Get to know the role

• Job Title: Licensing Operations Coordinator
• Job Summary: This role is about leading and forward planning operational execution for all matters related to the licensing team, including but not limited to licensing systems, legal, finance, logistics and marketing administration. Licensing consists of Product Licensing, Brand and Product Promotions.
  The Licensing Coordinator for Licensing Operations EMEA will actively lead the design and administration of the Licensing team systems (such as Salesforce, WestEnd, Tableau, Oasis, etc.), by identifying where the operational output of the EMEA licensing department could be optimised, and ensuring all operations run smoothly. They will execute licensing processes (related to legal, finance, and product samples matters), support deal and royalty operations, use reports to track compliance and performance and maintain data accuracy. They will also provide general assistance with Retail, Product and Brand promotion administration when required. The Licensing Coordinator for Licensing Operations EMEA reports to the Manager, Licensing EMEA.
  This is not a Sales, Business Development, Product and/or Marketing role.
• People Manager: No

What you’ll do

Licensing Operations:

• Plan the operations roadmap and core focuses for the upcoming year, supported by Licensing Manager, EMEA, with responsibility to deliver business systems and processes for operational efficiency.
• Identifying business risks and solutions for optimisation across the licensing team.
• Leading operations meetings – Lead on managing all operational projects and status updates in weekly team operations meeting, with clear agendas, minutes and status updates.

Licensing Systems and Portals:

• Salesforce (contract lifecycle support) – Identify needs and implement flow automations and features to streamline the licensing contract lifecycle and other internal workflows (i.e., marketing and franchise calendars).
• WestEnd (internal system management) – Work closely with the business system analyst for WestEnd across all system bugs across royalties, product approvals, contract details. Anticipating roadblocks and proactively taking measures to address them, working closely with line manager, EU royalties coordinator and business system team.
• Tableau (analytics) – Work with the Licensing and Data and Analytics teams to create sales reports.
• Oasis (product samples) – Recommend solutions to streamline the product samples process for the Licensing and Facility teams by jointly managing our storage solutions partner. Co-ordinate the licensing team to ensure samples are recorded for and monitored.

Legal/Paralegal:

• General – Act as point of contact for internal paralegal queries from licensees and retailers by working closely with the Paralegal and Infringement teams.
• Manufacturer Agreements and Custom Letters – Deal with paralegal queries efficiently and in a timely manner by escalating requests to other members of the Licensing team as appropriate, across multiple licensees as a weekly task.
• Infringement – Responsible for tracking and actioning infringement requests from the team, managing priority orders with the infringement team.
• Contract Administration – Responsible for contract data entry in the WestEnd portal on behalf of the Licensing team. Responsible for the contract tracker on behalf of the Senior Licensing Director and Team.

Finance:

• General – Maintain accurate and up to date financial records on TPCi information systems (SharePoint, WestEnd).
• Royalties (Account Receivables) – Act as point of contact for internal financial queries from licensees by working closely with the Royalty teams. Track missing royalty reports quarterly. Host royalty process webinars with Licensees throughout the year and quarterly financial updates.
• Vendors (Account Payables) – Deal with financial queries efficiently and in a timely manner (PO tracker, invoicing, etc.) by escalating requests to other members of the Licensing team as appropriate. Track outstanding invoices sent on behalf of Finance and the Licensing team quarterly. Managing monthly meetings with the finance team and EU royalties coordinator across outstanding issues.
• Royalties (Forecasting) – Send forecast reminders and requests on behalf of the Licensing team on a quarterly basis to existing licensees.  
• Retail Marketing Budgeting – Managing the retail marketing budget across the team, ensuring the retail marketing team are up to date with all invoices paid on time.

PR, and Trade Show Support:

• PR Editorial – Coordinate a yearly B2B editorial plan with the B2B PR consultant and UK PR manager for the team, coordinating all editorial talking points laddering up to the B2B PR plan to support the EU licensing goals.
• Trade Shows – Participate and assist with the planning and attendance of annual European trade shows and events as necessary (Brand Licensing Europe, Bologna Licensing Show, Cobrandz Licensing Show, etc.).

