Position Summary

The PM Data Specialist is responsible for creating and maintaining preventive maintenance (PM) records within SAP using information provided by OEM equipment manuals, customer standards, and maintenance team feedback.

This position supports the maintenance organization by ensuring equipment records, PM task lists, maintenance frequencies, and recommended critical spare parts information are accurately entered and maintained in SAP. The role is primarily focused on data management, documentation, and SAP administration rather than maintenance execution, scheduling, purchasing, or inventory management.

This position is an on-site position at a customer facility.

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Primary Responsibilities

Preventive Maintenance Program Development

· Review OEM equipment manuals and technical documentation.

· Create preventive maintenance task lists in SAP based on OEM recommendations.

· Enter recommended maintenance frequencies and inspection requirements into SAP.

· Update PM task lists as equipment documentation changes.

· Maintain consistency and accuracy of PM data across customer sites.

Equipment Data Management

· Create and maintain equipment records and functional locations within SAP.

· Ensure equipment information is accurate, complete, and properly categorized.

· Update equipment data as modifications, upgrades, or replacements occur.

· Audit records for completeness and accuracy.

Critical Spare Parts Documentation

· Review OEM manuals to identify recommended critical spare parts.

· Develop suggested spare parts lists for maintenance and operations teams.

· Document part descriptions, quantities, and relevant OEM information.

· Submit recommendations to site personnel responsible for inventory management and purchasing.

SAP Maintenance Support

· Create, modify, and maintain maintenance-related records within SAP.

· Process PM updates requested by technicians, supervisors, and site leaders.

· Support site maintenance teams with SAP PM data questions and record updates.

· Assist with data cleanup and standardization efforts.

Continuous Improvement

· Identify opportunities to improve PM documentation quality and consistency.

· Support standardization of PM templates and maintenance records.

· Recommend process improvements related to SAP data management and PM record accuracy.

· Participate in customer initiatives and special projects as assigned.