About this Administration Operations Coordinator role at CACI
The Opportunity:
We are seeking a highly organized and professional Administration Operations Coordinator to provide comprehensive support to our Program Manager and Deputy Program Manager. The ideal candidate will be responsible for managing complex schedules, handling confidential information with discretion and professionalism. Additionally, this role involves managing and streamlining our organization's travel arrangements and expense reporting processes.
Responsibilities:
Manage executive calendars, appointments, and travel arrangements
Proactive problem-solver with a talent for anticipating needs and managing complex schedules
Handle sensitive and confidential information with the utmost discretion
Act as a liaison between executives and internal/external stakeholders
Manage incoming calls, emails, and requests, prioritizing and responding as appropriate
Organize and maintain filing systems, both digital and physical
Assist with special projects and research as needed
Coordinate and manage travel arrangements, including itineraries, accommodations, and expense reports. This involves booking flights, hotels, and ground transportation for employees, as well as ensuring all travel-related documentation is accurately prepared and submitted.
Provide general administrative support to ensure smooth office operations
Manage relationships with travel vendors and negotiate favorable rates
Assist employees with travel-related inquiries and resolve issues that arise during trips
Ensure compliance with company travel policies and procedures
Process and review expense reports for accuracy and policy adherence
Maintain and update the company's travel and expense management systems
Analyze travel and expense data to identify cost-saving opportunities
Prepare regular reports on travel expenses and trends for management
Assist in developing and updating travel and expense policies
Provide training to employees on travel booking procedures and expense reporting
Reconcile corporate credit card statements and resolve discrepancies
Coordinate with finance department for timely reimbursement of employee expenses
Qualifications:
Required:
Bachelor's degree in Business Administration or related field preferred or equivalent work experience
5+ years of related work experience
TS/SCI with Poly
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to handle multiple tasks simultaneously and prioritize effectively
Discretion and confidentiality in handling sensitive information
Excellent interpersonal skills and professional demeanor
Ability to work independently and as part of a team
Flexibility to work outside of regular business hours when necessary
Proficiency in travel booking systems and expense management software
Strong knowledge of travel industry trends and best practices
Knowledge of corporate travel policies and expense regulations
Experience with SAP Concur or similar travel and expense management platforms
What You Can Expect:
A culture of integrity.
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.
An environment of trust.
CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
A focus on continuous growth.
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.
Pay Range:
There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.
The proposed salary range for this position is:
$78,700 - $165,200