What We're Looking For

This is a foundational hire on a newly formed in-house team, owning the procure-to-pay cycle end to end. Payables span GPU and server purchases, colocation and power agreements, network capacity, and a fast-growing operating expense base across multiple sites and states. The accuracy of what you record flows directly into the fixed asset base, cost of revenue and our financial statements. The role includes designing the process, not inheriting it.

What You’ll Do

Procure-to-Pay Operations

• Own full-cycle accounts payable: invoice intake, coding, approval routing, 2- and 3-way match against purchase orders and receiving documentation, and payment execution
• Manage the exception and payment-hold queue as the primary point of resolution, working root causes rather than clearing symptoms
• Execute payment runs across ACH, wire, and card, with disciplined controls around tiered approval thresholds, wire release, vendor bank detail changes, and payment fraud prevention
• Own vendor master data integrity, including onboarding, W-9 and W-8 collection, and periodic review

Capital Expenditure and Infrastructure Spend

• Partner with Infrastructure and Procurement on hardware and data center spend such as deposits and progress payments, shipment and receipt timing, and the documentation needed to establish in-service dates
• Ensure capital versus expense classification is applied consistently at the point of coding, and flag items requiring technical accounting review
• Track construction-in-progress activity and support the roll-forward of capitalized costs
• Flag colocation, hosting, and equipment agreements that may contain embedded leases for accounting review under ASC 842

Close and Accruals

• Prepare the accrual for received-not-invoiced goods and services with focus on completeness, such as variable and high-value infrastructure costs including power, bandwidth, colocation etc. where invoices arrive after close
• Reconcile AP subledger to the general ledger, along with accrued liabilities, prepaid expenses, and corporate card clearing accounts
• Prepare audit-ready support and respond to auditor requests on payables, accruals, and search for unrecorded liabilities

Compliance and Controls

• • Administer reimbursement and corporate card programs on Ramp, including receipt and policy compliance review
  • Manage annual 1099 and applicable information reporting
  • Support use tax and property tax accrual through accurate coding of equipment purchases across our operating states
  • Document AP policies, procedures, and controls, with segregation of duties designed for a company preparing for future public-company requirements

What You’ll Need

• Required

  • 4+ years of accounting experience with substantial ownership of the AP or procure-to-pay cycle
  • Bachelor's degree in Accounting, Finance, or a related field
  • Experience with purchase orders, 3-way matching, and receiving discipline in an environment with meaningful physical goods or capital spend
  • Solid understanding of accrual accounting and month-end close, including the judgment required to build a complete accrual with imperfect information
  • High-volume, high-dollar payment experience with a control mindset
  • Comfort operating without an established process and building documentation as you go

  Preferred

  • CPA or CPA candidate
  • Data center, infrastructure, hardware, manufacturing, or construction industry background
  • Working knowledge of fixed asset accounting and capitalization policy
  • NetSuite or comparable ERP; experience with AP automation and spend platforms such as Ramp, Bill, or Coupa,
  • Exposure to vendor financing or equipment purchase structures