Assistant Director – Oklahoma Hillels

Role Overview

As the Assistant Director of Oklahoma Hillels, you will play a pivotal role in shaping Jewish life for students across multiple campuses throughout the state. Working within a dynamic, multi-campus system, you will help advance strategic initiatives, strengthen operations, and elevate student engagement while supporting a growing and diverse Jewish student population.

This position offers an exciting opportunity to lead with independence and creativity while helping scale and deepen the impact of Oklahoma Hillels’ statewide reach. You will collaborate closely with professional staff, student leaders, trustees, and community partners to foster vibrant, pluralistic Jewish communities—meeting students where they are, both geographically and personally.

In this multifaceted role, you will help oversee daily operations, supervise and mentor staff and student interns, support strategic communications, and provide counsel on key organizational priorities. Your ability to think strategically, manage complexity, and build meaningful relationships will be essential to ensuring cohesive, high-quality Jewish life experiences across Oklahoma’s campuses.

What You’ll Do

Strategic Leadership

• Serve as a trusted advisor and partner to the Executive Director, providing strategic insight on organizational priorities and statewide initiatives.
• Support and help implement Oklahoma Hillels’ strategic plan across multiple campuses.
• Identify opportunities for growth, innovation, and increased impact within a regional Hillel model.
• Help ensure consistency of mission, values, and student experience across campuses while allowing for local campus culture.

Student Engagement and Programming

• Collaborate with students to design and execute innovative, pluralistic programs that resonate across diverse campus environments.
• Create and implement strategic engagement plans to connect with Jewish students statewide, including those on smaller or emerging campuses.
• Steward Shabbat dinners, holiday celebrations, rituals, and community-building experiences across multiple sites.
• Empower student leaders to take ownership of programming and initiatives aligned with Hillel’s mission and values.

Supervision and Training

• Supervise early-career staff, supporting their professional growth within a multi-campus structure.
• Oversee and mentor student interns across campuses, providing training, guidance, and leadership development.
• Coordinate intern recruitment, onboarding, and training processes.
• Foster a culture of accountability, creativity, and collaboration among staff and interns.

Executive Support

• Support the Executive Director in communicating with external stakeholders, including Board members, university partners, community leaders, and donors.
• Support the Executive Director in managing priorities, scheduling, and preparation for meetings and presentations.
• Assist with drafting reports, communications, and materials for internal and external audiences.

Administration and Operations

• Support budgeting, event logistics, and communications across multiple campuses.
• Coordinate with campus partners, vendors, and external service providers statewide.
• Help ensure smooth operation of Hillel spaces and offices, including vendor coordination and financial documentation support.
• Implement best practices that enhance efficiency, consistency, and effectiveness across a regional organization.

Collaboration and Outreach

• Help represent Oklahoma Hillels at campus events, community gatherings, and statewide meetings.
• Build partnerships with campus organizations, faith communities, and student groups across Oklahoma.
• Strengthen Hillel’s visibility and relationships on campuses and within local Jewish communities.

What You’ve Accomplished

• 2–5 years of professional experience in Hillel or a related Jewish experiential education field.
• Bachelor’s degree required; advanced degree a plus.
• Significant engagement with Israel, including familiarity with its culture, history, and contemporary realities, as well as Jewish life beyond the U.S.
• Demonstrated success in:
  • Developing, implementing, and evaluating programs.
  • Building pluralistic, welcoming Jewish communities.
  • Mentoring and inspiring college-age students through relational and experiential education.
  • Managing multiple projects while maintaining strong attention to detail.
  • Building partnerships and networks across diverse stakeholders.

What You’ll Bring to the Job

• A passion for working with emerging adults and supporting their growth as Jewish leaders.
• Commitment to Jewish pluralism and comfort serving as a role model and mentor.
• A deep connection to Israel and Jewish peoplehood, with the ability to engage students thoughtfully.
• Strong knowledge of Jewish culture and history.
• An entrepreneurial mindset: adaptable, resilient, and comfortable working in a growing, evolving organization.
• Excellent communication skills with students, parents, alumni, donors, and campus partners.
• Comfort working both independently and collaboratively in a statewide, multi-site environment.

What You’ll Receive

• Competitive nonprofit salary range: $75,000 - $85,000, commensurate with experience.
• Comprehensive benefits package, including health insurance, retirement plan, life and disability insurance, flexible spending accounts, generous PTO, and parental leave.
• Professional development, mentoring, and opportunities for growth within the Hillel movement.
• Being part of a statewide Hillel team and national Hillel community of practice.

