At ANS, we’re not just a consulting engineering firm—we’re a team of trailblazers shaping the future of civil, structural, and geotechnical engineering. Recognized as one of the Best Places to Work and Top 10 Hottest Engineering Firms in the US by Zweig Reports and featured in Inc. 5000’s Top 250 for our staggering 1,748% growth, we’re proud of what we’ve built and where we’re headed.
We’re allergic to bureaucracy, thrive on innovation, and embrace data-driven decisions. If you love collaboration, creativity, and a fast-paced environment, we might just be your perfect match!
Why You’ll Love Working Here
A supportive, dynamic, and innovative team culture
Opportunities for growth and career development
A chance to make an impact on a rapidly growing organization
About the Role
The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of their office, in offices across multiple U.S. locations. This position manages a wide range of operational and administrative tasks, contributing to a productive and positive work environment for all employees. The ideal candidate will be a highly organized, meticulous, and resourceful individual with excellent communication and interpersonal skills. This is a part-time role.
What You’ll Do
Office Operations and Administration:
Oversee and manage the daily operations of the officeServe as a point person for the office and manage different vendorsPartner with HR to update and maintain office policiesManage all company assetsMaintain the office budget by tracking all office expenses and ensuring timely paymentManage all office-related projectsWorkplace Experience and Event Management:
Managing office and executives’ calendarsPlanning, coordinating, and executing all office eventsFostering a positive work environment and facilitating collaboration between team membersCoordinating all safety and mandatory inspections, ensuring compliance with local health and safety regulationsTeam Support and Coordination:
Aid with onboarding new employeesSupport various departments with administrative and clerical tasks as neededWork hand-in-hand with the IT department to troubleshoot and ensure proper functioning of all office systems“Must-have” profile of the successful candidate includes:
Proven experience as an Office Manager, Facilities Manager, Hotel Manager, or similar roleHigh school diploma or equivalentProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)Experience managing vendor relationshipsExperience with event planningExceptional organizational and time management skills with the ability to prioritize tasks effectivelyProactive and problem-solving mindsetStrong attention to detailStrong people skills with a professional and friendly demeanorExcellent written and verbal communication skillsDiscretion and ability to manage confidential informationAbility to work independently with minimal supervision“Nice-to-have” profile of the successful candidate includes:
Associate or bachelor’s degree in business administration or related fieldKnowledge of CRM and Project Management systems is a plusPrevious experience with fleet management and/or equipment managementProven track record of working on projects that involve multiple levels of the organizationBasic understanding of HR functions
If you are ready to join a rapidly growing organization with a supportive team culture, ANS is the place for you!