Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)

About the Role

We’re hiring a Payroll Accountant to manage end-to-end payroll processing, tax compliance, and payroll accounting for client organizations.

In this role, you’ll ensure employees are paid accurately and on time, taxes are filed correctly, and payroll records remain clean, compliant, and audit-ready.

If you have hands-on experience with U.S. payroll systems, reconciliations, and payroll tax compliance, this role is for you.

Responsibilities

Payroll Processing

• Process bi-weekly, semi-monthly, or monthly payrolls (50–500 employees)
• Validate time entries, overtime, bonuses, and deductions
• Run payroll using:
• ADP
• Paychex
• Gusto
• QuickBooks Payroll
• BambooHR

Journal Entries & Reconciliations

• Post payroll entries into QuickBooks, NetSuite, or Xero
• Reconcile payroll clearing accounts and bank statements
• Record benefits, deductions, and employer contributions accurately

Tax & Compliance

• Prepare and file payroll taxes (federal, state, local)
• Submit required forms:
• 941, W-2, 1099, and state equivalents
• Stay updated on U.S. payroll laws and compliance requirements

Benefits Administration

• Reconcile healthcare, retirement, and benefit contributions
• Ensure payroll deductions align with employee elections and policies

Employee Support

• Respond to payroll inquiries (pay stubs, direct deposits, tax updates)
• Support new hire payroll setup and onboarding

Reporting & Analysis

• Generate payroll and headcount reports for HR and finance
• Support audits with detailed payroll documentation
• Provide variance analysis vs. payroll budget

Process Improvement

• Improve workflows using Excel, integrations, or automation tools
• Document and maintain payroll SOPs

Requirements

• 2+ years of experience in payroll processing
• Hands-on experience with at least one system:
• ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR
• Intermediate proficiency in:
• Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations)
• Strong knowledge of U.S. payroll taxes and compliance
• High attention to detail and accuracy
• Ability to resolve discrepancies quickly and meet deadlines
• Comfortable working remote aligned with U.S. time zones

Nice to Have

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Experience with multi-state or international payroll
• Experience reconciling payroll with accounting systems
• Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)

Tools & Tech

• ADP / Paychex / Gusto / QuickBooks Payroll / BambooHR
• QuickBooks / NetSuite / Xero
• Excel / Google Sheets
• Payroll and HRIS systems

Why Join

• Own end-to-end payroll operations across client organizations
• Work in a compliance-driven, detail-focused environment
• Improve and scale payroll systems and processes
• Gain exposure to multi-entity and multi-state payroll operations
• Fully remote role with flexible scheduling

What Success Looks Like

• 100% on-time payroll processing
• Less than 1% payroll error rate
• All tax filings completed before deadlines
• Payroll discrepancies resolved within 2 business days
• Clean, audit-ready payroll documentation

Apply Now

If you’re a Payroll Accountant who can ensure accuracy, compliance, and smooth payroll operations, we’d love to hear from you.

Apply now and take ownership of reliable, high-quality payroll delivery.