Project Financial Management

• Prepare and process project invoices and customer billings.
• Review project budgets against actual job costs and monitor daily project expenses.
• Perform financial analysis to identify cost variances and support project profitability.
• Generate job cost reports and provide financial updates to project stakeholders.
• Create and maintain phase codes and other project cost tracking structures.

Billing & Accounts Receivable

• Produce monthly owner billings and coordinate with project managers to ensure billing accuracy.
• Monitor outstanding accounts receivable and assist with collection activities as needed.
• Process invoices within the accounting system and maintain accurate financial records.

Subcontract Administration

• Prepare subcontract agreements and related compliance documentation.
• Monitor subcontractor compliance requirements throughout each project.
• Process weekly subcontractor payment applications.
• Prepare owner and subcontractor change orders.
• Review project specifications to verify insurance and bonding requirements.
• Process certified payroll documentation for prevailing wage projects.

Accounting & Reporting

• Support monthly and year-end accounting close activities.
• Assist with financial reporting and project cost analysis.
• Enter and maintain accounting data using systems such as Viewpoint/Vista.
• Communicate with vendors and subcontractors regarding invoices, payments, and financial documentation.
• Ensure accounting activities comply with established company policies and procedures.