Let’s start with the role

We are looking for a highly organized, proactive, and people-oriented HR Office Coordinator to join our People team. In this role, you will be responsible for creating a seamless employee experience by coordinating local HR initiatives, supporting workplace operations, and ensuring an engaging, compliant, and well-organized office environment.

Working closely with the Regional HR team, you will serve as the local HR representative and trusted partner for employees and managers, while acting as the right hand to the Regional HR Manager to support people initiatives, employee wellbeing, office operations, and workplace culture.

As an HR Office Coordinator, you will:

• Act as the primary local support for the Regional HR Manager, assisting with day-to-day people-related matters and HR initiatives.
• Serve as the main point of contact for office operations, ensuring a safe, functional, and engaging workplace environment.
• Coordinate office operations, including vendor management, reception services, office supplies, workplace organization, access management, and general office maintenance.
• Lead local Health & Safety initiatives, ensuring compliance with mandatory training, workplace regulations, and company policies.
• Partner with Facilities, IT, Finance, Procurement, Security, and other business functions to support operational and workplace needs.
• Support the delivery of regional and local HR initiatives, ensuring effective communication and stakeholder coordination.
• Facilitate communication between employees, managers, and the Regional HR team, providing guidance and support on people-related matters.
• Coordinate onboarding activities for new hires, including HR induction sessions, welcome packs, workplace setup, and onboarding logistics, in partnership with the Talent Acquisition team.
• Manage occupational health appointments and support compliance with mandatory Health & Safety requirements.
• Plan and coordinate employee engagement initiatives, wellbeing activities, team events, and internal celebrations.
• Provide administrative and logistical support for meetings, office events, visitors, and local business initiatives.
• Coordinate the distribution of employee resources, including HR materials, benefit cards, and welcome packages.
• Maintain accurate HR and office records while ensuring confidentiality and compliance with company policies.
• Support continuous improvement initiatives that enhance the employee experience and workplace operations.

What you’ll bring:

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• 2+ years of experience in Human Resources, Office Administration, Workplace Experience, Executive Assistance, or a similar role.
• Proficiency in Google Workspace and Microsoft Office.
• Excellent organizational, planning, and multitasking skills, with the ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills, with the ability to build trusted relationships across all levels of the organization.
• Excellent attention to detail and problem-solving abilities.
• High level of professionalism when handling confidential and sensitive information.
• Strong sense of ownership, accountability, and initiative.
• Service-oriented mindset with a genuine passion for creating a positive employee experience.
• Experience coordinating employee engagement, wellbeing initiatives, office events, or workplace activities is considered an advantage.
• Fluency in written and spoken English.

Kaizen Gaming Perks

• 🏃 A buddy will support you with your onboarding
• 💸 Competitive pay and bonus scheme
• 👩‍⚕️ Private health insurance for you and your family
• 💰 Monthly meal allowance 
• ⭐Developmental 360° feedback framework
• 📚 Unlimited access to Udemy & continuous training
• 👨‍👩‍👧‍👦 Family Support