In cooperation with the Property Management Staff, the Accounting Administrator works to meet the accounting and administrative demands of the building management office. 

Duties and Responsibilities:

Accounting Duties

• Code and Input invoices in MRI, Yardi Voyager or similar Property Management Software
• Input of Tenant receipts in MRI, Yardi Voyager or similar Property Management Software
• Verify monthly rents and distribute rent statements
• Prepare monthly closing reports, including cash verifications
• Complete new vendor requests and set-ups
• Compile monthly reports.

Administrative

• Answer phone in a professional manner providing answers when possible and transferring calls or taking messages as needed
• Open, stamp and distribute mail
• Maintain tenant contacts lists
• Maintain emergency contact lists
• Maintain certificate of insurance files for tenants and vendors, tracking dates and coverages
• Maintain lease and building files, create new files as needed
• Process tenant amenity requests including fitness center membership, interior bike room use and exterior bike parking.
• Prepare and send all outgoing mail and packages
• Coordinating vendor after-hours access, verifying proper insurance coverages and communicating all information to building staff

Education and Experience

• High school diploma required
• Basic Accounting experience a plus
• Some experience with MRI, Yardi Voyager or other property management software a plus

Qualifications:

• Advanced communication skills both oral and written
• Strong organizational skills and attention to detail
• Self-starter, able to manage multiple projects under pressure
• Ability to work efficiently as a team member, dealing with coworkers and clients at all levels and disciplines
• Ability to work independently
• Ability to occasionally work flexible hours which may exceed 8 hours per day or 40 hours per week
• Personable and friendly demeanor in person, on phone and in email
• Proficient knowledge of Microsoft Office, including Word, Excel and Adobe
• Ability to gain proficient knowledge of other software programs as required

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts. 

Responsibilities: 

• Answer management phones and assist with Tenant needs 
• Respond to inquiries by providing routine information and or taking and delivering messages. 
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports. 
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. 
• Maintain inventory of office supplies and property staff directory. 
• Monitor outside vendors for compliance of contracts and certificate of insurance 
• Assist with preparing and administering service agreements 
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents 
• Responsible for accounts payable, accounts receivable and reporting. 
• Organize and code invoices in Workspace 
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in 
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment 
• Applying tenant rents and open credits 
• Compiling and reviewing Tenant Billings and other misc. charges 
• Provide management team with aged delinquency reports and send late letters  

Desired Competency, Experience and Skills: 

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred 
• Minimum of 2 years previous commercial property management experience 
• Experience with MRI, Workspace and Yardi software 
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases. 
• Possess professional demeanor and excellent interpersonal skills. 
• Have access to reliable transportation and maintain a valid driver's license. 
• Computer literate and proficient on MS Word, Excel, PowerPoint, 
• Excellent communication skills, both verbal and written 
• Ability to work independently 

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#ZIP

We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts. 

Responsibilities: 

• Answer management phones and assist with Tenant needs 
• Respond to inquiries by providing routine information and or taking and delivering messages. 
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports. 
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. 
• Maintain inventory of office supplies and property staff directory. 
• Monitor outside vendors for compliance of contracts and certificate of insurance 
• Assist with preparing and administering service agreements 
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents 
• Responsible for accounts payable, accounts receivable and reporting. 
• Organize and code invoices in Workspace 
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in 
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment 
• Applying tenant rents and open credits 
• Compiling and reviewing Tenant Billings and other misc. charges 
• Provide management team with aged delinquency reports and send late letters  

Desired Competency, Experience and Skills: 

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred 
• Minimum of 2 years previous commercial property management experience 
• Experience with MRI, Workspace and Yardi software 
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases. 
• Possess professional demeanor and excellent interpersonal skills. 
• Have access to reliable transportation and maintain a valid driver's license. 
• Computer literate and proficient on MS Word, Excel, PowerPoint, 
• Excellent communication skills, both verbal and written 
• Ability to work independently 

 #IND123

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#ZIP