About Oklahoma Hillels
Oklahoma Hillels is a statewide Jewish campus organization serving students across multiple colleges and universities throughout Oklahoma. We have two locations, including a brand new, state-of-the-art facility in Norman serving the central part of the state, and a second location on the University of Tulsa’s campus that serves schools in the northeast. This is an exciting moment to join our Hillel team as we embark on a new chapter of growth, creativity, and impact—building on strong foundations while imagining what’s next.

Through a collaborative, regional model, we provide meaningful Jewish experiences—including engagement, leadership development, Shabbat and holiday celebrations, and community-building—tailored to each campus while grounded in shared values and vision. Oklahoma Hillels is committed to creating inclusive, pluralistic Jewish communities where students feel a strong sense of belonging and connection, no matter where they attend school.

About Norman, Oklahoma

Nestled in the heart of the state and home to the vibrant University of Oklahoma, Norman, Oklahoma, offers the perfect blend of college-town energy and genuine community warmth. With a lively arts scene, locally owned coffee shops and restaurants in the historic Campus Corner district, and spirited game days that bring the whole city together, Norman is a place where tradition and innovation thrive side by side. Just minutes from the cultural and social opportunities of Oklahoma City, Norman provides the best of both worlds—big-city access with small-city ease. You can enjoy beautiful parks and trails, a strong sense of community, and an affordable cost of living that allows you to truly put down roots.

About Oklahoma City, Oklahoma

Oklahoma City is a dynamic and fast-growing capital city where opportunity, culture, and community come together. As the heart of the state, Oklahoma City offers the energy of a major metro with the accessibility and friendliness of a smaller city. The city is home to a thriving arts community, professional sports with the Oklahoma City Thunder, and a rich Western heritage; OKC delivers a high quality of life with heart. With an affordable cost of living and a welcoming, collaborative spirit, Oklahoma City is an ideal place to build meaningful connections.

Job Description: 

The Project Manager provides comprehensive direction and leadership for either an entire project or a segment of a larger, more intricate project, collaborating closely with the Superintendent. They fully oversee and manage the operation and administration of the project, fostering lasting relationships with clients, design teams, and subcontractors. Acting as the primary liaison between Lingo, owner representatives, major subcontractors, architects, and engineers, they offer valuable input rooted in construction expertise to enhance project outcomes. Responsible for managing project personnel and ensuring compliance with Lingo standards, they also oversee resource allocation and client satisfaction. Project Managers supervise project teams to ensure successful project delivery. With a focus on overall project direction, completion, and financial outcomes, this role demands strong business acumen, leadership, organizational prowess, and effective communication and client service skills.  

Responsibilities: 

• Collaborate with the Superintendent to create and maintain the master project schedule, conducting monthly updates as needed. 
• Conduct constructability reviews and collaborate with Estimators on various construction means and methods, site logistics, hoisting systems, and staffing needs. 
• Attend preconstruction meetings with Owners/Architects to monitor document design and development, establish project milestones, and ensure project feasibility within budget and schedule constraints. 
• Procure trade packages as directed by the Project Director and review and approve subcontract drafts prior to issuance.
• Ensure all contracts are fully executed with required bonds and insurance before project commencement.
• Staff projects appropriately, assigning team responsibilities and ensuring compliance with company processes and technology utilization.
• Manage project accounting functions and budgets, including preparing schedules of values, implementing billing processes, and expediting Owner payments to maintain positive cash flow.
• Review and approve subcontractor and vendor invoices, ensuring timely payments.
• Handle owner Change Order Requests, review Owner Change Orders, and update Job Cost Budgets accordingly.
• Ensure accurate cost coding and quantity reporting for self-performed work and submit detailed monthly Project Status Reports.
• Proactively identify and manage project risks and opportunities, developing mitigation and capture strategies.
• Regularly monitor construction progress, hold status meetings with subcontractors, and manage delays and associated cost or time impacts.
• Support company marketing and business development efforts and inform management of potential project opportunities.
• Prepare detailed as-built cost breakdowns for input into the historic cost database. 

Qualifications: 

• Bachelor's degree in Construction Management, Engineering, or related field. 
• Minimum of 5 years of experience in construction project management, with a proven track record of successfully delivering complex projects on time and within budget. 
• Strong leadership and interpersonal skills, with the ability to motivate teams, resolve conflicts, and build positive relationships with clients and stakeholders. 
• Excellent communication and negotiation skills, both verbal and written, with the ability to effectively convey technical information to diverse audiences. 
• Solid understanding of construction principles, practices, and techniques, with knowledge of relevant codes, regulations, and safety standards. 
• Proficiency in project management software and tools, such as Procore, or Microsoft Project, as well as Microsoft Office Suite.