General Administration:

• Provide efficient and professional administrative support to the Licensing Manager, EMEA as required
• Act as point of contact for administrative queries from internal and external stakeholders such as licensees and retailers (co-ordinate orders from the licensing team across retail POS and GWP giveaway items e.g. TCG).

What you’ll bring

• Four (4)+ years of relevant professional experience or a demonstrated equivalent level of expertise.
• Bachelor's degree in a related field or a demonstrated equivalent level of applicable experience.
• Project management across business systems and stakeholders.
• Problem solving skills.
• Excellent oral and written English.
• Proven organizational skills.
• Excellent attention to detail.
• Flexibility and ability to work under pressure with unpredictable schedules and tight deadlines.
• Proficient in MS Office.
• Strong team-player.
• Knowledge of and passion for Pokémon brand a bonus.
• Basic previous licensing administration a bonus.
• Additional European languages a bonus.

Base Salary Range: For this role, new hires generally start between £41,974.00 - £54,773.00 per year. The full range is £41,974.00 - £73,454.00 per year. This range is applicable for the labor market where the role is intended to be hired. The final base salary is directly related to the candidate’s qualifications and professional experience uniquely.

#LI-MW1  #LI-Hybrid

Want to do meaningful legal work — without the monotony? This in-house paralegal role puts you at the heart of a fast-moving global tech business, where you’ll own commercial contract negotiations, manage GDPR data subject access requests, and support with embedding AI tools into everyday legal workflows. If you’re a commercially savvy paralegal with a track record in contract drafting and negotiation, a solid grounding in data protection, and a real appetite for legal technology, this is a rare opportunity to build a career that moves as quickly as you do. 

Here’s a breakdown of what you’ll do (not all of it, just the important stuff): 

• Own commercial contract negotiations end-to-end — drafting, reviewing and negotiating NDAs, sales agreements and vendor agreements, using in-house templates and playbooks, and managing the full contract lifecycle through to signature. 

• Act as a key point of contact for the commercial teams, triaging and managing incoming sales support tickets and assisting senior counsel on more complex matters. 

• Manage end-to-end Data Subject Access Requests (DSARs) under GDPR, from initial assessment through to final response, and support with maintaining privacy and compliance documentation. 

• Utilise AI tools and develop effective prompts to streamline legal workflows, assist with document review, and manage and update legal templates across the business. 

• Support vendor contract reviews and handle ad hoc queries from stakeholders across the business, giving you broad exposure to the full range of commercial legal matters the team deals with. 

These are the essentials you’ll need to get an interview: 

• 2–3+ years’ experience as a paralegal in a fast-paced in-house or private practice environment. 

• Demonstrable experience reviewing, drafting, and negotiating commercial agreements such as NDAs and sales contracts. 

• A solid understanding of GDPR and data protection principles, with hands-on experience managing Data Subject Access Requests (DSARs) from receipt through to final response. 

• A genuine enthusiasm for legal technology and AI tools, with competence in AI prompting and a willingness to embrace innovation in legal workflows. 

• Excellent organisational skills and high attention to detail, with the ability to manage competing priorities under pressure. 

• Strong communication and interpersonal skills, with a collaborative approach to working with sales, finance, and other business partners. 

It would be great if you had these to, but we’ll support you if you don’t: 

• Familiarity with Salesforce and Coupa platforms. 

• Prior experience in a SaaS or technology business, or within an international organisation. 

The Company 

We’re Octopus Legacy: one of the fastest growing tech companies in the country, part of the UK’s most exciting and best-trusted group (you may have heard of some of our sister companies…) and we have a mission.

We’re on a path to scale, aiming to become a household name while transforming a long-established industry and helping our customers prepare for, and find support after, death.

But we can’t do it alone, and that’s why we’re assembling a team of top performers to build with us.

Ready to be part of something big?

The Role

As a Graduate Paralegal – Will Drafter, you'll play a key role in helping to prepare precise, legally sound estate planning documents, learning how to ensure clarity, compliance, and accuracy at every stage. Working alongside our experienced legal and estate planning teams, you'll develop a deep understanding of will-writing while supporting clients through what can often be a complex and emotive process.

