The role

We are seeking a highly organized and experienced Warehouse and Logistics Specialist to oversee and optimize logistics, warehouse management and asset-related processes.

This role will involve implementing and refining asset management processes, review logistics and warehousing operations, setting up equipment certification, onboarding new partners and locations, and managing insurance and old asset sales.

This position is onsite at our location at Lappeenranta, Finland.

Your responsibilities will include: 

• Oversee and optimize all logistics and warehouse management processes, ensuring efficiency and compliance.
• Implement asset management processes to track the full lifecycle of assets.
• Review and refine logistics/warehousing processes to identify areas for improvement.
• Set up and manage equipment certification processes to meet operational and regulatory requirements.
• Onboard new partners and locations, ensuring smooth integration into the logistics and asset management systems.
• Manage insurance for assets, including claims, renewals and risk mitigation strategies.
• Facilitate the sale and disposal of old assets in compliance with company policies and regulations.
• Collaborate with cross-functional teams to ensure seamless asset management and logistics operations.
• Monitor and report on key logistics and asset management metrics, providing insights for continuous improvement.

We expect you to have: 

• 3-5 years of experience in logistics or logistics project management.
• Familiarity with logistics management systems, ERP software and asset-tracking tools.
• Strong project management skills with the ability to manage multiple tasks and priorities.
• Knowledge of logistics, warehouse operations and asset lifecycle management best practices.
• Strong attention to detail and organizational skills.

The Firm 

XTX Markets is a leading algorithmic trading firm which uses state-of-the-art machine learning technology to produce price forecasts for over 50,000 financial instruments across equities, fixed income, currencies, commodities and crypto. It uses those forecasts to trade on exchanges and alternative trading venues, and to offer differentiated liquidity directly to clients worldwide. The firm trades over $250bn a day across 35 countries and has over 250 employees based in London, New York, Singapore, Paris, Bristol, Mumbai, Yerevan and Kajaani.

We leverage the talent of the people who work here, modern computational techniques and state-of-the-art research infrastructure to analyse large data sets across markets quickly and efficiently, to maximize the effectiveness of our proprietary trading algorithms. We are actively seeking new methods and ideas. The models that drive our trading strategies have evolved considerably over the last 10 years, from econometric methods that gave our company its name, to trees, to neural networks, to modern deep learning architectures.

XTX Markets has an unrivalled level of computational resources in the trading industry, with a growing research cluster currently containing over 25,000 GPUs and 650 petabytes of usable storage, connected by a high throughput network layer.

Having conducted a thorough review of the XTX’s long-term research objectives, and the compute power required to support it, we have committed to construct a fully owned and managed data centre campus to house the HPC Cluster in Kajaani, Finland, designed with flexibility and capacity in mind allowing for future scalability without constraints or impediments.

At XTX Markets technology is our business and we are a diverse organization which attracts outstanding talent from across all industry backgrounds. We are focused on teamwork and our people collaborate on all aspects of the business, working openly and with respect for each other, our clients and the market. Our culture is non-hierarchical and one where everyone is valued. We strive for excellence in everything we do.

The Role 

We are seeking a highly skilled and experienced Warehouse & Logistics Specialist responsible for overseeing the efficient movement, storage, and tracking of high volumes of goods within the datacentre campus. This includes coordinating complex deliveries, staging large-scale IT equipment installations, managing an extensive inventory consisting of thousands of assets/components, and ensuring accurate inventory of spares and consumables.

The role demands meticulous handling and secure, auditable stocking processes, ensuring operational continuity and compliance with industry standards. 

Tasks and Responsibilities

Goods/In and Goods/Out Management:

• Manage receiving, storage, packing, and shipping of materials, equipment, and hardware, ensuring that all deliveries are accurately logged and comply with purchase orders and agreed specifications. 

• Operate warehouse equipment safely and efficiently. 

• Supervise the staging and coordination of complex deliveries for large-scale installations, ensuring timely delivery to support commissioning schedules. 

• Oversee the scheduling and movement of outgoing goods, including returns, repairs, or redistribution, while maintaining robust tracking systems to minimise errors. 

• Liaise with suppliers and contractors to resolve delivery discrepancies and ensure operational requirements are met promptly. 

• Oversee control over packaging waste and implement sustainable recycling and disposal practices. 
• Oversee the secure destruction and decommissioning of obsolete IT equipment in accordance with environmental and data privacy laws. 

Coordination of Large-Scale Installations: 

• Develop and oversee logistics plans to accommodate large-scale installations, including staging and delivery of infrastructure such as servers, racks, cabling, and electrical and cooling systems. 

• Perform hands-on warehouse tasks including moving, loading/unloading, unpacking, and inventory organisation. 

• Work closely with installation teams to ensure components and tooling are staged effectively to meet project deadlines. 

• Provide contingency planning for schedule changes or delays, ensuring spare components or alternative solutions are accessible. 
• Implement workflows to support the coordination of hundreds of infrastructure elements with minimal disruption to operations. 

Inventory Management: 

• Manage an extensive inventory consisting of thousands of assets required for the operation of the datacenter campus and IT infrastructure. This includes servers, network devices, optical transceivers, cabling, power distribution units (PDUs), cooling infrastructure (including secondary loop cooling fluid), consumables, and spare/replacement parts such as network interface cards, disks, DIMMs, power supply units, and other critical IT components. 

• Ensure accurate tracking of spare parts to facilitate rapid replacements and minimise downtime during maintenance cycles. 

• Conduct routine audits of all inventory, ensuring compliance with operational and organisational standards. 

• Maintain precise stock levels to avoid overstocking or shortages and ensure timely replenishment of consumables. 
• Implement barcode, RFID, or similar technologies to optimise inventory tracking and retrieval processes. 

