Location: This role will work onsite at our office located in Louisville, CO. 
Travel: Up to 5%, domestic.
Job ID: 1668

The Role: 

We are looking for a Senior Facilities Coordinator to join our Facilities Team. As a Senior Facilities Coordinator, you’ll be part of a cross-functional team whose mission is to lead IonQ on its journey to build the world’s best quantum computers to solve the world’s most complex problems. 

In this role, you will be responsible for day-to-day front desk administrative duties. The ideal candidate is a team player with a “no job is too big or too small” attitude.

Responsibilities:

• Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance to visitor policies, and announcing them when appropriate.
• Coordinate and facilitate office area tours for visitors and new hires.
• Ensure the reception area is tidy and presentable.
• Daily upkeep with work orders, office and workstation furniture, and conference rooms. This includes general office tasks such as document management, tidying, arranging workstations, and assisting the facilities/safety team with projects as needed
• Host team meetings, office gatherings, and employee-facing events.
• Oversee pantry inventory and coordinate the timely restocking of fruit, snacks, beverages, and other kitchen essentials to maintain a welcoming employee experience.
• Oversee catering support for breakfasts, lunches, meetings, and special events, including planning, ordering, setup, and cleanup to ensure seamless execution.
• Provide end-user helpdesk administrative support as required.
• Receive, sort and distribute daily mail/deliveries.
• Answer, screen, and forward incoming phone calls.
• Order office supplies and keep an inventory of stock items.
• Initiate purchase orders as required.
• Assist in maintaining office security by following access and safety procedures.
• Maintain, update, and review facility documents. Point person for general administrative tasks such as mailing, shipping, ordering supplies, maintaining office equipment, and errands; lifting heavy boxes, files or paper when needed, which may be up to 40 lbs; and handling time-sensitive/confidential material.
• Other tasks as required by business needs.

Requirements:

• 3-5 years of proven experience as a Facility Coordinator, Office Admin or in a similar role
• Self-motivated with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others
• Excellent organizational skills, problem-solving skills and ability to efficiently multitask
• Attention to detail in maintaining logs, reporting documentation, and data entry
• Excellent interpersonal skills, including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors in a positive manner
• Flexible and able to adapt to changing procedures, systems, and priorities
• Proficiency in Google Office, Microsoft Office Suite

Preferred Qualifications:

• Associate’s/College degree; BS/BA in Business Administration or relevant field
• Experience in customer support 
• Experience in a high-tech, fast-paced technical office environment
• Certified Notary Public in Colorado

The approximate base pay for this position is $28.62 - $34.56 per hour. The total compensation package includes base, bonus, equity, and a range of benefit options found on our career site.