Senior Administration Officer

Are you highly organised, reliable, and someone people naturally trust to keep things running smoothly?

This is a unique opportunity to step into a Senior Administration Officer role supporting a progressive Global Chief Financial Officer and Company Secretary in a privately owned, high-growth organisation with operations across Australia, Canada, the US and the UK.

We are open to candidates from a range of backgrounds — including retail, hospitality, operations, logistics, administration, or project coordination — who bring strong organisational skills, sound judgement, and a proactive mindset, along with a stable work history that reflects reliability and career growth.

About the role

Reporting directly to the Global CFO, you will play a key role in ensuring the smooth day-to-day operation of the CFO’s office. You will provide high-level administrative, coordination, and organisational support, helping manage priorities, streamline workflows, and keep things operating efficiently.

The CFO is highly progressive and embraces emerging technologies and AI to improve decision-making and productivity, making this an ideal opportunity for someone who enjoys working smarter and continuously improving how things are done.

What you’ll be doing

• Provide high-level administrative and coordination support to the Global CFO and Company Secretary.

• Manage a complex, international calendar across multiple time zones, proactively resolving conflicts and prioritising effectively.

• Coordinate domestic and international travel, including flights, accommodation, visas, itineraries and key meetings.

• Support inbox and correspondence management, including drafting communications where appropriate.

• Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.

• Maintain accurate, organised, and confidential records and documentation.

• Identify opportunities to improve processes and adopt technology and AI-enabled tools to enhance efficiency.

About you

You may already be working in administration, team support, office coordination, customer service, operations, or a similar role in a fast-paced environment where organisation, communication, and problem-solving are essential.

We’re looking for someone who is dependable, detail-oriented, emotionally intelligent, and comfortable working with senior stakeholders.

You’ll bring:

• A strong track record of reliability and performance in administrative, coordination, customer-facing, or operational roles.

• A stable and credible work history that demonstrates commitment, professional growth, and the ability to take on increasing responsibility over time.

• Excellent organisational skills and the ability to manage competing priorities.

• High emotional intelligence and confidence interacting with a range of stakeholders.

• Strong communication skills, both written and verbal.

• Solid Microsoft Office skills (Outlook, Word, PowerPoint, Excel, Teams).

• A proactive mindset and willingness to take ownership of tasks and follow through.

• Interest in technology, innovation, and AI-driven ways of working.

• A high level of professionalism, discretion, and integrity.

Formal qualifications in Business Administration or a related field are beneficial but not essential.

Why you’ll love it

• A high-impact role supporting a Global CFO in a growing international business.

• Exposure to global operations and senior leadership.

• Hybrid working – based in Dandenong South with flexibility to work from home and other locations, including Mt Eliza.

• Opportunity to shape how the CFO’s office operates, including adopting modern tools and AI.

How to apply

If you’re highly organised, motivated, and ready to step into a role where you can make a real impact supporting a senior leader, we’d love to hear from you.