Secure and Auditable Stocking: 

• Ensure secure storage of high-value and sensitive equipment. 

• Maintain auditable records of all inventory transactions. 

• Conduct risk assessments to proactively identify vulnerabilities in the storage and management of sensitive components. 
• Implement controlled access and security measures within warehouse operations to safeguard assets against unauthorised handling. 

Warehouse Operations:

• Develop streamlined warehouse workflows to manage high-volume storage while ensuring components are accessible and organised efficiently. 

• Oversee climate-controlled storage conditions for IT equipment. 

• Train and lead warehouse staff on proper handling and storage protocols for IT inventory. 
• Optimise warehouse layouts to minimise retrieval times and improve operational efficiency. 

Logistics Coordination: 

• Coordinate transportation logistics with external providers, ensuring timely and accurate delivery of goods to meet operational and installation deadlines. 
• Manage site-wide delivery schedules to accommodate priority shipments, urgent spares, or large-scale installation materials. 

Compliance and Auditing:

• Conduct regular internal audits of inventory and logistics operations, ensuring compliance with organisational requirements. 

• Provide detailed reports and supporting documentation for audits, ensuring inventory data and processes are fully transparent. 

• Maintain accountability for all storage, delivery, and audit processes, ensuring traceability of all assets, components and consumables. 

Essential Attributes

• Exceptional organisational skills to oversee inventory systems in environments requiring precision and scalability. 

• Advanced knowledge of warehouse management systems and inventory control technologies, including barcoding and RFID tracking. 

• Strong analytical capabilities to address stock discrepancies, forecast component usage, and optimise workflows. 

• Attention to detail in audit records and compliance-related documentation. 

• Leadership and communication skills to manage warehouse teams and coordinate across cross-functional departments. 
• Fluency in both Finnish and English. 

Experience 

• Bachelor’s degree in logistics, warehouse management, supply chain operations, or relevant experience in similar fields. 

• Certifications such as Certified Inventory Management Professional (CIMP), Certified in Production and Inventory Management (CPIM), Inventory Control Professional Certification (ICPC), or similar. 

• Demonstrable experience in managing inventory systems for thousands of high-value systems/components in IT, datacentres, or high-performance environments. 

• Experience in overseeing logistics for complex delivery and staging operations, including large-scale installations. 

• Familiarity with the proper handling, storage, and tracking of IT equipment. 

• Forklift operation experience is beneficial. 

Smartly is looking for a (Senior) Manager, Data Platform to lead the next stage of our data platform evolution. This role will lead two complementary squads - Data Engineering & Data Analytics - under one shared vision, while keeping each squad’s mission and operating model distinct.

The focus is on building the foundations of Smartly’s data platform, strengthening data engineering practices, and modelling. You will help make trusted, scalable, and self-serve data a reality across the company, while staying close enough to the work to set the bar for quality, insight, and execution.

In this role, you will

• Lead both squads, aligning them around a common data platform vision while preserving their distinct responsibilities and ways of working.
• Own the development and evolution of the data platform, including data warehouses, pipelines, transformation layers, data models, semantic foundations, and core reporting assets.
• Drive the platform toward stronger engineering excellence, with a focus on automation, governance, data contracts, lineage, observability, alerting, reliability, and scalable platform operations.
• Guide the team toward stronger modelling, building enriched, reusable, and trusted data assets, enabling self-serve data capabilities, and enabling teams across Product, Commercial, and other functions.
• Define and prioritise the data platform roadmap, turning recurring support requests and operational pain points into durable platform improvements and better data products.
• Stay hands-on enough with data, modelling, and insight work to guide decisions, unblock teams, and demonstrate what high-quality work looks like in practice.
• Establish and uphold high standards for data quality, validation, freshness, availability, and correctness, including clear ownership and response protocols for issues.
• Coach and grow the teams across modelling, validation, testing, communication, and business understanding.
• Promote a data-informed culture by replacing fragmented and static reporting with consistent, trusted, and reusable data assets and live reporting.

What we are looking for

• Strong technical foundations in data engineering, data warehousing, data modelling, and analytics.
• Experience building or scaling a modern data platform in a product, SaaS, or similarly data-intensive environment.
• Ability to credibly lead discussions on topics such as data pipelines, warehouse design, modelling, reliability, governance, and real-time or near-real-time data flows.
• Track record of leading cross-functional or multidisciplinary teams, ideally spanning both platform and analytics work.
• Strong product and business orientation, with the ability to translate ambiguous needs into scalable data solutions and clear priorities.
• Hands-on experience with modern data tooling and ways of working; familiarity with tools such as BigQuery, dbt, orchestration frameworks, semantic layers, and observability tooling is a strong plus.
• Strong communication skills and the ability to present data and insights clearly to both technical and non-technical audiences.
• Comfort working in an environment with ambiguity, evolving priorities, and significant room to shape the future state.
• A builder mindset, high ownership, and a pragmatic approach to creating structure while moving fast.
• Advanced education in a relevant field is a plus, but equivalent practical experience is equally valuable.
• Ability and willingness to work from our Helsinki office three days a week

What we offer you: 

• Inclusive Culture: Join a team of over 800 Smartlies representing more than 60 nationalities across 24 locations in 13 countries, we foster a culture built on trust, transparency, and open feedback.
• Global Impact: Be part of a company making a global impact, directly influencing our customers and business growth.
• Wellbeing Focus: Enjoy generous healthcare packages, mental health services, and a healthy work-life balance with paid holidays and family leave.
• Total Rewards: Benefit from equity options, performance-based rewards, competitive compensation, and ample career development opportunities.
• Hybrid Workplace: We work in a hybrid model, balancing office and remote work, with the option to work abroad for up to 30 days.

Smartly is committed to being a great place for growth-minded individuals to thrive. Explore more in our Culture Handbook!