POSITION SUMMARY: The Sales Operations Coordinator will be responsible for key initiatives related to machinery aftermarket support and sales operations.  

ESSENTIAL FUNCTIONS:

1. Support process improvement, project administration, and perform critical day-to-day operational tasks to include:
   1. Communicate, set up, submit, and track merchandising and other Caterpillar programs and claims.
   2. Administer Prioritized Service Events (PSE) and other sales leads to maximize opportunities, participation, and wins.
   3. Prepare equipment for delivery or pick up and follow up to ensure schedules are kept and updated.
   4. Process customer invoicing by reviewing quotes and other relevant information to ensure accuracy.
   5. Support machinery inventory and ordering by coordinating with other departments and outside vendors, as well as monitoring and updating incoming and outgoing inventory.
2. Perform data administration and analysis, including data quality initiatives, CRM maintenance, inventory, sales coverage, and invoice history.
3. Prepare inventory, sales, and other relevant reports to keep management and other teams updated.
4. Support Hawthorne’s Digital business as designated by the Corporate Support Services Manager, including key aspects of customer applications, connectivity, eCommerce, fleet management, onboarding, and reporting.
5. Measure POPS-C, POLS, and other key metrics to identify aftermarket opportunities.
6. Establish positive working relationships with customers (internal and external).
7. Support various initiatives, programs, and promotions for Hawthorne, including customer and team events.
8. Comply with all company, department, and Caterpillar policies and procedures.
9. Perform and support various other duties and projects assigned to meet company, department, or individual goals and objectives.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

1. Two to five years of industry experience or equivalent combination of education and experience.
2. Experience and/or training in process improvement and project management preferred.
3. Ability to effectively communicate with external and internal customers clearly and professionally, both in person and in writing.
4. Must be a team player with the ability to adapt to and work well with people at all levels and in a variety of situations.
5. Advanced knowledge of Microsoft Office including Excel and PowerPoint.
6. Must have a high school degree or equivalent, Bachelor’s Degree in Business preferred.
7. Product knowledge in Caterpillar and associated product lines preferred.
8. DBS and/or AS400 experience preferred.
9. Ability to multi-task and establish priorities.
10. Ability to provide excellent customer service.
11. Ability to maintain organization in a changing environment.

PHYSICAL DEMANDS:

1. Walking and moving about on foot often up and down stairs.
2. Handling: Seizes, helps, or works with hands.
3. Lifting: Raises or lowers miscellaneous paperwork.
4. Reaching: Extends hands and arms in any direction.
5. Stooping: Bends body downward and forward by bending at knees or waist.
6. Standing: Remains in standing position if required to perform various functions of the job.
7. Vision: Read computer and paperwork.
8. Talking: Communications by phone and in person.
9. Sitting: Sits at desk.  Sits for long periods of time.

ENVIRONMENTAL:          

1. Noise: Works in conditions with constant or intermittent noise.
2. Temp/Weather: Works in an office environment.

HERE’S WHAT WE OFFER…

• Competitive Compensation
• A great work environment and culture
• Career growth and advancement opportunities
• Training
• Medical, Dental and Vision plans
• Medical Video Appointments available
• Health Savings Account available
• Paid Time Off (PTO) Pay
• 401(k) Plan + Company Matching
• Health and Dependent Care Flexible Spending Accounts
• Life & Accident Insurance
• Employee Assistance Programs
• Legal Plan
• Travel Assistance Plan
• Wellness Programs
• Referral Bonus Program
• Longevity Bonus Program
• Recognition Programs and much more
• Hawthorne CAT discounts
• Boot Reimbursement
• Tuition Reimbursement
• Company-Supplied Uniforms
• Advanced Technical Training
• Estimated Compensation $26.00 - $35.00 per hour

POSITION SUMMARY:   

Under limited supervision of the General Service Manager-Machinery, this position acts as a liaison between the dealership and Caterpillar. The Technical Communicator will communicate with Caterpillar and relay any pertinent information as needed to the customers and the dealership. 

