaborate with the Grants Finance team in overseeing the financial aspects of specific Uganda-focused grants, including budgeting, reporting, compliance, and stakeholder engagement.

Responsibilities

Financial Planning and Analysis

• You’ll lead the development and continuous update of 5-year rolling forecasts and financial models. You will ensure alignment on financial, operational, and impact assumptions between the Country Director and Global Finance to drive informed, long-term strategic decisions.
• You’ll act as the primary financial advisor for all strategic initiatives, providing rigorous recommendations backed by sensitivity analyses. You will ensure every decision with financial consequences is grounded in Global Finance’s best practices and a deep understanding of potential fiscal outcomes.
• You’ll direct the monthly financial reporting and Budget vs. Actual (BVA) processes in collaboration with department heads. By providing senior leadership with targeted analysis and performance updates, you will serve as a key partner in managing the Uganda program’s fiscal health and communicating results to stakeholders.

Grants Management

• You’ll direct the lifecycle of grants by ensuring compliance with donor requirements, overseeing accurate reporting, and continuously enhancing tracking systems and databases for efficiency.
• You’ll lead the development of donor budget reports and forecasts, monitoring grant spending against budgets to ensure fiscal alignment and proactive performance management.
• You’ll manage comprehensive fund flow models to guarantee operational liquidity for restricted activities, while acting as the strategic liaison between Finance, Field, and Fundraising teams to synchronize fund transfers and grant progress.

Compliance and Control

• You’ll lead the preparation and timely filing of all Uganda-specific tax returns and statutory obligations in strict alignment with local regulatory frameworks. You will serve as the primary point of contact for internal and external audits, ensuring seamless reviews through meticulous data organization and documentation.
• You’ll strengthen the organization’s financial integrity by proactively identifying control weaknesses and risk exposures. You will partner with country leadership and department heads to drive process improvements, seal compliance gaps, and implement robust governance frameworks.

Career Growth and Development

We have a strong culture of constant learning, and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• A Bachelor’s degree in Finance, Accounting, or Business Administration, underpinned by a rigorous command of accounting fundamentals and financial reporting standards.
• Over 4 years of progressive experience in finance, consulting, or strategic advisory. 
• Full professional qualification in ACCA or CPA (U)
• Experience managing multi-currency grants from major donors.
• Fluency in Power BI and Google Sheets with intermediate Microsoft Excel modeling capabilities. Proven ability to architect complex financial models and leverage data visualization to drive executive-level decision-making.

Preferred Start Date

As soon as possible

Job Location

Jinja, Uganda

Benefits

Health insurance, housing, and comprehensive benefits

Contract Duration

Eligibility

This role is only open to citizens or permanent residents of Uganda.

Application Deadline

07 June 2026. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.