Beyond drafting, you'll be part of a forward-thinking team driving innovation in estate planning. We foster a dynamic, supportive environment where curiosity, adaptability, and ambition are valued. This is an excellent opportunity for a recent graduate to build the foundations of a long-term legal career, with full training, mentorship, and genuine scope to grow with the business.

Key Responsibilities

• Support the drafting of wills, LPAs, and estate planning documents based on client instructions and legal best practices
• Assist with reviewing and revising will drafts to ensure accuracy, clarity, and compliance with relevant laws
• Work closely with legal teams to learn how complex estate planning needs are managed
• Build your knowledge of will-writing regulations, inheritance laws, and industry best practices
• Maintain strict confidentiality and data security when handling client information
• Provide administrative support across will drafting and estate planning services

Who Are You?

• A recent graduate, ideally with a degree in Law or a related discipline (essential)
• A genuine interest in estate planning, private client work, or building a career in legal services
• Strong attention to detail and accuracy, with a commitment to producing high-quality, legally sound work
• A collaborative approach and willingness to learn from legal and estate planning professionals to deliver a great client experience
• Excellent communication skills, with the ability to explain information clearly and empathetically

Our Mission

Octopus Legacy is the place to plan for death and find support after loss. When people think about planning for death they think about wills, life insurance and funerals. We take these cold processes and turn them into something more human. Share more than money: leave voice notes, music, recipes. Shape a legacy that connects you while you're here. And after you're gone.

Founded by Sam after his mum died suddenly, we’re a group of people who work in death because we’ve been affected by it. We know the difference a good plan makes, and what it’s like when there isn’t one.

Death can come between us, leaving mess, legal fees, frustration. But it can also make us stronger. We see a world where people talk openly about death, and work out the real meaning of legacy, one that connects to them. We’re here to make that world happen.

Benefits

• Octopus share incentive scheme.
• Hybrid working (London Bridge).
• Flexible holiday + extra day off for your Birthday.
• Work from anywhere in the world for up to 4 weeks per year.
• Vitality Health & Life Insurance. 
• Pension scheme.
• Enhanced parental leave.
• Free Will & LPAs + discounts on other Octopus services.
• Cycle to Work Scheme and access to the Electric Vehicle (EV) Salary Sacrifice Scheme.
• Octopus Giving: we match any charitable fundraising that you do up to £500. 
• Octopus Springboard: where we help our employees become fully-fledged entrepreneurs.
• Dog friendly office.
• Breakfast every day, snacks and wellness activities.

We know that to be truly innovative, we need to have a diverse team around us. That is why Octopus Legacy is committed to creating an inclusive environment and is proud to be an equal opportunity employer.

Summary: We are seeking a meticulous and detail-oriented Paralegal to join our legal team. The ideal candidate will support our attorneys in delivering top-tier legal services by managing complex documentation, conducting in-depth legal research, and ensuring compliance with all procedural requirements.

Responsibilities:

• Draft, review, and file legal documents, including pleadings, motions, affidavits, and contracts.
• Conduct legal research utilizing Westlaw, LexisNexis, and other legal databases to support case preparation and strategy.
• Manage and organize case files, ensuring all documentation is complete and compliant with court rules and regulations.
• Assist attorneys in preparing for trials, hearings, and depositions, including the preparation of exhibit lists and witness files.
• Coordinate with clients, witnesses, and third parties to gather and manage necessary documentation and evidence.
• Monitor and ensure compliance with procedural deadlines and court requirements.
• Summarize depositions, interrogatories, and testimonies for attorney review.

Required Skills:

• Associate’s degree in Paralegal Studies or a Paralegal Certificate from an ABA-accredited program.
• Minimum of 2 years of experience in a law firm or legal department, with a focus on litigation support.
• Proficiency in legal research tools such as Westlaw and LexisNexis.
• Strong understanding of legal terminology and procedures.
• Excellent organizational and multitasking skills with a keen attention to detail.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.