ESSENTIAL FUNCTIONS:

1. Keep personnel informed of the latest updates from Caterpillar by maintaining a Technical Library and distributing technical information within the organization.
2. Develop and maintain Caterpillar contacts to ensure a point of contact for all CAT product updates.
3. Provide excellent customer support that includes troubleshooting, providing logical and timely response to customer technical problems and questions, and representing our customers in relaying product concerns to Caterpillar.
4. Accurately provide timely information to Sales, Parts, and Service by meeting customer needs and minimizing or eliminating startup and operating problems, reducing rework, and verify any complaints by comparing operation with normal or specified operation.
5. Identify components likely to be involved using standard reference if given an operator’s complaint. Gather and report all requested data including production codes if given a specific product failure. Identify the correct factory service engineering contact to resolve if given a specific product problem. Describe failure verbally and in writing if given a failed part.
6. Administer the appropriate Sales and Service literature by identifying application zone and describing critical factors and recommendations to factory or user as needed.
7. Will go out in the field as needed to ensure the latest updated information is communicated to the Parts and Sales departments.
8. Determine cause of wear, failure, reusability, and salvage methods on worn or failed parts.
9. Implement effect of specific application or user maintenance practices on performance.
10. Make inspections and generate reports of deficiencies for user or for factory.
11. Measure scheduled oil sampling results and makes recommendations to user as needed.
12. Take into consideration Dealer and factory liability when reporting and investigating an accident.
13. Review warranty claims and shipment of iron if needed and determines applicability of Caterpillar warranty.
14. Provide product information to Caterpillar, assisting CAT in justifying change, developing and maintaining contacts with product groups, assist in product testing, and providing timely feedback to product groups.
15. Administer and maintain ongoing log of product problems and actions that were needed to resolve.
16. Provide technical assistance and training for the customer.
17. Contribute to team effort by accomplishing related results as needed.
18. Perform other duties as assigned by management.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

1. Must have a high school diploma or equivalent, or can provide verification of all formal classroom study or hands on experience related to heavy equipment repairs.
2. AA degree from a trade school preferred.
3. Must have two (2) years general office experience.
4. Minimum five (5) years experience working in a Caterpillar Dealer service department as a technician and technical correspondents/field service.
5. Must have a valid CA Class C Driver’s License with a clean driving record.
6. Must have working knowledge of the Microsoft Office Suite.
7. Proficient with Caterpillar service computer programs.
8. Demonstrate excellent communication skills both verbal and written.
9. Ability to work in team environment and possess positive attitude.
10. Available to travel and attend out of state meetings as required.
11. Ability to multitask and establish priorities.
12. Ability to maintain a flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines.

PHYSICAL DEMANDS:

1. Walking: Moves about on foot often through uneven terrain.
2. Handling: Picks up items, helps or works with hands.
3. Lifting: Up to 60lbs.  Daily; frequent exertion.
4. Reaching: Extends hands and arms in any direction.
5. Stooping: Bends body downward and forward by bending at knees or waist.
6. Standing: Remains in standing position.  If required to perform various functions of the job.
7. Climbing: In and out of equipment and operated heavy equipment.
8. Vision: Reads work tickets, parts and service books.
9. Talking: Communications by radio, phone, and in person.
10. Sitting: Sits in equipment, vehicles, and at desk for long periods of time.
11. Driving: Drives company vehicle to and from jobsites.

ENVIRONMENTAL:          

1. Noise: Works in conditions with constant or intermittent noise.
2. Temp/Weather: Works indoors and outdoors with variations of temperature and weather conditions.
3. Exposure: Foul odors, fumes and harsh substances.

HERE’S WHAT WE OFFER…

• Competitive Compensation
• A great work environment and culture
• Career growth and advancement opportunities
• Training
• Medical, Dental and Vision plans
• Medical Video Appointments available
• Health Savings Account available
• Paid Time Off (PTO) Pay
• 401(k) Plan + Company Matching
• Health and Dependent Care Flexible Spending Accounts
• Life & Accident Insurance
• Employee Assistance Programs
• Legal Plan
• Travel Assistance Plan
• Wellness Programs
• Referral Bonus Program
• Longevity Bonus Program
• Recognition Programs and much more
• Hawthorne CAT discounts
• Boot Reimbursement
• Tuition Reimbursement
• Company-Supplied Uniforms
• Advanced Technical Training
• Estimated Compensation $80,000 - $100,000 annually