Summary

Kincell is seeking a highly motivated Office Coordinator who will be a key contributor to a dynamic and collaborative on-site team. The Office Coordinator will play a vital role in our growing company, providing key administrative duties required for a successful business.  As Office Coordinator, the successful candidate will be responsible for day-to-day business office management, including planning and scheduling company events, managing receptionist duties, and assisting with guest and executive travel.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. This list contains the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform role-related duties other than those contained in this document.

• Plan, schedule, organize, and run employee engagement events.
• Order and stock site refreshments, office supplies, and swag items.
• Responsible for receptionist duties and front-desk responsibilities.
• Assist executive staff with travel arrangements, scheduling, and expense report submissions and approvals.
• Assist in coordinating and hosting site visits and managing meeting logistics such as calendar invitations, room reservations, and catering.
• Assist with special projects as needed to support quarterly department goals.
• Serve as administrator for HR department platforms and admin processes.
• Assist staff with routine questions.
• Update and maintain company compensation data and structure.
• Organize and prepare slide deck and materials for meetings such as town halls.
• Coordinate recruitment, hiring, and onboarding of new employees.
• Complete administrative onboarding tasks for new hires.
• Manage candidate communications and interview scheduling.
• Update and maintain job postings for the company website and external job boards.
• Update and maintain employee records.
• Send site-wide and company-wide communications relating to site visits, employee engagement activities, etc.
• Other duties as assigned.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully.

• Bachelor’s degree or equivalent work experience
• 5+ years’ experience in office management or executive administration
• Excellent communication skills
• Demonstrated ability to maintain confidential employee and business information
• Proficiency in MS Office

Physical Demands 

• Adjusting or moving objects weighing up to 25lbs

Travel Requirements

• Little to none

Location 

• This is an 100% on-site position located at the Gainesville, FL site with no opportunity for remote work. Core business hours are Monday-Friday, 8:00 AM - 5:00PM.

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