Purpose of Position

The Paralegal will be an integral member of Pantheon’s Investment Structuring Team sitting within the primary and co-investment team. The team is responsible for the closing of all primary and co-investments globally across the Pantheon platform. The successful applicant will coordinate all aspects of the execution of Pantheon’s transactions including legal negotiations, AML/KYC, SPV set up, Closing notices, Corporate Actions, and NDA’s etc. The paralegal will work closely with the investment, operations and legal/compliance teams to ensure that processes are followed and executed in a timely and accurate manner.

We expect this position will be attractive to a candidate with a legal background who is interested in moving to a more commercial role with a wider interest in investments and business development.

Key Responsibilities

• Project manage transactions a focus on primary and co-investment transactions
• Advise investment teams on legal terms and trends
• Oversee external providers completing NDAs and AML/KYC checks
• Setting up SPVs and checklists
• Coordinating relevant approvals and signatures
• Legal checklists required for investment completion and investment restriction checks
• Closing notices and coordinating with the operations and finance teams on money transfers
• Assisting with fund sales execution
• Maintaining and ensuring accuracy of CRM database
• Ensuring that:
  • all relevant approvals have been received, legal and AML checklists have been signed off and investment restriction checks have been completed;
  • closing notices are completed accurately and on time;
  • operations and finance teams are notified of all relevant information in an accurate and timely manner;
  • money transfers are completed accurately; and
  • requirements and investment restrictions for all Pantheon clients are met.
• Working with Pantheon’s operations, treasury, finance, tax, legal and other back-office functions to continually improve Pantheon’s investment processes.

Knowledge and Experience Required

• Provide a high degree of accuracy in work completed
• Ability to work well in a team
• High level of professionalism, confidentiality, discretion and judgement
• Excellent communication skills, both written and verbal
• PC literacy, including working knowledge of Microsoft applications such as Excel, Word and PowerPoint
• Ability to manage and prioritise workloads effectively and efficiently
• Ability to work to tight deadlines/under pressure
• Prior experience of working in a legal / paralegal role is essential
• Prior experience of funds and the full transaction process
• Ability to work across jurisdictions and time-zones with different cultures and negotiating styles.
• A high degree of attention to detail and accuracy in work completed.
• Highly organised with strong project management skills and exceptional responsiveness.
• Ability to manage multiple workstreams and transactions at once.

Formal Education and Professional and/or Technical Qualifications

• A-Level (or Equivalent): A-B grades required at A-level, or their equivalent
• Bachelor's degree: Degree required preferably in finance, commerce, legal, law or business related
• Post graduate degree: Masters or post graduate legal qualification is ideal but not required

This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.

Pantheon is an Equal Opportunities employer.

Start date: Immediate start & Summer start 

About this role

The Research Compliance team is a dynamic and innovative function which enables the expansion of our fastest-growing business segments globally. As the Research Compliance Associate you will report into the Research Compliance Manager based in London and work alongside the Research teams to enable a safe end-to-end delivery of our Research products. You will also collaborate with the Legal and Client Protection teams, as well as a number of other stakeholders across the business. Your responsibilities include: 

• Review expert profiles and project requirements for the delivery of expert knowledge to our clients by the Research team
• Format, proofread, and screen written output (transcripts) specifically to ensure that all information complies with  AlphaSights’ legal and compliance policies and applicable regulatory requirements
• Work with the Research team and other stakeholders across the business to resolve any compliance flags  
• Provide legal and compliance training to the Research team and other stakeholders
• Draft and maintain compliance policies for our Research services

We will provide you with autonomy and independence in your day-to-day work and give you the opportunity to be a self-starter. This is an ideal role for someone who’s keen to gain compliance, legal, and operations experience while having direct access to the commercial and organizational workings of a dynamic, innovative global business. We are looking for a person who wants to join our high-performance team, have real impact and be part of AlphaSights’ growth story. Here are some qualities that many of our successful applicants possess: 

• Fantastic proofreading experience and acute attention to detail
• Ability to effectively prioritize tasks, manage time, remain highly organized and swiftly execute within a fast-paced environment
• Persistence, drive, and a goal-focused mindset as you own projects from initiation to completion

