About the role

Barcelona based, on-site.

We're looking for a hands-on, proactive and people-focused Office Manager to take ownership of our on-site workplace experience in Barcelona and make sure our office runs smoothly, every single day.

You'll own the day-to-day office experience end to end; from facilities and suppliers to events, employee needs and workplace improvements. As Nuitée continues to scale, our Barcelona office plays a growing role in bringing teams together and shaping our culture, and we're looking for someone who takes real pride in creating a great place to work.

You'll work closely with the People team, as well as external suppliers and building management, to make sure the office keeps pace with the needs of a growing, increasingly international team.

This role sits at the centre of the office; ideal for someone who enjoys building relationships, solving problems on the spot, and making a visible, everyday impact on how it feels to work at Nuitée.

What makes it interesting for you:

• You own the office experience end to end; this isn't a support function, you're the person who shapes how Nuitée feels day to day
• You work across the whole business; People, suppliers, landlords, new hires, leadership — with real visibility from day one
• You get to build, not just maintain; as the team grows, the standards and traditions you set become how the Barcelona office runs going forward
• Real, visible impact: every improvement you make is felt immediately by the people around you

What you'll do

Office & facilities

• Own the day-to-day running of the Nuitée office in Barcelona
• Ensure the office is clean, organised, safe, and fully operational
• Manage office supplies, equipment, furniture, meeting rooms, access cards and general facilities
• Manage relationships with landlords and external providers
• Act as the main point of contact for office-related issues and resolve them quickly

Culture & experience

• Create a welcoming and productive environment for employees and visitors
• Organise office events, team activities, lunches, celebrations and company initiatives
• Support onboarding and offboarding from an office and facilities perspective, so new employees have everything they need from day one
• Gather employee feedback and identify opportunities to improve the office experience

Suppliers & budget

• Manage relationships with office suppliers and service providers
• Request quotes, negotiate where appropriate, and ensure services are delivered to the expected standard
• Ensure invoices and payments are correctly processed
• Identify opportunities to improve efficiency and reduce unnecessary costs

People & admin support

• Support HR with office-related employee processes and documentation
• Maintain accurate records of office assets, access, suppliers and contracts
• Support visitors, candidates and external partners when they're on site
• Help coordinate company-wide initiatives and internal events
• Support local HR and administrative requirements as needed

Health & safety

• Ensure the office meets company and local health and safety requirements
• Coordinate emergency procedures, building access and workplace safety requirements
• Maintain relevant documentation and ensure issues are escalated appropriately

This role fits someone who:

• Has 3+ years of experience in office management, workplace experience, facilities, administration or a similar role
• Has managed an office or workplace independently
• Is highly organised, with excellent attention to detail
• Is proactive and comfortable taking ownership without needing constant direction
• Communicates clearly and builds relationships easily
• Is comfortable managing suppliers, budgets and external relationships
• Has strong problem-solving skills and a hands-on approach
• Can manage multiple priorities in a fast-paced, growing environment
• Is positive, approachable and genuinely people-focused
• Is comfortable being fully on-site and acting as the face of Nuitée in the office
• Is fluent in English and Spanish

You'll do well here if you take pride in the details, enjoy being at the centre of things, and like being the person people rely on when something needs sorting.

If that sounds like you, we'd love to hear from you. You can apply with your LinkedIn profile or CV.