Requirements

• Bachelor's degree, with strong academic credentials in any field and noteworthy extracurricular leadership
• 0-1 year of work experience as a Compliance Associate, Legal Assistant, Paralegal, or similar roles. Recent graduates with high potential are also welcomed
• Track record of strong academic performance (minimum 2:1) 
• Extracurricular achievement throughout school and university
• Fluency in written and spoken English is essential. Fluency in a relevant foreign language is a plus

Career Progression

• Years 0–2: Our Research Compliance Associates are responsible for reviewing research to ensure it aligns with our legal and compliance framework and upholds company standards. They are dedicated to maintaining core compliance principles and ensuring all research meets AlphaSights’ and clients' expectations.
• Years 2+: As a Senior Research Compliance Associate, you’ll take ownership of key compliance initiatives while leading and mentoring team members to drive excellence.
• Years 3+: Research Compliance Managers oversee the compliance programme of the region, build and manage high performing teams independently, and drive innovations in our processes, policies and products.

Compensation and benefits

• Competitive fixed annual base salary, plus opportunity to earn performance based bonus
• 4% matched pension contribution on qualified earnings
• Comprehensive private health insurance coverage and dental insurance
• 25 vacation days, 8 bank holidays, and business closure over the Christmas break.
• In office Monday to Thursday (option to WFH each Friday)
• State-of-the-art office with amenities in the City of London

AlphaSights is an equal-opportunity employer.

#LI-GF1

We are currently seeking several Commercial/Corporate Paralegals to work with various Axiom clients across all industries.

Responsibilities:

• Drafting, reviewing, negotiating and advising on a variety of complex commercial contracts.
• Proven experience dealing with services and consulting agreements, licensing agreements, content agreements, software development contracts, SaaS agreements, SLA agreements, or e-commerce agreements.
• Partnering and supporting a fast-paced sales or business organisation by managing multiple time-sensitive projects simultaneously.

Minimum Qualifications:  

• Minimum 3 years' experience as a paralegal within a commercial law environment.
• Good academic credentials.
• In-house legal experience is strongly preferred (directly, or as a secondee).
• Strong commercial understanding, and excellent interpersonal skills.
• You must have the right to work in the UK.

Compensation, Benefits & Location:  

This role offers competitive compensation and a highly competitive benefits package in the alternative legal services marketplace, that includes Medical, dental, and more.  Axiomites also get access to professional development resources and learning and development programs. Axiom provides the opportunity to work remotely, onsite or hybrid, depending on client requirements.

Axiom is the global leader in high-caliber, on-demand legal talent. Covering North America, the UK, Europe, and APAC, we enable legal departments to drive efficiency and growth and meet the demands of today’s business landscape with best in breed alterative legal services.   

Axiom is a leader in diversity, inclusion, and social engagement. Diversity is core to our values and we are proud to be an equal opportunity employer. We are proud to be named a best place to work for LGBTQ+ Equality, earning top marks in the 2021 Corporate Equality Index for the second consecutive year. Axiom’s legal department is Mansfield certified and is committed to considering at least 50% diverse candidates for leadership roles and outside counsel representation. 

Learn more about working at Axiom. 

Equal Opportunity Employer: Axiom ensures equal employment opportunity in recruitment and employment, without discrimination or harassment on the basis of race, color, nationality, national or ethnic origin, religious creed or belief, political opinion, sex, gender reassignment, pregnancy or maternity, age, disability, alienage or citizenship status, marital (or civil or other partnership recognized by law) status, genetic predisposition or carrier status, sexual orientation, military service, or any other characteristic protected by applicable law. Axiom prohibits and will not tolerate any such discrimination or harassment.

Axiom respects your privacy. For an explanation of the kind of information we collect about you and how it is used, our full privacy notice is available at https://www.axiomlaw.com/privacy-notice. 

Employment with Axiom may be contingent upon successful completion of a background check, providing proof of identity, and possessing the necessary legal authorization to work.

By submitting an application, you acknowledge that all information contained therein, and provided at any part of the application process, is correct and accurate to the best of your knowledge.

#LI-JS2